


     






Ŀ
                                                      
           R E N T   R E C E I V A B L E S            
                                                      
       CopyRight (C) 1992 - CROWN SOFTWARE, INC.      
                            5918 Bergenline Ave.      
                            West New York, N.J.       
                            07093-1397                
                            201-854-1234              




                              USER MANUAL








                           TABLE OF CONTENTS



GETTING STARTED . . . . . . . . . . . . . . . . . . . . . . . . . .  1
     SYSTEM SETUP . . . . . . . . . . . . . . . . . . . . . . . . .  1
     SYSTEM REQUIREMENTS (HARDWARE) . . . . . . . . . . . . . . . .  3
     SYSTEM USE (NETWORK) . . . . . . . . . . . . . . . . . . . . .  3
     NETWORK ERROR MESSAGES . . . . . . . . . . . . . . . . . . . .  3
     PASSWORD PROTECTION. . . . . . . . . . . . . . . . . . . . . .  4
     STARTING RENT RECEIVABLES SOFTWARE (SINGLE USER) . . . . . . .  5
     BACKING UP SYSTEM DISKETTES. . . . . . . . . . . . . . . . . .  6
     DATA BACKUP. . . . . . . . . . . . . . . . . . . . . . . . . .  6
     DATA STORAGE REQUIREMENTS. . . . . . . . . . . . . . . . . . .  6
     RECOPYING RENT RECEIVABLE FILES. . . . . . . . . . . . . . . .  7

MAIN MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  9

DATA ENTRY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
     TENANT INFORMATION . . . . . . . . . . . . . . . . . . . . . . 13
     UNIT INFORMATION . . . . . . . . . . . . . . . . . . . . . . . 25
     VENDOR INFORMATION . . . . . . . . . . . . . . . . . . . . . . 27
     MODIFY RENT CODES. . . . . . . . . . . . . . . . . . . . . . . 28
     MODIFY LATE LETTERS. . . . . . . . . . . . . . . . . . . . . . 30
     MODIFY LEASE AGREEMENT . . . . . . . . . . . . . . . . . . . . 31
     MODIFY EXPENSE CATEGORIES. . . . . . . . . . . . . . . . . . . 35

POST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
     AUTOMATIC POST . . . . . . . . . . . . . . . . . . . . . . . . 37
     MANUAL POST. . . . . . . . . . . . . . . . . . . . . . . . . . 38
     BACK OUT POSTED RENTS. . . . . . . . . . . . . . . . . . . . . 39

REC/PAY (RECEIVABLES/PAYABLES). . . . . . . . . . . . . . . . . . . 41
     RECEIVABLES. . . . . . . . . . . . . . . . . . . . . . . . . . 41
     PAYABLES . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

BROWSE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
     TENANT INFORMATION . . . . . . . . . . . . . . . . . . . . . . 55
     UNIT INFORMATION . . . . . . . . . . . . . . . . . . . . . . . 62
     RECEIVABLES HISTORY. . . . . . . . . . . . . . . . . . . . . . 62
     PAYABLES HISTORY . . . . . . . . . . . . . . . . . . . . . . . 62
     CURRENT PAYMENT INFORMATION. . . . . . . . . . . . . . . . . . 63
     CURRENT POST INFORMATION . . . . . . . . . . . . . . . . . . . 63
     SETUP INFORMATION. . . . . . . . . . . . . . . . . . . . . . . 63
     CATEGORY INFORMATION . . . . . . . . . . . . . . . . . . . . . 64
     VENDOR INFORMATION . . . . . . . . . . . . . . . . . . . . . . 64

UTILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
     REINDEX TENANT/UNIT DATA . . . . . . . . . . . . . . . . . . . 65
     REINDEX HISTORY DATA . . . . . . . . . . . . . . . . . . . . . 65
     CHANGE SYSTEM DEFAULTS . . . . . . . . . . . . . . . . . . . . 65
     MORTGAGE CALCULATOR. . . . . . . . . . . . . . . . . . . . . . 69

REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
     TENANT REPORTS . . . . . . . . . . . . . . . . . . . . . . . . 71
     UNIT REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . 78
     RECEIVABLE REPORTS . . . . . . . . . . . . . . . . . . . . . . 80
     PAYABLE REPORTS. . . . . . . . . . . . . . . . . . . . . . . . 87
     VENDOR REPORTS . . . . . . . . . . . . . . . . . . . . . . . . 89

OTHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
     SELECT PREDEFINED COLORS . . . . . . . . . . . . . . . . . . . 91
     QUICK CARD DISPLAY . . . . . . . . . . . . . . . . . . . . . . 92
     CALENDAR . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
     DISPLAY DATE & TIME. . . . . . . . . . . . . . . . . . . . . . 93

EXIT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97



                            GETTING STARTED


SYSTEM SETUP

     This documentation describes the RENT RECEIVABLES SOFTWARE,
including basic features you need to know to make the program operate
at its full potential. 

     This software will operate on both stand alone workstations and
when several workstations are networked to access the data files
stored on a file server.

     The RENT RECEIVABLES SOFTWARE is a basic accounting system. 
Therefore, you must run updates to post information from one file to
another, and to establish due dates, over due dates, etc.

     Timing of these updates is critical.  It is best to run certain
options that move information from one file to another on an
established monthly schedule.  These options include the AUTOMATIC
POST and MANUAL POST options of the POST mini menu and MOVE TO HISTORY
FILE selection of the RECEIVABLES option of the REC/PAY
(RECEIVABLES/PAYABLES) mini menu. 

     There are seven basic files in the RENT RECEIVABLES SOFTWARE. 
These are:

     TENANT file.
     UNIT file.
     RENT SETUP file.
     POST file.
     PAID file.
     HISTORY file.
     VENDOR file.

     The TENANT file contains tenant information such as the tenant's
address, phone, how much rent they owe on a monthly basis, and what
rent items make up the total rent.  You can add, change, or delete
TENANT file information at any time.

     The UNIT file contains unit information such as the unit's
building and unit number, occupancy status, etc.  You can add, change,
or delete UNIT file information at any time.

     The RENT SETUP file contains rent receivable item description
information for each tenant.  To move this information from the RENT
SETUP file to the POST file, run the AUTOMATIC POST or MANUAL POST
options of the POST mini menu.


     The POST file contains rent receivable information.  To move
certain information, such as the due date for tenants' rent, the rent
items due for each tenant, etc. from the TENANT file to the POST file,
run the AUTOMATIC POST or MANUAL POST options of the POST mini menu.

     Then, based on the information moved from the TENANT and RENT
SETUP files, as rent payments are recorded (or marked as
uncollectible) the rent receivable information moves to the PAID file. 

     The HISTORY file contains a rent history for each tenant.  Run
the MOVE TO HISTORY FILE selection of the RECEIVABLES option of the
REC/PAY (RECEIVABLES/PAYABLES) mini menu to move rent items marked as
paid or uncollectible from the PAID file to the HISTORY file. 
Although information in the HISTORY file is intended to be
"permanent," information in the HISTORY field can be changed via the
RECEIVABLES HISTORY option of the BROWSE mini menu. 

     The VENDOR file contains information about the vendors recorded
in the system.  Vendor information is used to produce payables via the
PAYABLES option of the REC/PAY mini menu.


SET UP SYSTEM

     Set up the following information in the RENT RECEIVABLES SOFTWARE
first.  After establishing this information, you are ready to add
tenant information, record rent payments, print reports, etc. 

     Use the ADD NEW UNIT INFORMATION selection of the UNIT
INFORMATION option of the DATA ENTRY mini menu to record each rental
unit in the system.

     Use the MODIFY RENT CODES option of the DATA ENTRY mini menu to
establish rent item codes.  Use these rent codes to identify a
tenant's monthly rent billing.

     Use the ADD NEW TENANT INFORMATION or CHANGE OR DELETE TENANT
INFORMATION selection of the TENANT INFORMATION option of the DATA
ENTRY mini menu to establish the exact rent item(s) for which specific
tenant's are responsible each month. 

     Use the MODIFY LATE LETTERS option of the DATA ENTRY mini menu to
modify the content of FIRST, SECOND, and THIRD LATE LETTERS.

     Use the CHANGE PROGRAM DEFAULTS option of the UTILITIES mini menu
to establish the intervals (number of overdue days) that the FIRST,
SECOND, and THIRD LATE LETTERS will be printed.  




