













				 Day-Care Management
				     Version 2.0

				     USER'S GUIDE

		       Copyright (c) 1994-1995 by Jeff Schmidt
				 All rights reserved
    
					  2


				     USER'S GUIDE





				  TABLE OF CONTENTS
			      Introduction	       3
			      Order Form	       4
			      Getting Started	       5
			      Moving Around Items      5
			      How to Add Information   6







			      SOFTWARE LICENSE AGREEMENT


    By using this software, you agree to the terms of this agreement.

    Jeff Schmidt disclaims all warranties as to this software, whether
    express or implied, including without limitation any implied warranties
    of merchantability, fitness for a particular purpose, functionality, data
    integrity or protection.  In no event shall Jeff Schmidt be held liable
    for damages resulting from the use or misuse of this product, including
    but not limited to implied warranties of fitness for a particular
    purpose.

    The shareware version may be freely distributed as long as all files stay
    together and are not modified in any way.  No cost may be charged for the
    shareware version beyond normal and reasonable copying and distribution
    expenses.

    This software may be used only on one terminal or one computer at any one
    given moment in time.

    This is a shareware program and can be used up to 30 days from
    installation before registration shall be required.

    copyright (c) 1994-1995 by Jeff Schmidt, all rights reserved.
    
					  3

    Introduction
	Day-Care Management (DCM) is a program designed to help organize the
    daily routines involved in managing a Day-Care business.  DCM provides
    weekly scheduling for children, a current client balance and an accounts
    receivable.  For larger Day-Cares that use classes, DCM provides grouping
    children and setting rates for these classes.  DCM also generates sign
    in/out sheets and weekly schedules for quick reference.

	DCM will run on any PC computer system that operates using DOS 3.3 or
    higher and have at least 520K bytes of conventional memory, (type "mem"
    at the DOS prompt to find out how much memory you have).  The amount of
    memory that is available to use will determine if the program is viewed
    in graphics mode, which looks a lot like Windows, or in text mode.	Both
    modes operate the same.  The more memory available the better.
    Config.sys should have Files set to at least 30, FILES = 30.

	DCM has set a limit of 500 children as a maximum.  The biggest Day-
    Care center to date that has used DCM had 285 children.  Although the
    maximum is high DCM will work equally well with a Day-Care center that
    has only 10 children.

	To start the Day-Care Management program type DCM in the DCM
    directory.	If the computer running DCM has extra memory, DCM will try to
    use expanded or extended memory.  If no extra memory can be detected the
    harddisk will be used to swap between menus.  Needless to say, any extra
    memory will allow the program to execute faster.  Several options are
    allowed when starting DCM:

    DCM X    [DCM tries to use extended memory]
    DCM P    [DCM tries to use expanded memory]
    DCM N    [DCM will not use any extra memory]
    DCM      [with no options DCM will try to use expanded then extended
	      memory]

	 When going through the user's guide it may be helpful to have the
    applicable page from the reference guide in view.

    PRINTING:  To properly print from DCM set your printer to handle printing
    graphic characters.  If you can print this manual with lines around all
    the screens then your printer will print the DCM outputs correctly.  If
    not, refer to your printer manual to set it up for graphic characters.
	4

				      ORDER FORM

	Day-Care Management (DCM) is a shareware program

    By registering DCM the latest version will be sent to you.	Some of the
    following features that are currently being developed are:
    1)	Printing Accounts Receivable by client.
    2)	Printing Child's schedule charges.
    3)	Printing lists of Guardians, Children and Classes.
    4)	Any comments sent in that would enhance the useability of DCM.

