  
  
  
  
  
  
  
  
  
  
  
  
  
                                 T G B
                                v 1.20b
  
  
  
  
               for IBM Compatible Personal Computers    
  
  
  
  
  
                  User's Guide
  
  
  
  
  
  
  
  
  
  
                    Voice: (618) 995-2208
                    Internet: tdf@midamer.com
    
                       
                             Table of Contents
  
TGB Legal Information. . . . . . . . . . . . . . . . . . . . . . . . .5
     Disclaimer of Warranty. . . . . . . . . . . . . . . . . . . . . .5
     Choice of Law . . . . . . . . . . . . . . . . . . . . . . . . . .5
     License Statement . . . . . . . . . . . . . . . . . . . . . . . .6
     Disk Duplication Agreement. . . . . . . . . . . . . . . . . . . .6
  
Acknowledgements . . . . . . . . . . . . . . . . . . . . . . . . . . .7
  
Technical Support. . . . . . . . . . . . . . . . . . . . . . . . . . .7
     Online Support. . . . . . . . . . . . . . . . . . . . . . . . . .7
     Phone Support . . . . . . . . . . . . . . . . . . . . . . . . . .7
     Documentation Additions . . . . . . . . . . . . . . . . . . . . .7
  
You Can Help Us. . . . . . . . . . . . . . . . . . . . . . . . . . . .8
  
Note From the Author . . . . . . . . . . . . . . . . . . . . . . . . .8
     Reporting Bugs. . . . . . . . . . . . . . . . . . . . . . . . . .8
  
Defective Disk Replacement . . . . . . . . . . . . . . . . . . . . . .9
     Concept and Definitions . . . . . . . . . . . . . . . . . . . . .9
     Using Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . .9
     Using the Mouse . . . . . . . . . . . . . . . . . . . . . . . . 10
  
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
     Automatic Installation. . . . . . . . . . . . . . . . . . . . . 10
     Manual Installation . . . . . . . . . . . . . . . . . . . . . . 10
  
The TGB System . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
     Getting Started . . . . . . . . . . . . . . . . . . . . . . . . 11
     Program Requirements. . . . . . . . . . . . . . . . . . . . . . 12
     Using the Main Menu . . . . . . . . . . . . . . . . . . . . . . 12
     Backing Up Your Data. . . . . . . . . . . . . . . . . . . . . . 13
  
Class Input. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
  
Creating a New Class . . . . . . . . . . . . . . . . . . . . . . . . 14
     Class Description . . . . . . . . . . . . . . . . . . . . . . . 14
     Cloning a Class . . . . . . . . . . . . . . . . . . . . . . . . 14
  
Naming Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
                                       
Moving / Sizing Windows. . . . . . . . . . . . . . . . . . . . . . . 15
  
Printer Installation . . . . . . . . . . . . . . . . . . . . . . . . 16
  
Opening and Erasing Files. . . . . . . . . . . . . . . . . . . . . . 16

Grades . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
     Defining Your Grading Scale . . . . . . . . . . . . . . . . . . 16
     Using Total Points. . . . . . . . . . . . . . . . . . . . . . . 17
     Using Weighted Grades . . . . . . . . . . . . . . . . . . . . . 17
     Letter Grades . . . . . . . . . . . . . . . . . . . . . . . . . 17
     Entering grades . . . . . . . . . . . . . . . . . . . . . . . . 18
     Changing Grades . . . . . . . . . . . . . . . . . . . . . . . . 19
     Dropping Grades . . . . . . . . . . . . . . . . . . . . . . . . 19
     "X" Grades. . . . . . . . . . . . . . . . . . . . . . . . . . . 19
  
Deleting Records (Students). . . . . . . . . . . . . . . . . . . . . 20
  
Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
     Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
     Drawing Lines . . . . . . . . . . . . . . . . . . . . . . . . . 21
     Variable List . . . . . . . . . . . . . . . . . . . . . . . . . 21
     Deleting Reports. . . . . . . . . . . . . . . . . . . . . . . . 22
  
Changing Colors. . . . . . . . . . . . . . . . . . . . . . . . . . . 22
  
Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
  
Questions and Answers. . . . . . . . . . . . . . . . . . . . . . . . 23


TGB Legal Information
  
  The TGB software and User's Guide (documentation) are
  licensed properties of TDF SoftWare.  Use of this software
  indicates your acceptance of the following LICENSE
  STATEMENT, DISCLAIMER OF WARRANTY, DISK DUPLICATION
  AGREEMENT, and CHOICE OF LAW.  This is a legal agreement
  between you, the end user, and TDF SoftWare.  The TGB
  software is licensed by TDF SoftWare for use only on the
  terms set forth herein.  Use of this software indicates that
  you accept these terms.
  