SYSTEM REQUIREMENTS (HARDWARE)

     The RENT RECEIVABLES SOFTWARE requires the following hardware:

     IBM-PC or Compatible computer.
     DOS version 2.0 or higher.  DOS 5.0 Recommended.
     At least 640K of RAM for the program and data files. 
     At least 2MB of disk storage space for installation of the
          PROGRAM, DATA, and TEXT files.
     Available space on the hard disk will determine data storage
     limits. 
     Color or mono-chrome monitor.

SYSTEM USE (NETWORK)

     The only requirement for use of this application with a Local
Area Network (LAN) is the LAN's adherence to DOS 3.1 or greater
function calls.

     This application uses DOS calls exclusively for all network
related operations, making it compatible with most LANs.

     Some networks allow applications to run on the server.  Running
this application on the server is not recommended for performance
reasons.  However, it is recommended that the data files be located on
the server where access rights can be provided to those user's
requiring access to this data.


NETWORK ERROR MESSAGES

     The following error messages appear only when this software has
been installed on a network with the data files located on a central
file server.  Because of this arrangement, two or more people may
attempt to use features of the software that are incompatible with
each other at the same time.  

     In order to prevent errors, during certain processes, the system
"locks", or makes in accessible, records in use by other users.  In
most cases the lock is released in a few seconds and you can continue
with your work.

     The following error message typically appears when you attempt to
add, change, delete, browse, or print a record in a file that another
user is performing one of the following processes on: 

     Reindexing
     Printing a report 
     Posting rents
     Backing out posted rents
     Moving rent items to the HISTORY file. 

     Since the data in a file cannot change while a file is undergoing
one of the above processes, the system locks the affected files and
records in those files so that errors do not occur in the database.  

        Ŀ
         This Record and/or File is locked by another user! 
                        Please try again.                   
        

     When you receive this error message, wait a few moments and
attempt your process again.  You will be allowed to continue with your
process as soon as the other user has finished performing their
process on the locked files. 

     The following error message appears when you attempt to add a new
record to the datafiles on the file server at the same time someone
else is also attempting to add a record.

             Ŀ
              Could not add a new record at this time!  
                        Please try again.               
             

     When you receive this error message, attempt to save the record
again.  Typically, only a few seconds are required to add a record, so
by the time you try again, the other user will have saved their record
and you will be allowed to save your record.


PASSWORD PROTECTION

     When you activate this software, you are asked for a PASSWORD at
the CROWN DATA SOFTWARE banner screen.  In addition to preventing
unauthorized users from using this software, password protection
provides two levels of security for authorized users.  

     The first level of password protection is the UPDATE level. 
Users authorized at the UPDATE level can utilize all portions of this
software.  In short, users authorized at the UPDATE level can use all
menus in the system to add, modify, delete, print, browse, post and
back out rents, and reindex any and all records.  Users responsible
for data entry, system administration, and management activities are
typically provided UPDATE level passwords.

     The second level of password protection is the BROWSE level. 
Users authorized at the BROWSE level can only view or print records
from certain sections of this software.  Browse users cannot add,
modify, delete, or reindex records within the system.  Users
responsible for answering questions about the information on the
system, say telephone operators or receptionists, who do not update
the data in the system, are typically provided with BROWSE level
passwords.  These users can still view and print certain information,
but cannot alter it in any way. 

     If an incorrect UPDATE or BROWSE password is supplied at the
CROWN SOFTWARE, INC. banner screen, the following error message
appears:
               Ŀ
                You do not have privileges for this  
                       Program and/or Option!        
                                                     
                Please see your System Administrator 
                       for more information.         
                                                     
                Press a key...                       
               

     This error message also appears whenever a user who has entered
the system using the BROWSE password attempts to use a portion of the
software for which they do not have privileges.

     When this software is installed, the passwords are set at the
following: 

     Update Password: QUALITY 
     Browse Password: BROWSE 

     We highly recommend that following installation the system
administrator, or other responsible party, change these passwords, and
issue the appropriate UPDATE or BROWSE password to the proper users so
that access within the system is controlled.

