                                                       Tutorial:  Page 1


                              BEGINNING YOUR PROGRAM

      Having installed TeacherWorks Professional, it is now time to take a
      test drive.  Virtually all menu commands can be accomplished using a
      mouse, but for the purposes of this program tutorial, the stress will
      be on accomplishing tasks through the keyboard.  The mouse speeds
      things up considerably, but since you may be in a situation where a
      mouse is not available, it is useful to know how to work through this
      program without it.

      While using this program, you need to know that if a letter or word is
      inside the <> brackets, that means you should press the corresponding
      key on the keyboard.  If for example you are asked to press <ESC>, you
      should press the Escape key, a <2> indicates the 2 key.  If a letter
      or words is inside Quotes ("), Type the letter or word, not the
      Quotes.

      Before you get started, you should know where you are going to put
      your gradebook data.  This program is designed to work on a hard disk,
      so it works best if that is where you put your student data.  You may
      put your data on any subdirectory of the hard drive, as well as on a
      floppy disk.  You will probably need at least 700K free if you are
      storing you data on a floppy.
      Log onto the subdirectory where you installed the program.  If you use
      the included INSTALL.EXE, a directory listing will show a subdirectory
      called "DATA".  For this tutorial, that is the subdirectory that I
      will use.  I have installed GBPro on drive E:.  Therefore, my data
      path will be E:\GBPRO\DATA.

         NOTE:  While using this program, the Foxpro Runtime will create a
         number of .TMP files.  If you should turn off or reset the computer
         while the program is running, those .TMP files will not be properly
         erased.  On occasion, you should erase any remaining .TMP files.

      It is time to begin.  At the DOS Prompt, type:
                           GBPRO     <ENTER>

      The opening screen will tell you to "Select DATA Path".  If the data
      path that is shown is not the correct one, type the yours in.
      Pressing <CTRL> and <Y> will erase the whole line.  YOU SHOULD NOT PUT
      YOUR DATA ON THE SAME DIRECTORY AS THE PROGRAM FILES.  This will not
      cause any major problems, but it is more difficult to keep track of
      your data files if they are mixed in with the program files.  Type in
      the drive, followed by a colon.

         NOTE:  If the data is going to a floppy drive, make sure that you
         have a formatted disk in your DATA drive.  You would not normally
         put it into a subdirectory and you need not put in the backslash.

                                                       Tutorial:  Page 2



      When typing the data path of a hard drive, type the drive letter,
      followed by a colon, then a backslash, finally the remainder of the
      path.  DO NOT end with a backslash!  After typing the path, press
      <ENTER>,   The "OK" will change color.  Press <ENTER> once more.  The
      program will tell you that it is creating its data drive, and the
      program setup will begin.


                                      SET UP

      You will need to tell the Grade Book Program some information which is
      necessary for it to do its job properly.  This procedure is called the
      "Setup" procedure and it is necessary each time you create a new set
      of grades on a different directory.  The first screen asks for your
      name, school and department.  Fill this in and click on the < Ok >
      button.  Stop when you are asked if you want to use total points or a
      grade point average.   Some things to think about.

        1. If you use point totals, assignments in each category will be
           given a default value.  You may assign more points to the more
           important grade categories. (eg. Class work = 10 points each,
           daily work = 15 points each, tests = 50 points each, projects =
           100 points each, etc.).  Maximum for any given category
           assignment is 999 points (3 digits per grade).  When using point
           totals, you will give each category a default value per grade,
           but inside the program you may assign a different value to every
           single grade.

        2. If you use grade point averages, letter grades or numbers may
           be used and each grade will be weighted by category according to
           the importance of the category.  You do not weight the whole
           category, you weight each grade within the category in relation
           to the grades in the other categories.

      If you find this confusing, skip down to the section on setting up
      grading scales and read it carefully. It should answer any questions.
      A rule of thumb regarding which to use might be if you simply count up
      how many points your students get each grading period to determine
      their grades, choose the point total option.  All others should choose
      the point averaging option.  Choose now whether you want to use point
      totals or grade point averages.
      Setting Up Your Grade Categories

      Your grade categories are the various types of assignments and tests
      that you might use.  You are allowed to choose what you wish to call
      them with the limitation that they may only have ten letters.  Some
      examples of category names might be:

         Assignment, Asn/Lev 1, Asn/Lev 2, Assignmnts, Assign 1, Assign 2,
         Tests, Quizzes, Projects, Homework, Class Work, Daily Work, ETC.

                                                       Tutorial:  Page 3


      Notice that Extra Credit is already a choice.  This is because it is
      handled differently.  Extra Credit is added to a student's total
      grade, but not to his required total.  More on that later.

         Note:  Because you can give any number of points you wish to any
         extra credit assignment, extra credit does not have a default value
         when grade totaling.  You will not be allowed to change that value
         on the setup screen.

