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 x:   n:    :  * :    :    :    :    :    :    :    :    :   :    :    :   :  ` 5;  ` ;   ;  4 ;  / ;    $:          ;    ;                                                                                                Microsoft Excel 3.0
               Automated Product Support Service Fax-Script
                  Questions and Answers: Excel 3.0 Usage
               --------------------------------------------


1. Q. Every time I try to enter data, such as "5 Days Remaining," into a
      worksheet, Excel displays an alert message telling me that there is
      an error in the formula. Also, the HOME, END and CTRL keys no longer
      work as they have before.

   A. The most likely reason for this behavior is that Excel is in
      alternate navigation mode. This three-step operation will correct
      this problem:

      a. To change back to Excel keyboard functionality, choose Workspace
         from the Options menu.

      b. Uncheck the Alternate Navigation Keys check box. To uncheck this
         option, either click the box using the mouse, or press the K key
         on your keyboard.

      c. Click OK or press the ENTER key on your keyboard.

      For more information on Alternate Navigation Keys, please refer to
      pages 46-55 of the "Microsoft Excel User's Guide."

2. Q. All of my worksheets use Helvetica 10 for screen display and printed
      output. I want to use another font as the default for screen display
      and printing. How do I do this?

   A. Helvetica 10 point is the default font used for the screen display
      and printouts for all worksheet cells, row and column headings, and
      headers and footers. The four-step process outlined below will change
      the font used by the entire worksheet:

      a. To change this font for the entire worksheet, choose Style from
         the Format menu, and then choose Define. This procedure will
         display the Style dialog box settings.

      b. The Font button is the second button from the left on the top row
         of buttons at the bottom of the dialog box; select this button.
         This will display the Font dialog box.

      c. Select the font and size you want to use as the default worksheet
         font. If the font list does not contain the font you are
         interested in using, click or select the Printer Font check box.
         This will cause the font and size list to be updated to display
         the list of fonts directly supported by your printer. Now select
         the font and size you want to use.

      d. Once you have made your selection, choose OK and then choose OK
         again. The worksheet display will now use the selected font as the
         default font for your worksheet and the row and column headings.

3. Q. I have some text files I would like to bring into Excel for Windows
      version 3.0. How can I do this?

   A. If you are importing a text file from any third-party application
      into Excel, it is usually necessary to convert the file into a usable
      format.

      There are three different methods of bring text files into Excel.
      These methods depend on the type of delimiter used in the text file.

      a. The following three-step process should be used if the file has a
         column delimiter that is either a tab or a comma:

            1) Choose Open from the File menu.

            2) Select your file from the list of files or type in the
               filename in the File Name edit box. Select the Text button.

            3) Excel will display another dialog box with a Column
               Delimiter group box that lists "Tab" and "Comma." Pick the
               appropriate delimiter for your file, select OK and OK again.
               Excel will open the file correctly.

      b. Another quick way to bring a tab- or comma-delimited file into
         Excel is to rename the file so that it has a .TXT extension (if
         tab delimited) or a .CSV extension (if comma delimited). Excel
         will recognize the format from the file extension and open it
         correctly.

      c. If the file has a column delimiter other than a tab or a comma
         (such as a semicolon), the file can be brought into Excel as a
         text file (it will open this way if opened normally in Excel) and
         then parsed using the Excel 3.0 add-in macro FLATFILE.XLA. Use the
         following six-step processes to open files that use a column
         delimiter other than a tab or comma:

            1) To use FLATFILE.XLA, first open the add-in macro from the
               Library subdirectory located in your Excel directory by
               selecting the File menu and choosing Open.

            2) Now change the directory to the Library subdirectory by
               either double-clicking [library] in the directory list, or
               by pressing the TAB key twice, pressing the DOWN ARROW key
               on your key pad until [library] is highlighted, and then
               pressing ENTER. Now select the FLATFILE.XLA file from the
               list of files or type FLATFILE.XLA in the File Name edit
               box.

            3) Select your file from the list of files or type in the
               filename in the File Name edit box. Select OK. Excel will
               now open your text file.

            4) Once the text file has been opened, select column A with
               your mouse by clicking the column heading. If you do not
               have a mouse, you can select column A by positioning the
               cursor in cell A1, pressing and holding the CTRL key, and
               then pressing the SPACEBAR key.

            5) Select the Data menu and choose Smart Parse. The Smart Parse
               option will be available only if FLATFILE.XLA is open.

            6) If columns in your text file are delimited by a space or
               spaces, choose the option Blank Space. If the delimiter is a
               forward slash, enter a slash character. If the delimiter is
               some other character, choose Other and type in the
               character. If the file is a flat file, there may be extra
               spaces between the fields in the file. If you would like to
               remove them, check the Remove Extra Blank Spaces box. When
               you choose OK, each field in each row will be parsed out to
               its own cell.