  Disclaimer of Warranty  
  
  We have made every effort to bring you an effective tool for
  creating labels.  However, you must be aware that TGB is
  sold as is, without any warranty of any kind.
  
  USERS OF TGB MUST ACCEPT THIS DISCLAIMER OF WARRANTY:
  TGB IS SUPPLIED AS IS.  TDF SOFTWARE DISCLAIMS ALL
  WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT
  LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS
  FOR ANY PURPOSE.  TDF SOFTWARE ASSUMES NO LIABILITY FOR
  DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE
  USE OR MISUSE OF TGB.  GOOD DATA PROCESSING PROCEDURE
  DICTATES THAT ANY PROGRAM BE THOROUGHLY TESTED WITH
  NON-CRITICAL DATA BEFORE RELYING ON IT.  THE USER MUST
  ASSUME THE ENTIRE RISK OF USING TGB.  ANY LIABILITY OF THE
  SELLER WILL BE LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR
  REFUND OF PURCHASE PRICE.
  
  SOME STATES DO NOT ALLOW THE LIMITATION OR EXCLUSION OF
  LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE
  ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.
  
  IN NO CASE SHALL TDF SOFTWARE'S LIABILITY EXCEED THE
  PURCHASE PRINCE FOR THE SOFTWARE.
  
  Choice of Law  
  
  THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE STATE OF
  ILLINOIS AND SHALL INURE TO THE BENEFIT OF TDF SOFTWARE,
  INC. AND ANY SUCCESSORS, ADMINISTRATORS, HEIRS AND ASSIGNS.
  
  
  
  
                                     5
  
  ANY ACTION OR PROCEEDING BROUGHT BY EITHER PARTY AGAINST THE
  OTHER ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL BE
  BROUGHT ONLY IN A STATE OR FEDERAL COURT OF COMPETENT
  JURISDICTION LOCATED IN WILLIAMSON COUNTY, ILLINOIS. THE
  PARTIES HEREBY CONSENT TO IN PERSONAM JURISDICTION OF SAID
  COURTS.
  
  License Statement  
  
  TGB is licensed for the exclusive use of the original
  purchaser for use on one computer only.  You must treat this
  software just like a book.  An example is that this software
  may be used by any number of people and may be freely moved
  from one computer location to another, so long as there is
  no possibility of it being used at one location while it's
  being used at another.  Just as a book cannot be read by two
  different persons at the same time.  The only exception is
  that purchasers of multiple or site licenses may use the
  software on the number of computers specified by the
  purchase agreement.
  
  Disk Duplication Agreement 
  
  This software is not copy protected.  TDF SoftWare
  authorizes you to make BackUp copies of the software for
  your archives only, for the sole purpose of protecting your
  investment from loss.
  
  Copyrights and Trademarks 
  
  The TGB 1.20 software is licensed property of TDF SoftWare,
  Inc. and is copyright (c) 1995-96 by TDF SoftWare, Inc.  All
  rights reserved.
  
  TGB User's Guide, copyright (c) 1995-96 by TDF SoftWare, Inc.
  
  IBM and AT are registered trademarks, and PC, PC/XT, PC/2,
  and PC-DOS are trademarks of International Business Machines
  Corporation.
  
  MS-DOS, Microsoft, Microsoft Mouse, and Microsoft Windows
  are registered trademarks of Microsoft Corporation.
  
  The TGB 1.20 software, User's Guide, or portions thereof may
  not be reproduced in any form at all without the written
  permission of TDF SoftWare, Inc.
  
  All other brand and product names are trademarks or 
                                     6
  
  registered trademarks of their respective companies. 
  
  Direct all correspondence concerning the TGB 1.11b software
  and User's Guide to TDF SoftWare, Inc., RR 1 Box 74,
  Goreville, Il 62939-9608 USA.
  
  Acknowledgements  
  
  Many people have helped to mold TGB throughout its
  development process.  Without their help this product would
  not have been possible.  A very special thanks to my wife
  Vera.  Her help was invaluable in designing the flow of this
  program.  Thank you.
  