      A couple of notes regarding the names of categories:

        1. This version of TeacherWorks has a separate grade for a Final
           Test.   It is not necessary to use a category for this.

           FOR THIS DEMONSTRATION
           use the Category Names:
                     Class Work
                     Homework
                     Activities
                     Projects
                     Test/Quiz

        2. Try to give names to all five categories even if you do not
           plan to use them.

        3. Extra Credit has its own category.  You may however give extra
           points to any assignment.  When you select your grading scales,
           you are selecting the numbers that the computer will use in its
           calculations.  Anything above that will be counted as Extra
           Credit.

        4. You may set up different category names for every class, but
           you must not change your default category values once set unless
           you want to go back and recalculate every student's grade for
           every class.

            FOR THIS DEMONSTRATION
            If you use grade point totaling, use the following category
            weights:
            Category 1 =  5
                     2 =  5
                     3 = 10
                     4 = 15
                     5 = 25
            Final Test = 50

                                                       Tutorial:  Page 4



      Categories and Total Points

      If you have selected Total Points as the way that you wish to keep
      your grades, you will need to type in your category names and say how
      many points are possible for that particular type of assignment.  The
      maximum number of points available for any grade in any category is
      999 (3 digits).  Read the instructions on the screen and then fill in
      your categories and point totals.  You must remember the number values
      that you select for each category.  IMPORTANT:  The Points you assign
      here are for the individual assignments within the category, not the
      whole category.


      Categories and Grade Averaging

            FOR THIS DEMONSTRATION
            If you use grade point averaging,  use the following category
            weights:
            Category 1 =  1
                     2 =  1
                     3 =  2
                     4 =  5
                     5 = 10
            Final Test = 20

      If you choose to average your grades, you will use the same grading
      scale for each assignment.  More important grades will be "WEIGHTED"
      so that they are worth more.  As an example, assignments might be
      worth a weight of 1, activities worth 2, projects worth 5, tests worth
      7 and Extra Credit worth 1.  These numbers reflect the weight of each
      grade, rather than the category as a whole.  Read the instructions on
      the screen and then fill in your categories and category weights.  It
      is very important that you understand that you are selecting a weight
      for an individual grade within a category, not the weight of the whole
      category.

      Setting Up Grading Scales

      Grading scales will also be determined by whether you are totaling or
      averaging your grades.  When setting up a scale for the point totals,
      all grades that the student is required to complete will be added up
      and then compared to the maximum number of points he or she can
      receive.  This comparison gives a percentage on a scale of 1 to 100
      (Extra Credit can bring that number up to above 100) percent of the
      possible points scored.

      Averaging grades works a little different.  Each time you add a grade,
      the program multiplies that grade by its category weight, then adds
      that total to the total points.  It then adds the value of the weight
      to a running total of value points.  Finally it divides the total
      points by the value points to give a GPA.  This may sound confusing,
      but it works.

                                                       Tutorial:  Page 5




      One note.  You are given grades A+ through F-.  I realize that most
      teachers do not give out F+, F, and F- grades.  Some teachers do
      however, so I have added that option to this program.  You can be
      creative in the way that you use it.  If you do not wish the computer
      to see the F+, give it the same grade as your D-.  The same goes for
      your F- or any other grade you do not want the computer to see.  Just
      assign such a grade the same value as the previous active grade and
      the computer will never see it.  Please make sure that the F and F-
      grades are lower than the F+ grade.

      Grading Scale for Total Points

      Total Points are the easiest way to set up a grading scale because
      only numbers are used.  The scale below reflects what percentage of
      the total points possible the student gets.  On the screen you see the
      letter grades beside highlighted spaces with "0.0" on the right side.
      Using a 100 percent hierarchy, type in your class scale.  Decimal
      points may be used if you wish.  For this tutorial fill in the
      following:

            A+ = 98    B+ = 88    C+ = 78   D+ = 68   F+ = 55
            A  = 92    B  = 82    C  = 72   D  = 60   F  = 50
            A- = 90    B- = 80    C- = 70   D- = 55   F- = 50

      In the above scale, anything that averages out to a 50 or below will
      be graded as an "F".  When you are done, skip down to choosing a
      printer.