     For information about how to change passwords, see the CHANGE
PROGRAM DEFAULTS entry in the OTHER section of this documentation. 

PASSWORD HOT KEY

     The system allows users to change the password from anywhere
within the program.  To perform this function press [F9].  The system
displays the password screen, where you can supply the browse or
update password and reset your privilege level.  The new privilege
level remains in effect until you exit the system or reset the
password.  


STARTING RENT RECEIVABLES SOFTWARE (SINGLE USER)

     To bring up the RENT RECEIVABLE SOFTWARE, log into the RENT
RECEIVABLE SOFTWARE subdirectory, and at the C:\> prompt, type
"RENTAL."  Press [Enter], and the system displays the RENT RECEIVABLE
SOFTWARE banner screen.


BACKING UP SYSTEM DISKETTES 

     Before installing the RENT RECEIVABLES SOFTWARE, please make
copies of the enclosed diskette(s).  See your DOS manual for
instructions about using the COPY command on your PC.  


DATA BACKUP

     Include the data stored by the RENT RECEIVABLES SOFTWARE in your
normal back-up routine by including all files in the RENT RECEIVABLES
subdirectory with file extensions of .DBF and .NTX.


DATA STORAGE REQUIREMENTS

     The basic unit of information in the RENT RECEIVABLES SOFTWARE is
a record.  The storage requirements of the system will depend on the
number of records stored in the system, and the size of each record.

     A typical TENANT record (including related family member and
asset information) is about 374 bytes.  A typical UNIT record is about
139 bytes.  The typical HISTORY file record is about 111 bytes.  To
estimate data storage requirements, multiply the size of a typical
TENANT, UNIT, and HISTORY record by 1.5.  Multiply these products by
the number of tenant, unit, and history records you expect to store in
the RENT RECEIVABLES SOFTWARE.

     For example, if you plan to have 200 tenants in your system,
figure the basic data storage requirements for tenant information by
using this formula:

200 (tenant records) X 1.5 X 374 (size of record) =  112,200 bytes
(112K, or .112Mb).  
 
     Likewise, if you expect to have 200 units in the system, the
formula for unit data storage requirements will be: 

200 (unit records) X 1.5 X 139 (size of record) = 31,700 bytes (31.7K,
or .031Mb). 

     Finally, if you expect to have 5,000 history files (approximately
one year's worth) in the system, the formula for unit data storage
requirements will be: 

5,000 (history records) X 1.5 X 111 (size of record) = 832,500 bytes
(832K, or .832Mb).
 
     Total storage requirements for the system will be the sum of
expected tenant, unit, and history data storage, which is: 112,200 +
31,700 + 832,500 = 976,400 bytes (976K or .976Mb). 


RECOPYING RENT RECEIVABLE FILES

     The RENT RECEIVABLES SOFTWARE data files are in the RENT
RECEIVABLES subdirectory of your PC.  Data files have the file
extensions:

     .DBF 
     .NTX  

     CROWN SOFTWARE, INC., cannot, and will not, be responsible for
data lost due to copying the original RENT RECEIVABLES SOFTWARE
distribution disk(s) into the RENT RECEIVABLES subdirectory if you
have not saved your data files.  

     If you do need to copy the original RENT RECEIVABLES SOFTWARE
diskette(s) into the RENT RECEIVABLES subdirectory, make sure to
BACKUP the data files, copy the original RENT RECEIVABLES diskette(s)
to their intended location, then copy the data files to the same
location.

     (See the COPY, BACK UP, and RESTORE commands in your DOS manual
for more information about using these commands.)


NOTES:


                               MAIN MENU


     Shown below is the main menu of the RENT RECEIVABLES SOFTWARE. 
This menu appears when you supply your password on the RENT
RECEIVABLES SOFTWARE banner screen.

     Use the [Right Arrow] and [Left Arrow] keys to highlight the
major software selections in the top box.  As you move from selection
to selection, the system automatically displays that selection's mini
menu.  Each mini menu displays the options available for that section
of the RENT RECEIVABLES SOFTWARE.

     To select an option on the displayed mini menu, use the [Down
Arrow] or [Up Arrow] key to highlight the option you want to perform. 
Highlight the desired selection, press [Enter], and the system
performs that selection.  