  Technical Support  
  
  Registered customers receive free technical support for one
  year, notices of product updates and new product
  announcements.  We offer phone support that is best used for
  getting you up and running.  In depth support is provided
  via CompuServe and other online services, as described
  below.  We don't recommend written correspondence because of
  the lengthy time delays.  If you have physical disabilities
  that affect your ability to communicate with us, please
  mention your preferred method of responding.
  
  Online Support  
  
       Internet
            Address:  tdf@midamer.com
  
  Phone Support 
  
       (618) 995-2208
  
  Documentation Additions  
  
  Any changes to the program that occur after this manual was
  sent to the printer will be included in the on disk file
  ADDENDUM.DOC.
  
  
  
  
  
                                     7

You Can Help Us  
  
  We have spent long hours preparing this software and have
  provided it to you at a very reasonable price.  For your
  convenience, the disk you have received is not copy
  protected in any way.  Our license is very liberal in
  allowing you to make BackUp copies to protect your
  investment.  Your honesty in not providing copies of the
  registered version to others will help us to stay in
  business and give you even better software in the future.
  
  Note From the Author  
  
  Thank you for choosing TGB for your computer grade book
  program.  TGB was designed to be "user friendly" and to be
  free of "bugs" or errors.  Sometimes we don't always get
  what we want.  If you find any errors, bugs, or would like
  to see the program act in a different manner, write to me. 
  Let me know your concerns.  All comments are appreciated and
  will be given serious consideration.  If enough people want
  the same thing then every effort will be made to make it
  happen.  I want future versions to be designed especially
  for you and by you.  In the case of bugs give me as much
  information as possible.  I have to be able to duplicate the
  bug before I can correct it.  Please realize that everything
  you don't like is not always a bug.  If you have found a
  true bug then after fixing it I will send to you the newest
  version with that bug fixed.
  
  Reporting Bugs  
  
  I'll need your help to find and fix a bug.  As I mentioned
  before I need to be able to recreate the situation where the
  error occurred.  Please send me as much of the following
  information as you can.  For some of it you may have to
  refer to your DOS reference manual.
  
   1) Type of computer (brand and is it 100% IBM compatible?)
   2) The contents of your AUTOEXEC.BAT and CONFIG.SYS files.
   3) How much free memory do you have on your computer?  You  
      can get this by typing the DOS command MEM.
   4) Were there any error messages?  What did they say?
   5) Did the program crash?  Was there a runtime error?
      In the case of a program crash you may get a runtime     
      error.  Example: Error 201 400B:100E  If you get         
      anything like this write it down, it is very important.
   6) Printer brand name and model
   7) DOS version
                                     8
  
   8) Version of TGB
   9) Were you running the program from a hard drive or floppy 
      disk?
  10) Write a detailed description of just what you were doing 
      and what happened.
  
  Defective Disk Replacement
  
  Users of the registered version of TGB will receive free
  replacement of any defective disks during the first 30 days
  of purchase.  After the first 30 days there will be a $6.00
  charge.  You can help avoid this by making an exact copy of
  the original disk and using the copy for all your work.  If
  you have a bad disk you will usually receive
  one of these DOS error messages.
  
  "General failure reading drive..."
  "Sector not found..."
  "Bad sector..."
  "CRC error..."
  "Address mark not found..."
  "Unrecoverable read error..."
  
  Check your DOS users manual for more information.
  
  Concept and Definitions  
  
  The bar at the top of the menu which contains the menu items
  File, Class, etc. is called the menu bar.  The other boxes
  are called pull down menus.  Every menu item has one letter
  that is highlighted (a different color from the rest). 
  Press the highlighted letter on your keyboard to activate
  that item.  A menu item followed by the sideways triangle
  () opens another menu. A menu item followed by three dots
  (...) opens a dialogue box.  A menu item followed by nothing
  starts that feature.
  
  Using Keys  
  
  If you want to activate an item in the menu bar, press the
  Alt key + the highlighted letter of that item and the
  appropriate pull down menu will be activated. Activating an
  item in a pull down menu is done by pressing the highlighted
  letter.  Pressing the
  
  
  
  
                                     9

  Up or down arrow keys will move the lightbar to different
  menu items, press the ENTER key to activate that item. 
  Pressing the right or left arrow keys will move to the pull
  down menu under another menu bar item.
  