      Grading Scale for Grade Point Averaging

      Since both number and letter grades may be used when averaging, you
      will need to fill out two grading scales, one for the number that
      represents the value of each letter grade  when it is entered, and one
      to represent the average which will be the low end of each grade.  As
      an example, the easiest scale to use when averaging is a 15 point
      scale.  In this scale, A+=15, A=14, A-=13, etc.  That is the value the
      computer would give each letter grade if a letter grade is entered.
      In this case, the average scale for each grade would be A+=14.5,
      A=13.5, A-=12.5 down to F-=0.5.  The first screen asks for the VALUE
      of each grade, while the second screen needs the AVERAGE of each
      grade.  Read each of the screens for any help you might need.  If you
      want to set your own scale up differently, on a 100 point scale for
      example, do so at a later time.  For this demonstration however, type
      in the following:

                                                       Tutorial:  Page 6




                          15 Point Grading Scale Example

                                  Screen 1

             A+ = 15   B+ = 12   C+ = 9    D+ = 6     F+ = 3
             A  = 14   B  = 11   C  = 8    D  = 5     F  = 2
             A- = 13   B- = 10   C- = 7    D- = 4     F- = 1

                                  Screen 2

          A+ = 14.5   B+ = 11.5   C+ = 8.5   D+ = 5.5   F+ = 2.5
          A  = 13.5   B  = 10.5   C  = 7.5   D  = 4.5   F  = 1.5
          A- = 12.5   B- =  9.5   C- = 6.5   D- = 3.5   F- = 0.5

      IMPORTANT:  When typing in NUMERIC grades while using the gradebook
      demonstration instead of LETTER grades, you MUST use the 15 POINT
      SCALE above if that is what you used during setup.  If you want to use
      a 100 point scale, you can use that scale for grade totals on screen
      one and then set up screen two to meet your needs.

                      100 Point Grading Scale Example

                                 Screen 1

            A+ = 100   B+ = 88   C+ =  78   D+ = 65   F+ = 55
            A  =  95   B  = 85   C  =  75   D  = 60   F  = 40
            A- =  90   B- = 80   C- =  70   D- = 55   F- = 40

                                 Screen 2

            A+ =  98   B+ = 88   C+ = 78   D+ = 62   F+ = 50
            A  =  93   B  = 83   C  = 73   D  = 56   F  = 40
            A- =  90   B- = 80   C- = 70   D- = 50   F- =  0


                             CHOOSING A PRINTER

      The next screen will show a dialog box for setting up the printer
      driver for this program.  Currently, the word "<NONE>" is highlighted.
      Pressing the <TAB> key should move the highlight over to "<  New   >".
      Press the <ENTER> key and a new dialog box opens.  No cursor will
      be evident, but you are located in the "Setup Name:" line.  Type in
      the name of your printer and press the <ENTER> key.  Use the
      <PageDown> key to find and highlight your printer.  Use <Shift>  and
      <TAB> to move the highlight to "<<   OK   >>", then press <ENTER>.

                                                       Tutorial:  Page 7




      When the "Printer Driver Setups:" dialog box returns, "< Delete >"
      will be highlighted.  Use <TAB> to move the highlight down to
      "<<    Set     >>" then press <ENTER> to make the selection.


                          CREATING YOUR FIRST CLASS

      Your next screen will allow you to create your first class.  At the
      blinking cursor, type in the name "demo".*  When you press enter, the
      class title will be automatically turned into upper case.  You will be
      asked to verify your choice, then you will be asked to give your class
      a description of 25 letters or less.  This description will be used
      for some of the printouts, so always type in an appropriate
      description.  For the purpose of this tutorial, type in "Demonstration
      Class."  Pressing <ENTER> will ask you to verify your category
      choices.  You may have different category names for each class, but
      you will use the same values for all classes in this subdirectory.
      Press "ESC" and you will be asked to verify your choices.

      *NOTE:  When you type in your class (file) name, it is important that
      you not use any control characters or spaces.  Use only characters of
      the alphabet and numeric keys (0 - 9).  The program will try to
      prevent you from using incorrect characters, but some have been know
      to sneak in.

                                THE OPENING SCREEN

       After your class file has been created, you will be brought to the
      opening screen.  The menu bar across the top gives you the basic
      program options.  Tapping the <Alt> key sends you to that menu.  You
      can then move the cursor to your menu choice and press <ENTER> or
      press the first letter of your choice to drop the next menu.  You may
      also hold the <Alt> key and press the first letter of each option and
      that will also drop the menu you have selected.  Once the menu drops,
      you can press the highlighted letter or use the cursor to select your
      next option.

      Drop the "System" Menu by holding <Alt> and pressing <S> or tap the
      <Alt> key and pressing enter.  The first menu at the top of the new
      menu is "Hot Key List".  Tap <Enter> or <H> and you will see a list of
      Hot Keys that you can use while at the opening screen and while in the
      student menu.  Notice that some are not the same in both menus.  I
      would like to correct this at a future date, but for now, learn those
      hot keys that you will use frequently, and ignore the rest.  Press any
      key to return to the main screen.

                                                       Tutorial:  Page 8




                              ADDING A NEW STUDENT

      The first thing that must be done, is you must add students to your
      class.  Students are added by selecting update off the top menu.  Hold
      <Alt> and tapping <U>.  The light bar will be setting directly on "New
      Student".  Notice that you could have started this function by using a
      hot key (^N).  For now, tap <ENTER>.