Ŀ
   DataEntry   Post   Rec/Pay   Browse  Utilities  Reports   Other   Exit     
Ŀĳ
Tenant Information       
Unit Information         
Vendor Information       
Modify Rent Codes        
Modify Late Letters      
Modify Lease Agreement   
Modify Expense Categories
ٱ










ĳ
                        R E N T  R E C E I V A B L E S                        
 C R O W N  S O F T W A R E, I N C.                             June 19, 1992 



DATA ENTRY

     Use the DATA ENTRY option of the main menu to add, change, or
delete tenant information (including moving a tenant into or out of a
unit, setting up the rent due for the tenant, and printing a rent
contract for the tenant); to add, change, or delete building (unit)
information; to add, change, or delete vendor information; to modify
rent codes; to modify late letters; to modify lease agreements; and to
modify expense categories.



POST

     Use the POST option of the main menu to post rents (move month
end rent information from the TENANT file to the POST file) or back
out posted rents (remove rent information posted to the POST file).

 
REC/PAY

     Use the REC/PAY (RECEIVABLES/PAYABLES) option of the main menu to
perform the following receivable tasks: record a tenant's rent
payment; modify a tenant's rent payment; print a rent receipt for a
tenant; mark a tenant's rent payment as uncollectible; and move tenant
rent receipt information to the HISTORY file.  This option is also
used to record or modify a payable. 


BROWSE

     Use the BROWSE option of the main menu to review (browse) and
make changes to the following files: TENANT information; UNIT
information; RECEIVABLES HISTORY information; PAYABLES HISTORY
information; CURRENT PAYMENT information; CURRENT POST information;
RENT SETUP information; CATEGORY information; and VENDOR information. 



Utilities

     Use the UTILITIES option of the main menu to update and reindex
TENANT and UNIT information files with recently added, changed, or
deleted tenant and unit information.  Use the UTILITIES option to
change the values for system defaults.


REPORTS

     Use the REPORTS option of the main menu to produce TENANT
reports, UNIT reports, RECEIVABLE reports; PAYABLE reports; and VENDOR
report.  


OTHER

     Use the OTHER option of the main menu to change the system
defaults, change the screen colors, view a description of how to
report problems suffered while operating this software, use the
MORTGAGE CALCULATOR, display the QUICK CARD, use the CALENDAR, display
the current DATE AND TIME, and RESET THE SYSTEM LOCKS.


EXIT

     Use the EXIT option of the main menu to exit the system.  The
system will update all files upon exit.




NOTES:



                                DATA ENTRY


     The DATA ENTRY option of the RENT RECEIVABLES main menu allows you to
perform the following tasks: 

     Add, change, or delete information about tenants in the
          system.
     Record a tenant as moving in or out of a unit.
     Set up rent billing information for a tenant.
     Print a rental contract for a tenant.
     Add, change, or delete building and unit information in the system.
     Add, change, or delete information about vendors in the system. 
     Add, change, or delete the rent codes used in the RENT SETUP file to
          establish tenant rent billing information.
     Change the FIRST, SECOND, and THIRD LATE LETTERS printed by the
          system.
     Change the lease agreements recorded in and printed by the system.
     Add, modify, or delete the expense categories used by the system.

     As a general rule you should reindex the tenant and unit information
by running the REINDEX TENANT/UNIT option of the UTILITIES mini menu at the
completion of each tenant or unit data entry session to ensure that the
information in the system is current.


TENANT INFORMATION

     Before using this option to add tenants to the system, make sure you
have performed the following tasks:  

     Set up or change the system defaults via the CHANGE SYSTEM DEFAULTS
option of the UTILITIES menu.

     Set up unit information via the ADD NEW UNIT INFORMATION selection of
the UNIT INFORMATION option of the DATA ENTRY mini menu.  A tenant cannot
be moved into or out of a unit that does not exist in the system.

     Set up rent codes via the MODIFY RENT CODES option of the DATA ENTRY
mini menu.  Rent codes are used to identify the specific rent items making
up a tenant's monthly rent. 

     Modify the text content of the lease agreements via the MODIFY LEASE
AGREEMENT option of the DATA ENTRY mini menu.  