  Using the Mouse  
  
  Move the mouse (point) to any item, menu bar or pull down
  menu, and mouse click (press the left mouse button once) to
  activate that menu item.  When selecting from a list, double
  click (press the mouse button two times) on that item.
  
  Installation
  
  First of all, make an exact BackUp copy of your TGB disk and
  store the original disk in a safe place.  You can use the
  DOS DISKCOPY command or a utility such as our KOPYIT
  program.
  
  Automatic Installation  
  
  Substitute the floppy disk drive letter in the following
  command from which you are installing the TGB program.  From
  the DOS prompt type the commands: 
  
       A:      press ENTER 
  
       INSTALL  press ENTER
  
  Follow the prompts during installation.  INSTALL will copy
  the files needed to a directory of your choice.  INSTALL
  will not make any changes to your computer system files.
  
  Manual Installation  
  
  You can manually install the program by copying the contents
  of the program disk to a directory of your choice. 
  Substitute the drive letter that the program disk is in and
  any legal directory name in the following example.  These
  DOS commands will install the program.  Place the program
  disk in your floppy disk drive.  From your hard drive type:
  
               MD TGB
               CD TGB
               COPY A:\*.*
  
  
  
                                    10

  After each of the commands are typed press the  ENTER key. 
  The first command creates the directory named "TGB".  The
  second command changes to that directory.  The last command
  copies the files from the floppy disk in "A" drive to the
  directory. Once TGB is successfully installed on your
  computer, change to your new directory and type TGB press
  ENTER to start the program.
  
  The TGB System  
  
       Supports the use of a Microsoft or compatible mouse.
  
       Is small enough to be run from a floppy disk.
  
       Easy to use pull down menus with contact sensitive   
                help.
  
       Easily customized colors.
  
       Uses variables (codes) to generate many different    
                reports.
  
       Prints to LPT1, LPT2, or LPT3 - supports several     
                printers.
  
       Create as many class databases as you need.  Each    
                database can hold 1,200 records.  The size is  
                only limited by your hard disk capacity.
  
       Add up to ten lines of notes (memos) in a report.    
                This is done on the fly (at the time the       
                report is printed).
  
  Getting Started  
  
  TGB was designed to make your grading tasks easier and not
  designed to make you spend a lot of time learning a new
  computer program.  Most will be up and running in as little
  as fifteen minutes.  Everything you need to know is in the
  online help and is just a keystroke away.  Getting started
  can be as easy as 1, 2, 3.
  
  1) From the "Setup" menu - define your grading system.
  2) From the "Class" menu - create a new class.
  3) From the "Class" menu - enter new grades.
  
  
  
                                    11

  Program Requirements 
  
  In order to install and operate TGB successfully, you need
  
       An IBM PC or 100 percent compatible
        personal computer with a hard disk drive
  
       512K of RAM (1M of EMM memory recommended)
  
       MS-DOS (or PC-DOS) version 3.20 or later
  
       Printers supported: most dot matrix;
        Laserjet 4 (tm) and compatible laser printers.     
                
       Almost any monitor
                                   
       Formatted disks (for making working copies).
  
  Using the Main Menu  
  
  By using the Arrow keys you can move the lightbar to
  different menu items.  Pressing the ENTER key will activate
  that choice.  Pressing F1 will show additional help for that
  menu item.  To quit the program you need to be at the main
  menu.  There is nothing worse than not being able to exit a
  program any time you want.  TGB was designed with this in
  mind.  From the Main Menu there are six different key
  combinations you can use to exit the program.  Use any of
  the following keys to bring up the Quit Prompt.
  
       ESC
       Alt+F+X
       Alt+X
       Alt+Q
       Ctrl+X
       Ctrl+Q
  
  Pressing the keys Alt+X from the class form will bring you
  back to the main menu so that you can do other functions or
  quit TGB.
  
  
  
  
  
  
  
  
                                    12

  Backing Up Your Data 
  
  From the Tools menu select BackUp data.  This backs up the
  current open class database to a floppy disk drive specified
  by you.  You will be prompted for the disk drive letter. 
  You must be running this program from a hard drive to use
  this feature.
  
  Class Input  
  
  From the Class menu choose Create/edit class to enter the
  class form where you can edit or create new classes.  The
  class form consists of input fields that allow you to enter
  information about your students.  Enter their last and first
  name and a 3 or 4 digit class "code".  The code is important
  because in many situations you might want to refer to a
  student by this code.  Example: you could post a list of
  current class grades, each students knows his/her code but
  not the others.  
  