      The top left of the new screen tells you that there are "0" students
      in the class, and an Input Line is highlighted where you should enter
      the first students name, typing the last name, a comma, a space and
      finally the first name.  Please type in:
                WILCOX, FREDERIC     <ENTER>

      The program looks for a comma and a blank space.  If it is not there,
      the program will tell you to put one there.

      Below the Name input line are the Entry Date and ID# input lines. If
      you change the Entry Date, the Date that you type in will remain the
      default as long as you continue to enter student names.  Leaving this
      function will return the date to the system date.  If you do not like
      the ID#, press ^Y to clear the field and type in a new ID#.
      Otherwise, just press <ENTER> to select the given number.

      You may exit from this function by typing "QUIT" at the student entry
      line or by clicking on the <Close> button.  The <Browse> button opens
      a browse listing of the students in the class.  I constantly had a
      problem with remembering which student was typed in last.  With the
      browse option, you can look at the students entered and even change
      the data if necessary.  You must press enter or click the < Save  >
      box or the student will not be entered.

      We need at least six students for this demonstration class.  After
      finishing with Mr. Wilcox, type in the following students.
            Jackson, Andrea
            Roberts, Margorie
            Collins, Michael
            Contrearas, Juanita
            Hofmann, Donald

      After entering these students, type "QUIT" at the prompt to exit this
      function.

                                                       Tutorial:  Page 9




                          USING THE BROWSE FUNCTION


      The cursor is blinking inside the "Notes" box.  In this box, you can
      type reminders to yourself.  It is scrollable, so you can put in quite
      a few notes.  For now however, let's now look at the students that we
      have entered into the class.  Press the TAB key to move the cursor
      down to three buttons at the bottom of the screen.  We want to browse
      the students, so press "B" and a browse window will open and "Browse"
      will be added to the menu at the top of the screen.

      The first thing we will do with this window is expand it.  Hold the
      <Ctrl> key and press <Z>.  The browse window expands to fill the
      screen.  If you have a VGA monitor, hold the <Alt> key and press <W>.
      Select "VGA 50 Line Monitor", then press ^Z again.  You now have a 48
      line browse screen.  Press ^Z again then return your screen to a 25
      line monitor (<Alt><W>).

      You should now see a scroll bar at the bottom of the screen.  Select
      "Resize Partitions".  Notice in the bottom left hand corner of the
      scroll bar, the arrows are blinking.  Use your right cursor arrow to
      move the current browse screen 25 spaces to the right and then press
      enter.  If you have a mouse, this same move can be done by clicking
      and dragging the arrows at the bottom left.  You have now opened a
      very manageable screen for working with category grades (discussed
      later).  Press <Alt> <B> again and you now see that you can change
      from one partition to the other.

      The top option on this menu is "Change".  Select it.  Notice that on
      the right partition, the fields are listed vertically.  In the left
      partition the names are still in listing order.  Move to that
      partition by pressing ^H, then move the cursor up and down.  As you
      move, you will notice that the screens are still linked.  Close the
      browse window by pressing ^W (You can also use <ESC> but some work may
      not be saved if you do.

                         ALPHABETIZING YOUR STUDENTS

      You may have noticed that your students were not in Alphabetical
      order.  Lets do that right now.  Select the "Update" menu.  The third
      option down is Alphabetize.  Pressing <A> opens a dialog box asking
      you to verify your choice.  Some teachers do not want to have their
      classes alphabetized, because their role sheets aren't.  That is why
      you must alphabetize manually.  Select <Y> then open the browse window
      again to make sure that your students are in alphabetical order.
      Now that you have some students and they are alphabetically arranged,
      let's take a quick tour of the program.

                                                       Tutorial:  Page 10




                               THE SYSTEM MENU

      Pull down the "System" menu.  You are given the following options:

      1) Hot Key List:  We used this option earlier.  A simple listing of
         program hot keys.  Notice that some of the hot keys are also listed
         next to their option on the menu.

      2) Change System Date:  If the date given on your opening screen is
         wrong for your purposes, use this to change it.

      3) Grade Period:  This program allows you up to 4 grading periods
         per semester.  Some teachers will never need more than one, but if
         you work on a trimester or two quarter per semester schedule, this
         option allows you to have a new grading setup for each of your
         grading periods.  Selecting this option opens a sub menu where you
         can move between the four grade periods.  The first time you go to a
         new grade period, the class roster will be copied over and all
         active grade period grades will be transferred.  Make sure you do
         not start a new grade period until you are completely finished with
         the old one.  Reports will allow you to average the grading periods
         together and  when working with an individual student, you will see
         each grading period grade.

