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Service Hints & Tips

Document ID: MCGN-3G2LYP

Aptiva - FastTips for Works 2.0: General Questions and Answers.

Applicable to: United States

1.
- Q. How do I print colored text in Works for Windows 2.0?

- A. Works 2.0 does not support color printing of text in any module (that is, the Word Processor, Spreadsheet, or Database module). You can print color graphics in the following two circumstances only:

-When you are printing a chart from the Spreadsheet module.

-and-

-When you are printing a colored embedded object from the Word Processor module.


2.
- Q. How do I remove words from the dictionary?

- A. To remove words from the custom dictionary, use the following four-step procedure:

1. In the Windows Program Manager, open Windows Notepad.

2. From the File menu in Notepad, choose Open. Select the CUSTOM.DIC file in the C:\WINDOWS\MSAPPS\PROOF subdirectory, and choose OK.

3. Select the word or words you want to remove from the custom dictionary and delete them. Remove any blank lines left by these deletions. Do not change this file in any other way.

4. Save the CUSTOM.DIC file and exit from Notepad.


NOTE: These instructions assume that Windows is installed in the C:\WINDOWS directory.

NOTE: You cannot add words to it in Notepad.

NOTE: Other Windows-based applications may use this CUSTOM.DIC file; therefore, your changes may affect other such applications.


3.
- Q.
How do I delete files in Works 2.0?

- A.
Works 2.0 does not provide a way of deleting files from within the program. You can delete unwanted files from the Windows File Manager.



To delete files using File Manager, use the following four-step procedure:

- 1. Exit Works for Windows.

- 2. Start File Manager (it is usually located in the Main group in Program Manager).

- 3. In File Manager, click once on the file you want to delete.

- 4. From the File menu, choose Delete.


4.
- Q. How do I delete the document names listed at the bottom of the File menu?

- A. The File menu in Works displays a list of the four most recently opened files. You can manually delete this list by editing the MSWORKS.INI file (or MSWORKS3.INI if you are using Works 3.0). This file is located in the Windows directory.


This .INI file includes a section named [Recent File List] that contains the names of the four most recently accessed files. You can delete this section so that those particular filenames no longer appear at the end of the File menu.

However, Works will re-create this section the next time you start the program. There is no way to permanently disable the display of the most recently used files.

Entries in this section will look as follows:


[Recent File List]

File1=B:\ADAM.WPS

File2=B:\BETH.WPS

File3=C:\MSWORKS\HARDWARE.WDB

File4=C:\MSWORKS\ACCOUNTS.WDB


You can use Notepad or any other text editor to edit the MSWORKS.INI and MSWORKS3.INI files.


5.
- Q. Why do I get the error message "Cannot Open file or File Already Open" when I try to start Works?

- A. The error message "Cannot Find File Or File Already Open" occurs because Works is trying to open a saved workspace, but a file that was part of it has been deleted. To resolve this problem, you can either disable the workspace, or create a new workspace.


6.
- Q. How do I disable the workspace in Works 2.0?

- A. To disable the workspace in Works 2.0, use the following two-step procedure:

1. From the Options menu, choose Works Settings.

2. In the When Starting Works area, clear the Used Saved Workspace check box, and choose OK.


7.
- Q. How do I create a new workspace in Works 2.0?

- A. To create a new workspace in either Works 2.0, use the following two-step procedure:

1. Open the files that you want to include in a new workspace.

2. From the File menu, choose Save Workspace.


8.
- Q. Every time I create a new document, I want it to follow a specific style. How do I do this?

- A. To make your new documents automatically adopt a particular style, create a template and set it as the default. In Works 2.0, you can only have one template for each module, and the template you create is automatically the default.


9.
- Q. How do I create a template?

- A. To create a template, use the following four-step procedure:

1. In the Works module for which you want to create a template, create a new document.

2. Add any text, graphics, or formatting (fonts, margins, and so on) that you want the template to have.

3. From the File menu, choose Save As.

4. If you are using Works 2.0, choose WP Template, DB Template, or SS Template from the Save File As Type list, and choose OK.


NOTE: Works 2.0 templates are named automatically. Database templates are named TEMPLATE.DB, Spreadsheet templates are named TEMPLATE.KS, and Word Processor templates are named TEMPLATE.PS.


10.
- Q. When I select a new font for my the screen or print?

- A. To change the font in a document, you must highlight the text first. To quickly highlight all the text in your document, do the following:
In Works 2.0, choose All from the Select menu.


11.
- Q. Why don t I have all of my fonts or any of my fonts in my font list?

- A. When you have installed several hundred fonts under Windows, in Works 2.0, the font list may be empty. In addition, you may receive an "Out of Memory" error message when you try to choose Font & Style from the Format menu.

In Works 2.0 and 2.0a, the font list is maintained in a 10K buffer that is shared with other dialog components. If the list of font names exceeds the 10K buffer, the font list may appear to be empty or you may receive "Out of Memory" error messages.

It is difficult to calculate an exact limit of the number of fonts that can be listed in Works 2.0 and 2.0a because it depends on the length of the font names and the number of sizes enumerated for each font.

Different font names require different amounts of memory.

For example, Arial requires only 5 bytes of memory for the name, but AvantGarde-Thin-Italic requires 22 bytes.


12.
- Q. Different font names require different amounts of memory in Works 2.0 and 2.0a. This makes it difficult to determine the number of fonts that can be listed in Works 2.0 and 2.0a. How do I workaround this limitation?

- A. To work around this problem, you can reduce the number of fonts you have installed under Windows.


To remove fonts, use the following two-step procedure:

1. Open the Windows Control Panel and choose the Fonts icon.

2. In the list of fonts, highlight the names of fonts you don't need, and choose Delete. When you are finished, choose OK.

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	Hint Category	Productivity Software
	Date Created	11-04-97
	Last Updated	17-12-98
	Revision Date	17-12-99
	Brand	IBM Aptiva
	Product Family	Aptiva, PS/1
	Machine Type	2011, 2121, 2123, 2133, 2155, 2168
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	TypeModel	2011C01
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