  Note the following special keys and their functions:
    
  F1    - Help.
    
  F2    - Save.  Saves the current record in the database.  If 
          you are editing a record then the record is replaced 
          in the database. If you are Adding then see F5. 
  
  F4    - Edit the label record. You must manually save your   
          changes in this mode.  See F2.
    
  F5    - Add mode.  This positions you in the label form and  
          erases the current contents (screen only).  After    
          typing in the 3 digit student code and pressing the  
          ENTER key the record will be saved.
    
  F9    - Cancel edit mode.  Unless you have saved the record  
          then no changes made will be permanent.  See F2.
    
  F10   - Create a new class (database).  You will be prompted 
          for a file name.   See Creating a new class below.
  
  Alt+K - A list of all the keys needed in the class form.
  
  Alt+R - Repeats the text into the current field that was in  
          the same field in the previous record.  This can     
          save time when several records must contain some of  
          the same information.
                                    13

  Alt+X - Returns you to the main menu.
    
  Crtl+E - Erases the contents of any line that the cursor is  
           on (screen only).
    
  PageUp - Go to the previous record in the database.
  
  PageDown - Go to the next record in the database.
    
  Insert - Toggle from insert mode (default) to overwrite      
            mode.  Overwrite mode replaces the current         
            character with the new one.
  
  Creating a New Class 
  
  If you wish to create a new class then follow these steps.
    
           1) Press the "F10" key and follow the prompts.
           2) Type in the student's last name, press ENTER
           3) Type in the student's first name, press ENTER
           4) Type in the student's code, press ENTER
              Note: the student code is NOT optional.
              The record will be saved automatically.
    
  To continue adding more records (students), repeat steps 2,3
  & 4.  You must always enter a 3 digit student code.  This
  code is used to index all of the records.  Without this code
  TGB will not be able to find your records.  In the first
  step you will be asked to name the file (this will be a DOS
  file name - see Naming files) and to enter a class
  description.  This description can be anything like "Algebra
  II Second Hour".
  
  Class Description
  
  When you first create a class database you will be prompted
  to enter a class description.  This can be up to thirty
  characters long and will appear on all reports when using
  the variable <CLANAME>.  You can edit or change the
  description at any time, from the Class menu choose Class
  Description.
  
  Cloning a Class  
  
  From the Class menu choose Clone a class.  Many times a
  teacher will have the same students for more than one class. 
  This procedure allows you to copy the students from one
  class to another class named by you.  Student names and
                                    14

  codes will be copied but not any grades.  This is a  great
  time saver as you only enter the students one time.
  
  Naming Files  
  
  DOS will only accept certain characters for filenames.  For
  a complete listing check your DOS reference manual.  If you
  enter an illegal character DOS will report an
  error to this program.  To be safe follow these rules.
    
  1) A filename can be up to 8 characters long.
  2) You can use the letters A to Z and/or the numbers 0 to 9.
  3) An extension will be added to all filenames.  Do not try  
     to add one!
  
  An extension of a filename is a period followed by three
  letters.
    
  Example: MATH2.DTA   The .DTA is an extension and is what
  will be added for you.  All you would need to do is type in
  MYDATA.  Do not use or end your filename with a period, this
  character is part of the extension.  All databases will have
  two files, MATH2.DTA & MATH2.IDX.  The .DTA file will
  contain the database records & the .IDX file is the index 
  file that TGB uses to sort the database and find records.
  
  Moving / Sizing Windows
  
  Almost all of the windows and input forms (forms are in a
  window) you see on the screen can be moved and some can be
  resized.  All of the little prompt (message) windows can be
  moved.  The best example to practice with is this help
  window you are viewing now.  Resize this window by pressing
  the combination keys of: Alt+F5 and use the arrow keys to
  move the bottom left corner up/down/Left or right until you
  get the size you want, then press the ENTER key to set the
  new size.
  
  Ctrl + F5 = Move window to a new position, press ENTER when  
              done.
    
  Alt + F5  = Resize window. (Not all windows respond to this  
              command)
    
  F5        = Return window to full size or last size set by   
              you.
  
  
                                    15

  Printer Installation 
  
  If you haven't already done so, from the Tools menu choose
  Select Printer.  You will be presented a list of the
  available printers.  There are only four printers to select
  from but TGB uses only the most common commands for text
  styles, one of these will probably work for you.  Check your
  printer manual and see what kind of emulation your printer
  uses.
    