      4) New Semester:  This function erases all but the last grade period
         used, changes all the grades back to "-" and then turns the class
         into the first grade period.  It is important that you back up all
         your information before you do this because it wipes out everything
         except the student's name and ID#.

      5) Run DOS Program:  This function allows you to run a DOS command
         or program.  At the prompt, type in the name of the program or
         command you want to run and press <ENTER>.   If you press <ENTER>
         without typing anything, you will be sent to the DOS prompt.  If you
         have EMS or XMS memory, the gradebook program will be swapped out to
         memory.  If not, it will be swapped to disk.  You should have more
         than 500K free to work with.  If you ran a program, when you quit
         the program the gradebook will reload.  If you ran DOS, you must
         type "EXIT" to return to the gradebook.

      6) Math Calculator:  The Math Calculator works similar to most
         commercial calculators.  It should be easily figured out.  Close the
         Calculator by pressing <ESC> or ^W.

                                                       Tutorial:  Page 11




      7) Calendar/Diary:  This function gives you a calendar which can be
         turned by month (<PgUp>/<PgDn>) or year
         (<Shift><PgUp>/<Shift>PgDn>).  In addition, each day can have notes
         attached to it by shifting back and forth from the calendar to the
         diary by using <TAB> and <Shift><TAB>.  Once the Calendar/Diary has
         been opened, you will notice that "Diary" has been added to the
         upper menu bar.  Close the Diary by pressing <ESC> or ^W.

      8) Display Clock:  This puts a running clock in the upper right hand
         corner of the menu bar.  Selecting it a second time turns it off.

      9) EXIT:  Ends this session of the Gradebook.

      At this time, you may want to try some of the functions on the "System
      Menu".

                                THE FILE MENU


      1) Choose Class:  Allows you to move from your current class to
         another class that is on the same directory.  When you select this
         option, a list of classes available is displayed.
         If you type in the name of a class that does not exist, you will be
         asked if you want to create the class that you have typed in.  If
         you do, press <Y> and go through the process you completed when you
         created the class named DEMO.  If not, press <N>.
         If you press <ENTER> without typing in anything, the cursor drops to
         the browse button.  Selecting this will put a Browse Pick List.  If
         you have more than 10 classes in the current directory, you will
         need to use this Browse Pick List to select those on the bottom.
         Once the pick list opens, move the cursor to the class that you want
         and press <ENTER>.
         Under normal circumstances, type in the name of the class that you
         want and press <ENTER> and that class will be retrieved.

      2) Alter Path:  Because you are allowed to store your data on any
         directory of your Hard Disk, this function provides the means for
         doing that.

         When you select this function, the cursor is placed on an input line
         with the current directory displayed.  You may modify that line or
         erase it (by pressing ^Y).  When your new directory is listed, press
         <ENTER> twice and you will be on the new directory.  You are then
         prompted to select the class that you want for that directory.
         If you type in the name of a directory that does not exist, you will
         be informed of that and taken back to the old directory.

                                                       Tutorial:  Page 12




      3) Duplicate Class:  Duplicate Class is specifically for elementary
         teachers.  Complete all the names for a single class, then use this
         option to make an exact copy of that class under a different name.
         The one thing that must be done if you choose this option is to
         change the ID# of the students in the new class.  If you don't, the
         "Multiclass" utility will not work properly, since names are
         accessed in this function by the ID#.

      4) Erase Class:  On occasion, you will want to erase a class that is
         no longer used.  Use this function to do that.  It is important that
         you not erase gradebook files at the DOS prompt.  If you do, this
         program will lose track of them and this will cause problems in
         class manipulation.  If the files affiliated with a class are erased
         at the DOS prompt, you will not be able to remove it from your class
         directory.  If you erase a class using this option, it will be
         automatically removed from your disk drive.

      5) Save Custom Report/Save As:  Used with the special reports that
         are created on the output menu.  More about that later.

      6) Backup Data to Floppy:  This is one of the most requested options
         from Tworks users.  If you select this option, it will back up the
         data on your current data directory to a floppy.  A warning.  Do not
         use 360K floppies for this option.  This program may use more space
         than is available on a 360K floppy and if that is the case, it will
         simply terminate.

         When you select this option, you are prompted to select the
         destination as drive A: or B:.  Type in your choice, press <ENTER>,
         then press <C> to copy.

         To save disk space, only the classes, Grade.DBF (the control file),
         Menu.DBF (your directory control file) and Progress.DBF (progress
         report control file).  To restore a directory from the backup disk,
         use the DOS copy command.


                                 THE UPDATE MENU

      1) New Student:  Allows you to add students to your class.  You have
         already used this function.

      2) Move Student to Another Class:  This allows you to move students
         between classes as fast as the school secretaries can write up the
         transfer papers.  Before going into details, we need to create
         another class to transfer a student to.