     Modify the text content of the late letters via the MODIFY LATE
LETTERS option of the DATA ENTRY mini menu.  
 
     If you have not set up these basic system defaults, it is advisable to
do so before adding tenant information to the system.

     When you highlight the TENANT INFORMATION option of the DATA ENTRY
mini menu and press [Enter] the system displays this selection box: 

                   [ Tenant Information ]Ŀ
                  Add New Tenant Information          
                  Change or Delete Tenant Information 
                  MovIn or MoveOut Tenant             
                  


ADD NEW TENANT INFORMATION

     The ADD NEW TENANT INFORMATION option of the TENANT INFORMATION
selection box allows you to perform the following tenant related tasks:

     Supply tenant information.
     Move a tenant into or out of a unit. 
     Set up rent billing information for a tenant. 
     Print a rental contract for a tenant. 

     Highlight the ADD NEW TENANT INFORMATION option of the TENANT
INFORMATION selection box and press [Enter].  The system displays the
TENANT INFORMATION FORM, through which basic tenant information is added to
the system.  The system considers the supplied tenant as the head of the
household.  The tenant's social security number is the key tenant
identifier throughout the system.  On many screens in the system, typing a
tenant's social security number, retrieves some or all of the information
typed on the TENANT INFORMATION FORM.

     This basic information recorded for each tenant includes: social
security number, name, building and unit number, home phone number, number
of family members, occupation, work phone number, move in date, beginning
and ending lease dates, deposit amounts, total amount of deposits, and
additional comments about the tenant.

     To change information for an existing tenant (already in the
database), use the CHANGE OR DELETE TENANT INFORMATION option of the TENANT
INFORMATION selection box.

     The fields on the TENANT INFORMATION FORM screen are fairly self-
explanatory, but keep the following ideas in mind. 


SOCIAL SECURITY NUMBER

     The social security number of each tenant (Head of Household) is the
unique identifier for a family unit.  Therefore, you must type the tenant's
social security number in the first field of the screen before recording
additional information about the tenant.  If you supply a tenant social
security number that has already been recorded in the system, the system
displays the following error message.




Ŀ
This Social Security No. already exists. 
                   OK                    


     Press any key to clear the error message.  Check your records to make
sure you supplied the correct social security number.

     To return to the TENANT INFORMATION menu without supplying a social
security number, press [Enter].  

DATES

     Type dates into the system using the format MM/DD/YY.  MM is the
month, DD is the day, and YY is the year.  


DOLLARS

     Type dollar figures into the system using the format DDDDDD.CC, where
DDDDDD are dollars and CC are cents.  Do not type commas (,) or other
punctuation marks, to separate thousands and millions, as the system
interprets these as the decimal dividing dollars and cents.

     Do type: DDDDDD.CC
     Do not type: DD,DDD.CC 


TIME

     Type times into the system using military time, that is using a 24
hour day.  For example, 6:00 a.m. equals 6:00 hours, 1:00 p.m. equals 13:00
hours, and 6:00 p.m. equals 18:00 hours.   


QUICK EXIT BOX

     To leave any screen in the system without saving the information on
that screen, use the QUICK EXIT BOX.  To perform a QUICK EXIT, press [Esc]. 
The system displays this box: 

               Ŀ
                Your data will not be saved.  Still exit? 
                           YES      NO                    
               

YES

     Highlight YES and press [Enter] to exit without saving the information
on the screen.

NO

     Highlight NO and press [Enter] to return to the current screen and
continue adding or changing information.

FINISHED BOX

     When you have finished typing data on the TENANT INFORMATION FORM and
press [Enter] in the last field of the screen, or [Ctrl/W] in any field of
the screen, the system displays the FINISHED BOX:

                  Ŀ
                   Are you finished with this screen?  
                               YES    NO               
                  

YES

     Highlight YES and press [Enter] to display the MOVE TENANT INTO UNIT
box (described below).  In other parts of the system choosing YES in this
box takes you to the next logical step of the program.

NO

     Highlight NO and press [Enter] to return to the first field of the
screen.  From the first field move to the field where you want to add or
change information on the screen.