  A file will be created (TGB.PDF - Printer Definition File),
  this file must remain in the same directory (or floppy disk)
  as TGB to be able to use your particular printer commands.
  
  Opening and Erasing Files  
  
  Use the up/down arrow keys to move to the file you wish to
  open.  Press the ENTER key to open that file or double-click
  the file name with your mouse.  Use caution when deleting
  (erasing) a file, TGB has no way or restoring any files
  accidentally deleted.  The file deletion box is a different
  color than the file open box, hopefully this will insure
  that any files that you delete were meant to be.  Use the
  same procedure as when opening a file, double click with a
  mouse or hi-light and press ENTER.  As a final safety
  precaution before the file is actually deleted you will
  receive a prompt asking for confirmation.  By clicking on
  the Yes button, the file will be erased.  If you are
  deleting a database file then the corresponding index file
  will also be erased.  Do NOT use this function if all you
  want is to reset the class for another period.
  
  Grades
  
  Defining Your Grading Scale  
  
  Defining your grading scale and setting up your grading
  system only needs to be done once, all classes will use the
  same setup.  You must define a grading scale.  See "using
  letter grades" below.
    
  TGB allows you to mark a grade for a student without it
  being counted against him/her.  This is called an "X" grade. 
  An "X" grade is entered by using the letter X rather than a
  number.  Any time TGB finds an "X" grade it simply ignores
  it and it's value.  This is useful for a student who may
  take the test at another time.
  
                                    16

  Using Total Points  
  
  Enter a label (description) for each category of grades you
  need.  You must use at least one, each category will allow
  you to enter 60 grades for each student.  If you can use all
  six then you will have 360 possible grades to use.  In the
  weighted column leave all of them blank and your grades will
  be calculated using total points.   
  
                    g1 = grade 1, etc
                    Total Points = combined total possible     
                                   points 
            
              g1 + g2 + g3 + ...         
      GPA =  
               Total Points
  
  Using Weighted Grades  
  
  Enter a label (description) for each category of grades you
  need.  You must use at least one, each category will allow
  you to enter 60 grades for each student.  If you can use all 
  six then you will have 360 possible grades to use.  In the 
  weighted column enter a percent of 100 that you wish each 
  category to be valued at.  The total of category percents 
  must equal 100%.   c1= category 1, c2= category 2, etc...
  
  Each category grade is calculated by the following:
  
               Total student points
        c1 =   * 100
               Total possible value
  
  The Grade Point Average is calculated:
  
      GPA =  ( (c1 * percent) + (c2 * percent) +(...) )
  
  Letter Grades  
  
  TGB assigns a letter grade to a student by comparing his/her
  GPA against your grading scale.  Some teachers like to use
  A+, A, & A- while others prefer to simply use A, B, C, etc. 
  TGB will assign either of these styles based on the
  following information that you enter.
  
  
  
                                    17
               
       The default settings look like this:
    
                               A+       A       A-
                               0        0       91.5
  
                               B+       B       B-
                               0        0       84.5
  
                               C+       C       C-
                               0        0       77.5
  
                               D+       D       D-
                               0        0       69.5
  
                               E/F
                               F
  
  Change any or all of these to meet your scale.  If you want
  your grades reported with + and -, you must enter something
  for all of them.  Grades will then be reported as A+, A, A-,
  etc.  If you want your grades reported without the + or -
  sign then leave all of the scale set to "0" except for the
  column marked with a - sign.  This columns grades are
  defined as the least a student can make and expect to
  receive a particular grade.  Grades will be reported as A,
  B, C, D, etc.
  
  The last field allows you to enter the letter you want to
  assign for a failing grade.
  
  Entering grades  
  
  From the Class menu choose Enter Grades.  You can enter up
  to ten grades for each student at a time.  Remember the
  grade categories you used to set up your grading system? 
  You choose a grade category, the maximum value for the grade
  and then a label (a label is nothing more than a
  description) for the grade.  Try to get in the habit of
  using a label for each grade, it will make changing grades
  later a lot easier.  Repeat until you have the number of
  grades you want for this session.  Press the F10 key to
  proceed to the actual grade input form.  You will be
  positioned to enter the first score (grade) for the first
  student.  Students are listed in grade book order (this is
  the order you first entered the students in the class).  The
  grade can be from one to three digits (0..999) or you can
  type in the letter "X".  See "X Grades".  When you have
  entered the last grade for this student you will be on the
                                    18

  Process button.  This is the time to make sure the grades
  are correct, if not use the arrow keys to move the the field
  you want to edit.  When you press the Process button the
  next student will be presented.  TGB holds grades for up to
  fifty students in memory before writing to the database
  file.  If at any time (before you end or reach fifty) you
  want to quit you can and no grades will be saved.  Once you
  reach the end of the student list (or reach fifty students )
  all grades will be saved.
  