                                                       Tutorial:  Page 13




         Select "File" then "Choose Class".  At the class input box, type in
         DELETED for the class name and press <ENTER>.  When asked if you
         want to create the class, press <Y>.  For a class description type
         in "Deleted Students".  We are going to accept the current category
         names so press <ESC> and <Y>.  You are now in the DELETED class,
         with no students.   Move back to the DEMO class using "File" and
         "Choose Class".

         Select the "Move" option from the "Update" menu. When you enter the
         function, pressing <S> opens a picklist for you to choose the
         student to move.  After selecting your student, the transfer button
         will be highlighted.  Press <ENTER> or <T> to do the transfer.
         After verifying your choice, a Class Picklist is presented.  Choose
         the class you want to make the transfer to, and you will be returned
         to the original transfer screen with the input box back on the first
         student in your class.  Select close to leave this function.
         For this session, press <S> and move the cursor down to "Hoffman,
         Donald" and press <ENTER>.  The transfer button is highlighted.
         Press <Enter> to begin the move and then to double check, press <Y>
         again.  You are next given a pick list of classes.  Select DELETED
         and press <ENTER>.  When you are returned to the main screen, use
         Browse to see if Donald is gone.  Then load in the DELETED class and
         see if he is there.  Finally, return to the DEMO class to continue
         this tutorial.

      3) Alphabetize This Class:  This function sorts the students in the
         class into alphabetical order.  You have already used this
         function.

      4) Change program Setup:  This menu selection offers six more
         options.  Most of these were set up originally when you started the
         program.  This allows you to change some of the criteria you set up
         originally.

         General Information allows you to change info about you and your
         school.
         Category Information allows you to change the descriptions and
           weights of each category.  Each class can have separate category
           descriptions, however, the same category weights must be used for
           all classes on the same directory.
         Grading Scales/Percentages allows you to change the scales that you
           set up at the beginning of this tutorial.
         Class Descriptions works with the 25 character descriptions of
           each class that you created when you created each class.

                                                       Tutorial:  Page 14




         Printer Driver must be used each time that you change from one
           printer to another.  It must also be used if you print a custom
           report.  You went through the procedure when you first created
           this group of classes.
         Value an Assignment is only applicable if you use point totaling.
           It allows you to give a separate value to every individual
           assignment.

           Selecting this option shows a screen with all assignments listed
           with a "0".  The 0 indicates that all assignments for this class
           are now set to the default grade.  At the bottom left is a list
           of the category names and the current default for that category.

           To change the value for an individual assignment, type in the
           category number, then the assignment number, then finally type in
           the new value for that assignment.  When you are finished with
           the assignment valuations, select 0 for the category value.
           You must value an assignment before entering student grades into
           that assignment if you want the grade to be registered under the
           new value.  If you forget to value the assignment, recalculate
           the class to get an accurate grade update.


                                THE EDIT MENU

      The edit menu is where most of the changes to student records will be
      made.  Pull this menu down and we will change some information.

      1) One Student:  Selecting this option opens a new screen and a new
         menu.  Select this option now.

         When you select this option, an dialog box opens with the cursor is
         on an input line.  Type in the letter "J" and press <ENTER>.  This
         will bring up Andrea Jackson to the screen.  Across the top is a
         menu with four items ( System  Category  Multiclass Window) which
         gives you access to all the commands that are available for working
         with the Student Edit Window.  You may also use the Hot Keys
         described earlier as well as a number of Buttons at the bottom of
         the screen.  At this point you may change virtually any information
         about the student that you might wish to.

                                                       Tutorial:  Page 15




         You may cursor or mouse to the student's name, ID#, entry date and
         Grade Periods 1, 2, 3 and 4.  All other information can be accessed
         by the buttons at the bottom and the menu at the top.
         When you enter this screen, you will be setting on the < Exit >
         button.  While you are on the buttons, pressing the highlighted
         letter of a button will access that function.  As an example, press
         <F> at this time.  Notice the next student in you class is
         displayed.  Press <B> and you move back to Andrea's record.  Press
         <A>.  At the prompt, type in the letter "C" and press <ENTER>.  This
         should jump you up to Juanita Contrearas.  You can move rapidly
         through student records using these keys.

      NOTE:  Whenever you use the "Another" option, you can access
      students by typing their whole name or any part of their name.  If
      you only have one student with a last name starting with "K",
      typing "K" will be enough to get you that student.  If on the
      other hand, you have two student with the same last name, you will
      need to type in the last name and at least one letter of the first
      name to jump directly to that student.  You may also jump to the
      first student and use "Next" button to go to the next student.