    Company Information
    Name:	____________________________________________________
    Address:	____________________________________________________
    City/State: __________________/________
    ZIP:	__________________
    Phone:	(_____)______________
    Number of Children at Day-Care: _____________

    Comments:  ______________________________________________________

    _________________________________________________________________

    _________________________________________________________________

    _________________________________________________________________


    Disk size	  3.5 (1.44M) ___    or   5.25 (1.2M) ___

    Day-Care Manager Price   Quantity	 IL sales tax 6.25%
					   ($1.88)
					IL residence only
	      $30.00	  X   ______   +   (___________)  = _________

    Send check or money order to
    Jeff Schmidt
    1204 Sheppard Road
    Rockton IL, 61072

    Compuserve Mail Address, 72303,572
    2.01


    
					  5

    Getting Started
	Place DCM into a directory such as C:\DCM.  The files required to run
    are:
    DCM.EXE  => The Day-care Manager program.
    EGAVGA.BGI => Required for graphics mode provide enough memory is
	 available.

	The following files are in an ASCII format to be printed.
    MANUAL1.TXT => This document.
    MANUAL2.TXT => Screen reference manual.
    ORDER.FRM => Order form.
    Use PRINT from the DOS prompt.

    NOTE:  DCM will create a subdirectory called 'DATA'.  This is where all
    the information is stored.	At least once a week this subdirectory should
    be backed up in case the computer breaks, due to some external event like
    lighting.  Please backup, it saves time retyping all the information back
    in.


	Type DCM to get the program started.  DCM will generate the files it
    needs.  After the files are checked the Main Menu screen should appear as
    follows:
    [    Day Care Manager 2.0	][ ][ ]
      File								    
    									    
    									    
    									    
    									    
    									    
    	  Schedules	Family Info	 Child Info	  Class Info	    
    									    
    									    
    									    
    	   Initial Setup		  Account Receivable		    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    		 Memory left Kb:    30512				    
    		 Number of Children 100 				    
    									    
    		 Copyright (c) 1994-1995 Jeff Schmidt			    
    ͼ
    Moving Around Items
	To move around a screen press the 'TAB' key, the arrow keys or press
    the <ALT> key at the same time as the highlighted character on the
    screen.  When clicking on an item with the mouse, the item is
    automatically highlighted and selected.  To return to the Main Menu
    screen select the [Main Menu] button.  When using the 'TAB' or arrow keys
    you are required to press the enter key to select the highlighted item.
    If a mouse is present, DCM will use it to make item selection easier.
					  6

    How to Add Information
	The first task that needs to be completed is to fill out the Initial
    Setup information.	This is done by selecting the Initial Setup icon. The
    screen shown below gives an example of the setup information already
    filled out.

    [SET UP DAY CARE MANAGER]ͻ
    									    
      Company Name: [Learning Center Day-Care			 ]	    
      Address:      [123 Washington Street				  ] 
      Phone Number: [555-5555	     ]					    
      Title of Fee		   Charge/Refund  Cost/Percent	Amount	    
      [Multi Child Discount	]    ( )  (X)	  ( )  (X)     [0.10  ]     
      [Late Schedule		]    (X)  ( )	  (X)  ( )     [5.00  ]     
      [Late Payment		]    (X)  ( )	  (X)  ( )     [5.00  ]     
      [Absent Charge		]    (X)  ( )	  (X)  ( )     [5.00  ]     
      [Vacation Charge 	]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [Reschedule Charge	]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [Reserved		]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [Reserved		]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [Reserved		]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [			]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [			]    ( )  (X)	  ( )  (X)     [0.00  ]     
      [			]    ( )  (X)	  ( )  (X)     [0.00  ]     
    									    