  Changing Grades  
  
  Each individual grade can be changed.  Remember the grade
  label you entered?  Now it will come in real handy.  From
  the Class menu choose Edit Grades.  You will be presented
  with a list of students, move the lightbar to the student
  whose grades you want to change and press the ENTER key. 
  Now a list of grade categories will be presented, choose the
  appropriate one.  Next you will see a list of all the grades
  for that student in the category you chose.  Beside each
  grade will be the label and the possible points.  Move the
  lightbar to the grade you want to change and press ENTER. 
  You will be presented the opportunity to change the possible
  points and the grade.  Just follow the prompts.  Of course
  you can press the ESC key to quit at any time.  Repeat until
  finished. 
  
  Dropping Grades  
  
  If you want to change a particular grade you will have to
  edit that grade manually but if you merely want to drop the
  lowest grade in a category you can.  From the Class menu
  choose Drop lowest grade.  You will be asked to choose a
  grade category.  The lowest grade in that category will be
  changed to an X grade (see X grades).  Some teachers like to
  give extra points by giving a grade and assigning the
  possible points a value of "0".  Grades with the possible
  points assigned as "0" are not changed when dropping the
  lowest grade.
  
  "X" Grades  
  
  "X" grades can be a powerful and useful tool, but remember
  that since an "X" grade is not counted it can significantly
  change a students total grade point average (GPA).
  There may be times when a student misses an exam and you
  don't want to give him/her a zero.  If you give the student
  a grade of "X" then the test is not counted against them. 
                                    19

  It's as if the test never existed, the grade is ignored
  completely.  When you are entering grades instead of a
  numerical value type in the letter X, no quotes.  This is
  the only letter accepted in the grade input form.  As with
  all grades you can go back and change the value.  An "X"
  grade is automatically given to a student when you choose
  the option "Drop lowest grade".  
  
  Deleting Records (Students)  
  
  From the "Class" main menu choose "Drop a student".  You
  will be presented with a list of students.  Move the
  lightbar to the student you want to drop and press the 
  ENTER key.  This student and all of their grades will be
  permanently erased.
  
  Reports 
  
  TGB has several example reports that you can use or
  customize to your needs.  From the File menu choose edit to
  select an existing report to change.  A list of existing
  reports will be presented, select the one you wish to work
  with and it will be positioned into the report editor. 
  Choose create to start a new report.  You will be asked to
  name this report and then it will be positioned into the
  report editor.
    
  The report editor is nothing more than a simple text editor. 
  Well, not so simple but it is easy to use.  The editor does
  have some advance features such as cut and paste which you
  access via the shift + arrow keys (mark text), cut with the
  shift + delete keys and paste with the shift + insert keys. 
  You type your report just like typing a letter.  While in
  the editor press F1 for help and press F2 for a list of
  variables.  These key variables can be placed into your
  report and will be replaced with particular information 
  about a student.  From the F2 list move the lightbar
  to the one you want and press ENTER, it will be placed into
  your report at the current cursor location.  You can also
  type these variables manually.  A variable must be in
  capital letters and enclosed with <>.  Example: <LNAME> This
  variable would be replaced with the students last name.  It
  is important to note that there are three variables that
  must be the last item on a line or the only item on the
  line.  Anything following these on a line will be ignored. 
  These three print "lists" of information.  They are:
  <SCALE>, <GRADES>, and <MEMO>.  The <MEMO> variable is a
  special one that allows you to enter information into a
                                    20

  report from the keyboard when you print the report.  Every
  time TGB finds this a screen will popup asking you to type
  in information to be printed.  A memo can be up to ten lines
  of information.
  
  Printing
  
  You must have installed your printer from the Tools menu by
  selecting Select printer before trying to print any of the
  following.
  