 
MOVE TENANT INTO A UNIT

     When you highlight YES and press [Enter] in the FINISHED BOX the
system displays the following box:

Ŀ
 Move this Tenant into a Unit? 
           YES  NO             


YES

     Highlight YES and press [Enter] to display the MOVE TENANT INTO A UNIT
screen (described below). 

NO

     Highlight NO and press [Enter] to skip moving the tenant into a unit
and display the TENANT RENT SET UP FORM (described below).


TENANT MOVE-IN INFORMATION FORM

     When you highlight YES and press [Enter] in the MOVE THIS TENANT INTO
A UNIT box, the system displays the TENANT MOVE-IN box on the bottom
portion of the TENANT INFORMATION FORM.  

     Remember, you should only move tenants into units recorded in the
system via the ADD NEW UNIT INFORMATION option of the UNIT INFORMATION
selection of the DATA ENTRY mini menu.  If this task has not been
completed, return to the DATA ENTRY mini menu and add the desired unit(s)
to the system.

     Use the TENANT MOVE-IN INFORMATION FORM in the bottom half of this
screen to record the following information for this tenant: move in date,
lease date (from), lease date (to), security deposit, pet deposit, key
deposit, other deposit, building and unit identifiers, and move in
comments.  The TOTAL DEPOSIT field displays the sum of the dollar amounts
typed in the deposit fields.

     The TENANT MOVE-IN INFORMATION FORM uses the same data entry rules
that apply in the ADD NEW TENANT INFORMATION FORM.  If you need help with
data entry procedures, see the ADD NEW TENANT INFORMATION section of this
documentation.

     When you supply information in the last field of the TENANT MOVE-IN
INFORMATION FORM and press [Enter] the system displays a box indicating
that the tenant has been moved in.  Press any key to display the TENANT
RENT SETUP FORM.


TENANT RENT SETUP FORM

     When you exit the TENANT MOVE-IN INFORMATION FORM the system displays
the TENANT RENT SETUP FORM.  The TENANT RENT SETUP FORM allows you to add
rent item billing details for a tenant.  Rent items establish a tenant's
total monthly rent. 

     Before using this option, you must set up the rent codes for rent
items via the MODIFY RENT CODES option of the DATA ENTRY mini menu.  If you
have not setup rent codes, do so now.

     The rent items set up for each tenant via the TENANT RENT SETUP option
move to the POST file when the AUTOMATIC POST or MANUAL POST option of the
POST mini menu is run.  While running either of these options, you setup a
due date for tenants' rent items.  These rent items, and the due date,
appear on the RECORD RECEIVABLE selection (where you record rent payments)
of the RECEIVABLES option of the REC/PAY mini menu.

     The top half of the form displays the following information about the
tenant: social security number, name, home phone, number of family members,
occupation, work phone, building and unit number.

     Below is an example of the bottom half of the of the TENANT RENT SETUP
FORM: 











              Ŀ
               Rent Code   Description            Charge  
                                                          
               001        RENT                   320.00 
               005        GARBAGE PICKUP          15.00 
               004        DEPOSIT                 55.00 
               003        PET CHARGE              15.00 
               099        MISCELLANEOUS           22.00 
                                                          
               (Q)uit   (E)dit   (A)dd                    
              


(A)dd

     To add a charge to a tenant's rent billing, press [A].  The system
displays a window showing a list of all the RENT CODE, DESCRIPTION, and
CHARGE information set up in the MODIFY RENT CODES screen.  Highlight the
RENT CODE you want to add to this tenant's rent billing and press [Enter]. 
The system returns to the TENANT RENT SETUP FORM, displaying the added RENT
CODE along with the existing RENT CODES on the bottom third of the screen. 
Add or edit additional billing items, or exit the screen.


(E)dit

     To change or delete the charge information for a specific item on a
tenant's rent billing, highlight the item you want to change or deleted and
press [E].  The system displays the RENT CHARGE SETUP FORM shown below: 

Ŀ
                    RENT CHARGE SETUP FORM                     
                                                               
Rent Code [   ] Description [               ] Charge [   0.00] 
                   Category [          ]                       


     The system also displays the CHANGE OR DELETE BOX.  The CHANGE TENANT
INFORMATION section of this documentation describes the CHANGE OR DELETE
BOX.

