Article: Q159943
Product(s): Word 97 for Windows
Version(s):
Operating System(s):
Keyword(s): kbualink97 kbdta word97kbfaq
Last Modified: 10-JAN-2002
-------------------------------------------------------------------------------
The information in this article applies to:
- Microsoft Word 97 for Windows
-------------------------------------------------------------------------------
SUMMARY
=======
This article answers the most frequently asked questions about the bullets and
numbering feature in Word 97.
MORE INFORMATION
================
1. Q. How do I create numbered headings in Word 97 that are suitable for
technical or legal documents?
A. You can automatically add numbers to the headings in a technical or legal
document with the numbering format you choose by using the built-in heading
styles. To do this, follow these steps:
If you use the built-in heading styles to format headings in a document, you
can automatically number headings with the numbering format you choose.
a. On the Format menu, click Bullets and Numbering, and then click the
Outline Numbered tab.
b. Click a number format that contains the text "Heading 1," "Heading 2," and
so on.
If you do not want to use built-in heading styles, you can still add numbers
to the headings by using the following steps to link each heading to a
numbered format:
a. Make sure that the headings in the document are formatted with custom
styles.
b. On the Format menu, click "Bullets and Numbering", and then click the
Outline Numbered tab.
c. Click a number format.
d. Click Customize.
e. In the Level box or the Preview box, click the heading level that you want
to number.
For example, if you want to number the top-level heading style which you've
named "My Style 1" in your document, click 1 in the Level box.
f. Click More.
g. In the "Link level to style" box, click the style that corresponds to the
level you selected in step e.
For example, if you clicked 1 in the Level box, click "My Style 1".
h. Repeat steps e through g for each heading style in the document.
2. Q. How do I restart or interrupt the automatic numbering sequence in the
middle of a list?
A. You can restart the automatic numbering as follows:
a. On the Format menu, click "Bullets and Numbering".
b. Under List Numbers, select the Restart Numbering option.
NOTE: You can also set the numbering sequence to start at a specific number by
clicking Customize and changing the Start At under Number Format to be a
specific number. Word will automatically continue the sequence from the
number you inserted.
3. Q. How do I get Word to continue a numbered list that is interrupted by
non-numbered text?
A. You can get Word to continue a numbered list as follows:
a. On the Format menu, click "Bullets and Numbering".
b. Click the numbering style that you used in the list that you want to
continue.
c. Under List Numbers, select the Continue Previous List option.
4. Q. How do I make Word recognize and help me create a multi-level list that
mixes numbers and letters?
A. Word refers to multi-level lists as outline numbered lists and recognizes
seven pre-defined list formats. To apply one of the pre-defined formats, do
the following:
a. On the Format menu, click "Bullets and Numbering".
b. Click the Outline Numbered tab.
c. Click the list format that you want to use, and then click OK.
To create a custom format, use the following steps:
a. On the Format menu, click Bullets and Numbering, and then click the
Outline Numbered tab.
b. Click Customize.
c. Click the level that you want to modify in the Level box or the Preview
box, and then change the formats for that level.
Repeat steps a-c for each level you want to modify.
5. Q. How do I number items in an outline level list or include more than one
numbering level on a single line?
A. In an outline numbered list, you can use the LISTNUM field to number items
or to include more than one numbering level on a single line.
For example, if the list item is "1. a)," you can use the LISTNUM field to
automatically insert "a)," "b)," and any subsequent items on the same
numbering level. To insert a LISTNUM field, do the following:
a. On the Insert menu, click Field.
b. In the Categories box, double-click Numbering.
c. In the "Field names" box, double-click ListNum.
d. Type the text for the list item, and then press ENTER.
e. To insert the next number at the same level, for example (ii), repeat
steps a through d.
6. Q. How do I reapply Outline Numbering to a document after the numbering has
been removed?
A. When you apply Outline Numbering to a document, remove the numbering format
from all the paragraphs, and then reapply the format, Word reapplies Outline
Numbering only to the paragraph that contains the insertion point. To reset
paragraph formatting and reapply outline numbering, follow these steps in the
order in which they are presented.
Reset Paragraph Formatting
--------------------------
1. Select the paragraphs from which you removed the Outline Numbering format.
2. Press CTRL+Q.
NOTE: If you use List Styles, this step resets the paragraph formatting for
the selected paragraphs to the default formatting and reapplies the
Numbering format.
Select the Paragraphs and Reapply Outline Numbering
---------------------------------------------------
1. Select the paragraphs from which you removed the Outline Numbering format.
2. On the Format menu, click "Bullets and Numbering".
3. Click the Outline Numbered tab, select an Outline Numbering format, and
then click OK.
REFERENCES
==========
For additional information about reapplying outline numbering, click the article
number below to view the article in the Microsoft Knowledge Base:
Q157138 WD97: Outline Numbering Is Not Reapplied
Additional query words: Bullet Number
======================================================================
Keywords : kbualink97 kbdta word97 kbfaq
Technology : kbWordSearch kbWord97 kbWord97Search kbZNotKeyword2
Version : :
Issue type : kbinfo
=============================================================================