  From the Print menu you can print several different reports
  that are already predefined or print a report that you have
  designed.  Choose Class list to print a class roster.  You
  will be presented with a dialogue box that allows you to set
  options for printing.  Choose GPA to print a list of grade
  point averages for the students in the open class.  Again
  you will be presented a dialogue box to set printing
  options.  If you choose Student grades a list of all grades
  for each student will be printed.  Choosing Statistics shows
  the class statistics based on grade point averages and
  optionally lets you choose to print it.  Class reports lets
  you choose a report that you have designed.  You choose the
  report and then the student that you want includes in the
  report.
  
  Drawing Lines
  
  You can insert a single or double line into your report by
  pressing the keys:
  ALT+1 for a single line () and ALT+2 for a double line
  ().  Repeat until the line is the length you want.  Most
  printers will print these as lines but some may print
  "garbage", if yours does the try using the equal symbol (==)
  or the underscore (__) as lines.
  
  Variable List
  
       <DATE>     :   current system date
       <FNAME>    :   students first name
       <LNAME>    :   students last name
       <L>        :   letter grade
       <GRADES>   : * list of all grades
       <SCALE>    : * grading scale
       <GPA>      :   total grade point average
       <CLNAME>   :   class name
       <AMIN>     :   minimum grade for an "A"
       <BMIN>     :   minimum grade for a "B"
                                    21
       
       <CMIN>     :   minimum grade for a "C"
       <DMIN>     :   minimum grade for a "D"
       <MEMO>     : * information that you add "on the fly"
       <NEWPAGE>  :   form feed (ejects the printer paper)

* Note the version you have received may contain an expanded  
  list of variables to use.  Check the online help for more
  details.

  Use the <NEWPAGE> variable when you think your report is
  going to be more than one page long.  TGB prints reports as
  if they are only one page in length except when it
  encounters this command.
  
   * these must be the last or only variable on a line.
  
  Deleting Reports
  
  From the File menu choose Delete Report.  A list of
  available reports will be presented.  Move the lightbar to
  the one you wish to erase and press ENTER.
  
  Changing Colors
  
  From the Tools menu select Colors and a menu of items will
  be shown.  Choose any of these items and the color selector
  will pop up.  Use the arrow keys to move the small window to
  the color combination you want and press ENTER to set the
  colors.  As you move the window through the different
  colors, the area marked text text, etc will change to the
  colors that are in the small window.  If you are using a
  mouse then simply double click on the colors you want. 
  Repeat this for every item of the program for which you wish
  to change colors.  The area of the program you are changing
  is listed at the top of this form.  If you want to use these
  colors the next time you start TGB then you must choose Save
  Desktop from the menu.
  
  Password
  
  From the Tools menu select Password to initially set or to
  remove a password.  Once the user has set a password, it
  must be entered before anyone can run the program.  You
  password will be one single word.  You will be required to
  enter it twice before it is set.  This will verify that what
  you enter is the password you want to use.  Only someone who
  knows the password can change or remove it.  Do not forget
  your password.
  
  
  
  
                                    22

  Questions and Answers
  
  Q) Do I have to install the program on my hard drive?
  
    A) TGB will work faster from a hard drive but was designed 
       to be small enough to let you run it from a floppy      
       disk.
  
  Q) How many students can I have in a class?
    
    A) 1,200.  TGB was tested with a class of 150 students and 
       worked fine.  If you have very large classes then you   
       need a lot of disk space.  A file containing 150        
       students takes up 818,250 bytes.
  
  Q) How many grades can I give each student?
    
    A) To maximize the number of grades for each student, set  
       up your grade categories using all six possibilities.   
       Name them things like: Test, Quiz, Homework, Attitude,  
       etc.  Each category can be given sixty grades.  The     
       answer: 6 x 60 = 360 possible grades per student.
    
  Q) How many classes can I have?
    
    A) Depends on the amount of free disk space you have.      
       Add as many classes as you need.  If you are running    
       TGB from a 3 1/2 " high density floppy disk (1.44M) you 
       can keep the program files and enough classes for about 
       175 students on one disk.  If you have more students than
       this, you should make duplicates of the original disk and
       keep other classes on them.
    
  Q) How do I keep unauthorized persons from changing grades?
    
    A) Use the password feature.  If you set a password then   
       TGB will not even run unless the correct password is    
       typed in.  Do Not Forget Your Password.  This can not   
       be stressed too strongly.
  
  
  
  
  
  
  
  
  
  
  
                                    23
                                   TGB v1.20b
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