    									    
     Unit Order:  1st	   2nd	  3rd	 4th	5th    6th    7th    8th    
     Minutes/Unit [300 ] [300 ] [420 ] [0   ] [0   ] [0   ] [0   ] [0	 ]  
    		   [0	] [0   ] [0   ] [0   ]				    
    						[   Save    ]  [  Cancel   ]
    ͼ
	First setup any fees that might be used.  The fees shown above
    indicate that a Multi Child Discount Fee will reduce the price of a child
    by 10%.  The other fees will charge a child a flat cost of $5.00.  You
    may add your own fees in the blank areas.
	After the fees are completed then set up the Minutes/Unit.  If you
    charge a client by the week or by the day then all the entries must be
    set to 0.  If any children are charged by a given time unit, such as by
    the hour, then fill in the entries.  A total of 12 units may be used to
    divide a scheduled day up.	The screen shown above shows that the day is
    divided into 3 units.  Each unit may be charged at a different rate.  The
    1st Unit has 300 minutes which is 5 hours. This indicates that any child
    can have a unique rate for the first 5 hours, then a different rate for
    the next 5 hours and again a different rate for the last 7 hours, (7
    hours x 60 minutes = 420 minutes/unit).  Once the information has been
    entered then select the [Save] button to save this information.  After
    the guardian's and children's information has been entered, a child's
    rate may be entered by going to the child's screen and selecting Price
    and Rates from the top bar.
    
					  7

	After the initial setup is finished then the children and their
    guardians may be entered.  To enter a new child the guardian must be
    entered first.  From the Main Menu screen select the Family Info
    selection.	This will bring up the following screen:

    [Guardians]ͻ
    			    STATUS: Idle				   
      Last Name:      [Bellows 		 ]			   
      First Name (1): [Jake	      ] 				   
      First Name (2): [Betty	      ] 	      Phone #s		   
    						    Work (1):[555-5555 ]   
      Home Address: [123 Lovers Lane	      ]     Home (1):[555-4444 ]   
      City:  [Title Town		    ]				   
      State: [WI ]				    Work (2):[555-1111 ]   
      Zip:   [91111  ] 			    Home (2):[555-3333 ]   
    									   
      Guardian Information						   
      Ŀ			   
      Please call Betty first.	       			   
      				       			   
      				       			   
      			   
    				   Opening Balance			   
      Ŀ	     [(100.00)	]			   
       BELLOWS, GREG	  	   Current Balance			   
       BELLOWS, TED	  	      (100.00)				   
      		  		[ ReCalculate ] 		   
      						   
    [View Child] [Add Entry] [ Find ] [Delete Guardian] [Save] [Main Menu]
    ͼ

	Fill out the information that your business is interested in.  DCM
    requires that at least the Last and First (1) names be filled out.	The
    opening balance shown above indicates the Jake and Betty owe $100.00.
    The (100.00) is the same as -100.00 which is the amount you have not
    collected yet.  Any negative number means moneys owed to you.  Once the
    information is finished for the guardians save it and then add the
    children through this screen.  To do this select the [View Child] and the
    Child screen will appear.
    
					  8

    [Child]ͻ
     Price								    
    			     STATUS: Idle				    
    									    
      Last Name:   [Bellows		     ]				    
      First Name:  [Greg		]				    
    									    
      Sex:  Male: (x) Female: ( )					    
    									    
      Child's Birthday: [01/24/1990  ] Age:   4 Yrs   10 Mns               
      Child's Information                                                  
      Ŀ			    
      				       			    
      				       			    
      				       			    
      			    
    									    
      Guardian's Name:  Bellows,  Jake & Betty                             
    									    
    									    
    									    
    									    
    									    
    	[  Delete  ]  [ Add Entry ]    [ Next ]    [  Save  ]  [ Guardian  ]
    ͼ

	After the information has been filled out and saved then fill out the
    fees and rates by selecting 'Price' from the bar.  The fees are the
    default fees that pertain to the child.  For example if this was the
    second child a Multi Child Discount could be set up by selecting Yes by
    Multi Child Discount.  When the daily costs are figured out from the
    Schedule screen any fee that has a Yes selected will be figured in at
    that time.	This will allow the Multi Child Discount to be in effect all
    the time.  When finished selecting fees, choose the [ Done ] button to
    return to the child screen.  If you want to set up a rate to charge this
    child then select 'Rates' from the 'Price' option.
    