      Changing a students category grade while on the buttons is as easy as
      pressing the category number.  For this demonstration, press <1> to
      get category 1, then type "1" and <ENTER> to select assignment 1.
      Notice that the default value for this category is displayed below the
      category name.  If you are using grade point totaling, type in "4".
      If you are using grade point totaling, type in "B".  After pressing
      <ENTER>, your screen will reflect the change in a number of areas
      including percent(total)/Average(avg), GP 1, Letter Grade, Total
      Points, etc.  You can use the same procedure to change any grade for
      this student.

      The two remaining buttons are for "Recalc" and "Delete".  With this
      version of the gradebook, "Delete" is done in this window.  If you
      choose to delete a student, you will be asked to verify your choice.
      Recalc is available to recalculate a student's grade if an error has
      occurred (such as entering a non default grade before changing the
      class value of that grade.

      Pulling down the SYSTEM menu from the Student Menu gives you the same
      function as many of the buttons, as well as access to the calculator,
      the calendar and the hot list.  You may also move from one grade
      period to another if the other has already been defined.
      The CATEGORY menu allows you to access each category as well as define
      assignments.

                                                       Tutorial:  Page 16




         The MULTICLASS menu will be discussed when the Multiclass Option is
         discussed.
         The WINDOW menu will also be discussed when that option is discussed
         later.

      For now, exit the student screen by either using the "System" menu,
      the "EXIT" button or pressing ^X.

      2) Class Assignment:  This option allows you to edit one grade for
         all the students in the class.  Select it now.  A second menu
         appears asking which category you want.  Select "1".  You are then
         asked which grade you want.  Select "1" again.  You will notice that
         one of the students already has a grade registered.  Give the other
         students grades right now by typing in the student numbers on the
         left and then entering a new grade at the input line.  when
         finished, quit by typing <Q> and <ENTER> or just pressing <ENTER>.

      3) Browse Category:  This option put a complete category on the
         screen.  Lets use it now.  From the "Edit" menu, select "Browse
         Category" then select "Category 1".  Notice that the browse window
         is already split.  Tab to Cat1_5.  Type in a new grade for each
         student, then press the cursor down to move to the next student.
         When finished writing in the new grades, press ^W to save the grades
         you have entered.  The computer will close the browse window,
         recalculate all grades, and return to the opening screen.

      4) Recalc All Students:  Allows you to recalc all the students in
         this class.  With current algorithm's, it does not take long.

      5) Grading Period:  Opens a browse window that allows you to change
         all the grade period grades as well as the Cumulative grade.  This
         should only be done just before you print out your final grades,
         because your computer calculated grades are being overridden.  The
         next time you enter a grade, the computer will change the grade back
         to its own grade.

      6) Change ID #:  Opens a browse window to allow the changing of the
         ID#.  Pressing ^Y clears a browse field for inputting a new ID#, but
         be sure that there are no duplicate ID's.

                                                       Tutorial:  Page 17




      7) Define Assignments:  Allows you to give an assignment a great
         deal of information.  Select this option right now.  TAB over to the
         Due Date for Category 1, Assn_no 1.  Type in today's date.  Then TAB
         over to describe and type in "Page 35 - Questions 1 through 25.  Tab
         over to "memo".  Hold the <Ctrl> key and press <PgDn>.  A "Memo
         Window" opens which you may use to write as much information as you
         need regarding this assignment.  You may also zoom this window for
         more working space. For now, type in "This is a demonstration
         assignment." and then close the window by pressing ^W.  Close off
         the assignments window now by pressing ^W and return to the "Edit"
         menu.

      8) Print Assignments:  Prints out the information that you have
         entered into the Define Assignments area.  Each grade period has its
         own set of assignments.

                               THE OUTPUT MENU

      The Output menu allows you to report information to the Screen, to a
      Printer or to an ASCII file.  Complete instructions are in the
      Itemized Manual, but for now, the following information should help
      you get through the program basics.
      1) To Monitor:  Information will be printed to your computer screen.
         You can use the following functions.

        Scan Summary allows you to look at a summary of all students and
           all four grade periods.  You are first asked if you want to
           recalculate your CUM grades, then a class grade point average
           based on a "4.0" standard grading scale is calculated, and
           finally the students are listed with the four grading periods,
           the CUM grade, the date each student entered your class, and the
           class GPA.  You may scroll forward, backward or quit.  You may
           use this function to recalculate your Cumulative grade.  This
           recalculation is not done automatically, and since the Cumulative
           grade is printed in a number of areas of the program, you should
           use this function frequently.
        Scan All Grades allows you to scroll forward and backward through
           all the students and all their grades for the current grading
           period, three students at a time.
        Scan One Grade allows you to look at just one grade.  You may look
           at it alphabetically, in descending grade order, or ascending
           grade order.  If you use letter grades, you will normally want to
           sort in ascending order since that will put the "A"s at the top
           and the "F"s at the bottom.  If you use numbers, you will
           normally sort in descending grade order since the higher numbers
           will be at the top.  If you mix letter and number grades, numbers
           will be separated out from letters.  The class average at the
           bottom of the last page is calculated using the numbers you
           assigned the program during your Setup.