      For more information on opening files from Excel, see pages 338-340
      of the "Microsoft Excel User's Guide." For more information on the
      FLATFILE.XLA add-in macro, see pages 683-684 in Appendix B of the
      "Microsoft Excel User's Guide."

4. Q. I have several spreadsheets I wand to consolidate into one, single-
      summary worksheet. Can Excel do this for me or do I have to do it
      manually?

   A. Excel for Windows version 3.0 can create summary worksheets
      automatically with the Data Consolidation feature. Use the following
      five-step procedure:

      a. To use Data Consolidation, first open all of the worksheets you
         want to summarize.

      b. Activate the summary worksheet by selecting the Window menu and
         selecting your summary sheet from the list of open worksheets, or
         open a new worksheet by selecting the File menu, choosing New,
         clicking Worksheet, and selecting OK.

      c. Select the Data menu and then choose Consolidate. Excel will then
         display the Data Consolidation dialog box.

      d. Activate the first worksheet you want to consolidate by selecting
         the Window menu and choosing the worksheet from the list of open
         worksheets. Now highlight the range of cells to be consolidated.

      e. When you have highlighted the entire range of cells on the first
         worksheet to be consolidated, press the ADD button. Repeat this
         process until all of your worksheets have been added to the list
         of references in the Data Consolidation dialog box. After all
         references have been successfully entered, choose OK.

      For more information, please refer to pages 328-334 of the "Microsoft
      Excel User's Guide."

5. Q. I have created a worksheet in Excel 3.0 and now need to export this
      file from Excel. How can I do this?

   A. There are two different methods of bring text files into Excel. The
      method used depends on the type of column delimiter you need to use
      in the text file.

      a. If your mainframe system can read tab- or comma-delimited files,
         you can use this two-step process to save the file in text file
         format:

            1) Select the File menu and choose Save As.

            2) Click the Options button with your mouse, or hold down the
               ALT key on your keyboard and then press the O key. Now
               choose either Text format for a tab-delimited file or CSV
               for a comma-delimited file from the File Format list box.

      b. If you want to save the file as a flat file (or a file that uses
         spaces between the columns to delimit the file), you can use the
         FLATFILE.XLA add-in macro and the following three-step procedure:

            1) Open the add-in macro from the Library subdirectory located
               in your Excel directory by selecting the File menu and
               choosing Open. Now change to the Library subdirectory by
               either double-clicking [library] in the directory list, or
               by pressing the TAB key twice, pressing the DOWN ARROW key
               on your key pad until [library] is highlighted, and then
               pressing ENTER. Now select the FLATFILE.XLA file from the
               list of files or type FLATFILE.XLA in the File Name edit
               box.

            2) Highlight the area in the worksheet that you want to save to
               a flat file format.

            3) Select the Data menu and choose Export. The Export option
               will be available only if FLATFILE.XLA is open. The add-in
               macro will prompt you for a filename. Once you have entered
               a name and chosen OK, FLATFILE.XLA will create the text file
               on your hard drive. This file can now be imported into any
               application that requires an ASCII flat file.

      For more information on saving files from Excel, see pages 135-143 of
      the "Microsoft Excel User's Guide." For more information on the
      FLATFILE.XLA add-in macro, see pages 683-684 in Appendix B of the
      "Microsoft Excel User's Guide."

6. Q. How do I use the new Autosum feature in Excel 3.0?

   A. The Autosum feature requires a mouse. If you do not have a mouse, you
      will not be able to use this feature. To use the Excel Autosum
      feature, follow this five-step process:

      a. Select a cell directly below or to the right of a column of
         numbers.

      b. Now, using your mouse, click the Autosum icon on the Excel tool
         bar. The tool bar is positioned directly below the menu bar. The
         Autosum icon resembles the Greek letter Sigma and is the fifth
         icon from the left on Excel tool bar.

      c. Once you have clicked the Autosum icon, Excel will activate the
         formula bar, insert the SUM() formula, and select the cells that
         it believes you want to sum. Excel will select all of the cells in
         a row or column of data until it encounters the first blank cell
         or the first cell containing non-numeric data, such as a text
         label.

      d. Excel makes it easy for you to tell which cells will be summed by
         placing a dotted, moving box around the selected cells. If Excel
         has selected cells that you do not want summed, or has not
         selected all of the cells you want summed, simply adjust the
         selection by clicking the first cell in the range and dragging to
         the last cell.

      e. You may enter the SUM() formula by either clicking the Autosum
         icon a second time, or by pressing the ENTER key on your keyboard.


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