					  9

	The second choice under 'Price' is the Child's Rates:

    [HOURLY RATES]ͻ
      Type of Rate							    
    									    
    						[   Save    ]  [  Cancel   ]
    									    
     Minutes								    
     /Unit  Sunday/Saturday	Monday - Friday 			    
      300     [17.00 ] 	   [15.00 ]				    
      300     [15.00 ] 	   [13.00 ]				    
      420     [15.00 ] 	   [13.00 ]				    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    ͼ
	This screen can be filled out in one of two ways.  If your business
    has classes according to ages like infants, toddlers and 2's and 3's and
    all the children in a class are charged the same, then it is easier to
    set up the children's rates from the class rates screen.  Setting up the
    class rates will allow all the children in the class to have the same
    rate.  If you choose to enter each child's rate individually use the
    screen shown above.
	This screen is used to set up the current rates at which the child
    will be charged.  Special care should be taken when changing the values
    on this screen.  When a change in rates is required, make sure that the
    child is not scheduled for any weeks that have not occurred yet.  If the
    child has already been scheduled, that weeks schedule will hold the old
    rates.  A child's schedule may be deleted and reentered to get the latest
    rates.
	The first choice to be made is how this child is to be charged.
    Select the 'Type of Rate' from the bar.  Choose the way the child is to
    charged by the week, day or units (units are by the minutes).  If charged
    by units then enter the amount to be charged for each unit.  You can
    charge more for Saturday and Sunday than Monday - Friday, if needed.
	The screen shown above will charge a rate of $15.00 for the first
    unit, $13.00 for the second unit and $13.00 for the last unit for any
    weekday.  If this child stayed from 7:30 am to 4:00pm on a Saturday then
    the rate would be $32.00. 7:30am to 4:00pm will cover 8.5 hours which is
    the first two units, therefore 17+15 = $32.00.  After the rate has been
    figured for a given day then any fees are included.  If this child had
    the 10% Multi-Child Discount the final daily cost would be $32.00 - $3.20
    = $28.80.  Use the [Save] button to save the new information when all the
    information has been entered. 
					  10

	Once all the children have been entered then setup the Classes.  The
    classes are used to setup a standard rate of all the children, if needed,
    and also used to print out the weeks schedules.
    [Class]ͻ
      Print								    
    					 Select child to add to group:	    
    					     Ŀ 
    					     >BELLOWS, GREG		   
    					      BOX, PHILLIP		   
     Class Name:(Toddlers, 3's Group, etc.)  DARLINGS, JOHN              
    	  [Infant's 1         ]               DARLINGS, TED               
    					      DARLINGS, WENDY		   
     Teacher's Name(s):                     >DAVIS, JULIE                
    	[Jack & Jill			   ]  DRAGGER, GEORGE		   
    					      DRAGGER, HELLEN		   
     Mark the days this group is in session: DRAGGER, PAUL		   
      Sun  Mon  Tue  Wed  Thr	Fri  Sat      ERTL, LORI		   
      [ ]  [X]  [X]  [X]  [X]	[X]  [ ]     >ERTL, TED		   
    					      GATES, JAY		   
    					     >GREEN, MARY		   
    					      GREGORY, JEFF		   
    					      
    									    
     [Add A Class] [Find A Class] [Delete] [Save] [Rates] [Main Menu ]     
    ͼ
	In the Class screen there is room for a class name and the teachers
    that watch over it.  It also shows which days the class meets.  These
    days are used for printing out the week's schedules for a class.  When a
    class is first created there are no children linked to it.	Before
    children can be added to a class the class must be given a name and then
    saved with the [Save] button.  To add children to the class, select them
    from the list on the right.  The list will have a check mark by all the
    children in the class.  To remove a child from the class, select that
    child from the list and the check mark will disappear.  Once the screen
    has been updated then save the information.  If all the children in this
    class have the same rate then select the [Rates] button to set up the
    class's rates.  After the rates have been saved, then a prompt will ask
    if the rates should be applied to all the children in the class, enter
    Yes.