                                                       Tutorial:  Page 18




        Scan Category Totals allows you to look at a summary of just the
           category totals as well as the student total or average.

        When you have finished looking through your scan options, return to
        the opening screen by pressing <5>

      2) To Printer sends the output of your reports to whichever printer
         you selected when you set this program up.  The information is
         identical to the screen printouts, however there are more options.
         The Printer Option allows you to print out your information on
         standard  8 1 by 11  paper.  The printouts look similar to the
         scans, however they are formatted for paper.  Print out four will
         print out role sheets on standard role book paper which uses space
         and a half spacing.  The print will also be bold.  Printout 1, 5, 6
         and 8 also follow this format, but it they put a heading at the top
         as well as the grades or grids.

      3) To ASCII File  allows you to send all of your print reports to an
         ASCII file which you can then use with your word processor for
         further enhancements.  When you select a report from this option,
         you will be told to give your file a name.  The file will then be
         located on your data directory.

      4) Create/Modify/Output Custom Report are functions provided by the
         Fox Runtime that powers this program.  More information is available
         in the Itemized Manual.


                             THE MULTICLASS MENU

      While sitting with the Report Menu open, simply press the right cursor
      key and the Multiclass menu will open automatically.  Do not select
      any of these options at this time.  Since this option works with
      Multiple Classes and you only have one class, it won't do anything of
      note.  This option is a very special part of this program.  I don't
      think you will find it available in any other gradebook.  It allows
      you to access the grades of any student of any class.  It sets up an
      intra-class index.  Type the name of a student from any class, and you
      have that student.  Some users work with this option more than any
      other part of the program.  I think its kind of neat.  There are three
      pages devoted to this utility later in the Itemized Manual.

      1) Reindex collects all the names of all the students on this
         directory and puts them into an index file and is used for student
         access.

                                                       Tutorial:  Page 19




      2) Get Student takes you directly to any student on this directory
         with the ability to edit information on that student.

      3) Print Alpha List gives an alphabetical listing of all students in
         all the classes on this directory.


                           THE PROGRESS REPORT MENU

      Using this menu, you can send out customized progress reports to all
      your students or their parents.  Lets work through it quickly.
      When you select the first option, "Get a Student" you will go directly
      into the setup part of this program.

      Fill in the information regarding you and your school.  For the
      beginning and ending dates, fill the information in for as many grade
      periods as you plan to use, or at least for the first grade period.
      This can be changed later.  Verify your information when done.
      You will next be asked to define your gradebook categories.  The
      category names that you selected earlier are displayed.  If you want
      these, type them in.  You have more space, so if you want to
      elaborate, do so.  When finished verify your information.

      Your category comments give you a chance to write down a phrase to
      typify the letter or numeric grade that the student would be getting
      in each category.  You must type in the short message.  If you like
      the suggested comments, type them in, otherwise, make up your own.
      The Introductory Statement will go at the top of your progress report.
      I have a suggested statement.  If you like it, press <Y> and verify
      your choice.  If you don't, type <N>, enter your choice of an
      introductory statement, then verify your input.

      Once this information is selected, you will begin the actual progress
      report program.  Correct the date or hit enter to accept it.  Type in
      the number of weeks that this progress report covers.  Finally, press
      <ENTER> if this progress report will be sent to the printer or type
      "A" and <ENTER>  if you want it to go to an ASCII file.  If you
      select ASCII file, you will be asked to give the file a name.  You may
      use the same name over and over again, but any existing file of that
      name will be overwritten.

      Your next screen is the student screen.  You are given the option of
      going forward, backward, getting another student, doing the report, or
      exiting.  Find the student that you want to do the progress report on
      and press <R:>.  Type in a brief comment, verify your information to
      be correct,  decide if you want to include a printout of the grades,
      then after checking to see if the printer is on and properly
      connected, press <P> to print.

                                                       Tutorial:  Page 20




      This ends your tutorial.  For detailed instructions on each part of
      the program, consult the ITEMIZED USER'S MANUAL which comes with your
      registration.  If you have not registered your ownership, please do so
      as soon as possible.  You will not only guarantee better and more
      powerful upgrades for this program, but you will be eligible to
      receive help from the author as well as full documentation for the
      program.  If you have any suggestions as to how this program can be
      made more useful, please send them to:

                                 Ronald N. Grout
                                 R & G  Software
                                  599 E. Wright
                                Hemet, CA   92543
                                  (909) 925-4185

      If you call, please call in the evenings, West Coast Time.  I am a
      teacher and will not be home during the day.  If I am not home, CALL
      AGAIN!  Any return calls will be collect.  Because of that, it is best
      that you call when you have time to talk.