    NOTE:This is the only way to set up the children rates from the Class's
    rates.
	The Class screen has several print options.  These will bring up the
    Print screen.  If a week calendar is display setup the proper week then
    hit [Generate] button.  DCM will go through all the information a set up
    a file on the disk drive.  To print hit the [Print] button.
    
					  11

	Now all the general information has been setup, let's take a look at
    creating schedules.  Select the 'Schedules' icon from the Main Menu
    screen and the following will be displayed:
    [SCHEDULES]ͻ
    									    
    					   Child's List                     
      Sun Mon Tue Wed Thr Fri Sat		Ŀ  
     ĿĿĿĿĿĿĿ		 BELLOWS, GREG 	   
     8 9 1011121314 [1/8/1995]	 BOX, PHILLIP		   
     		 DARLINGS, JOHN	   
    						 DARLINGS, TED 	   
     [Prev Week ]    [Next Week ]		 DARLINGS, WENDY	   
    	 (New,Current) Schedule 		 DAVIS, JULIE		   
     Name: BELLOWS, GREG			 DRAGGER, GEORGE	   
    	   Scheduled Time    Attnd		 DRAGGER, HELLEN	   
    	      IN     OUT     Code		 DRAGGER, PAUL 	   
     Sun [	  ][	   ] [DO]    0.00  [Fs]  ERTL, LORI		   
     Mon [11:00 a][3:00 p.] [PR]   15.30  [Fs]  ERTL, TED		   
     Tue [11:00 a][3:00 p.] [PR]   15.30  [Fs]   
     Wed [	  ][	   ] [DO]    0.00  [Fs] 			    
     Thr [11:00 a][3:00 p.] [PR]   15.30  [Fs] 			    
     Fri [11:00 a][3:00 p.] [PR]   15.30  [Fs]    [Delete Schedule ]	    
     Sat [	  ][	   ] [DO]    0.00  [Fs] 			    
    		Daily Total	     61.20	[Blank entry]  [ Save ]     
    		Other Costs	  [  0.00 ]				    
    		Week Total		 61.20	[Cancel ]  [Main Menu ]     
    									    
    ͼ
	To begin a child's schedule select the correct week for the schedule,
    use the [Next] or [Prev] buttons to move the date.	After the week has
    been selected, select the child from the list on the right.  If this
    child has any previous schedules in DCM the most recent schedule will be
    displayed for a new schedule.  You may use the default or use the [Blank
    entry] button to clear the times.  Enter the child's schedule and any
    fees that need to be added by selecting the [Fs] button and entering the
    correct fees.  After a child's schedule is finished use the [Save] button
    to save the information.
					  12

	To handle a client's payment, select the 'Account Receivable' icon
    from the Main Menu.
    [Accounts Receivable]ͻ
    									    
    									    
      Guardian Name: [BELLOWS, JAKE & BETTY] [Next] [Prev] [New Guardian]  
    									    
    									    
      Date:	 [1/2/1995]						    
      AMOUNT:	 [0.00	  ]						    
      Check No: [0	  ]	       Guardian Balance:     (360.10)	    
      Note: [		     ]						    
    									    
      Guardian Credit:  [Y]						    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    									    
    	[Add Entry ]  [Find Record] [Delete Record]  [Save ]   [ Main Menu ]
    ͼ

	Bring up the correct guardian's name by hitting the [Next],  [Prev]
    or [New Guardian] buttons.	Now fill out the 'Date:' and 'Amount:'
    entries.  If the guardian gets credit for this payment then leave the
    'Guardian Credit:' set to [Y].  If the guardian is subsidized then set
    'Guardian Credit:' to [N].  The 'Check No:' and 'Note:' entries are
    optional.