     Choosing CHANGE in the CHANGE OR DELETE BOX moves your cursor to the
CHARGE field of the RENT CHARGE SETUP FORM.  This option changes only the
CHARGE amount of the CATEGORY.  The change in charge amount affects only
this tenant.  For example, if you change the CHARGE for the RENT CODE 001
(RENT) from $100.00 to $200.00, only this tenant will have a RENT charge of
$200.00.  Other tenants are not affected. 

     If the RENT CODE or DESCRIPTION are wrong, use the MODIFY RENT CODES
option of the DATA ENTRY mini menu to make changes for the entire system.





(Q)uit

     To exit the TENANT RENT SETUP FORM, press [Q].  The system displays
the QUIT BOX.  Make your decision about leaving this screen.  The TENANT
INFORMATION section of the BROWSE mini menu of this documentation describes
the QUIT BOX. 

     To exit the TENANT RENT SETUP FORM using the QUICK EXIT BOX press
[Esc].  Your data will not be saved.  The ADD NEW TENANT INFORMATION
section of this documentation describes the QUICK EXIT BOX.

     When you type [Q] or [Esc] and press [Enter] in the TENANT RENT SET UP
screen, the system will: 1) display a unit and building warning, or 2)
display the PRINT RENTAL CONTRACT box. 

     If you used the TENANT MOVE-IN INFORMATION FORM to move a tenant into
a unit or building that has not been entered into the system the following
warning appears:  

Ŀ
                   Warning!                    
 The Unit and Building entered does not exist. 
 Press a key...                                


     Since the unit and building are not valid for the system you should
enter the unit and building information via the UNIT INFORMATION option of
the DATA ENTRY mini menu as soon as possible.   


PRINT RENTAL CONTRACT

     The next box to be displayed is the PRINT RENTAL CONTRACT box:

Ŀ
Print Rental Contract? 
       YES  NO         


YES

     Make sure your printer is on-line and loaded with paper, then
highlight YES and press [Enter] to print a rental contract for this tenant. 
  

NO

     Highlight NO and press [Enter] to display the EXIT BOX (described
below).






PRINT RENTAL CONTRACT

     The PRINT RENTAL CONTRACT option of the ADD NEW TENANT INFORMATION
FORM allows you print one of the three rental contracts stored in the
system for this tenant.  The system displays the following box: 

                        [ Lease Agreement ]Ŀ
                        Rental Lease Agreement #1
                        Rental Lease Agreement #2
                        Rental Lease Agreement #3
                        

     Highlight the version of your lease agreement you want to print for
the identified tenant and press [Enter].  The system displays the following
box:
            Ŀ
                Enter Monthly Payment Amount [       ]      
            

     Supply the monthly payment to be made by the identified tenant.  After
supplying the amount, press [Enter] and the system displays the following
box:

                 Ŀ
                  Continue with Rental Contract Print? 
                              YES   NO                 
                 

YES

     Sends the report to the printer.

NO

     Displays the EXIT BOX without producing the report.


EXIT BOX

     When you highlight "YES" in the FINISHED BOX and press [Enter], the
EXIT BOX appears: 


                        Ŀ
                        Save and Continue       
                        Save and Exit           
                        Do not Save and Continue
                        Do not Save and Exit    
                        

SAVE AND CONTINUE

     Highlight the SAVE AND CONTINUE prompt if you want to SAVE the
information you just typed on this screen and CONTINUE entering records of
this type.

SAVE AND EXIT

     Highlight the SAVE AND EXIT prompt if you want to SAVE the information
you just typed on these screens and want to EXIT to the mini menu.

DO NOT SAVE AND CONTINUE

     Highlight the DO NOT SAVE AND CONTINUE option if you DO NOT want to
save the information you typed on these screens, but you do want to
CONTINUE entering records of this type.

DO NOT SAVE AND EXIT

     Highlight the DO NOT SAVE AND EXIT option if you DO NOT want to save
the information you just typed on these screens and want to return to the
mini menu.


CHANGE OR DELETE TENANT INFORMATION

     The TENANT INFORMATION FORM available through the CHANGE OR DELETE
TENANT INFORMATION option is the same as the one in the ADD NEW TENANT
INFORMATION option, except that you cannot move a tenant into or out of a
unit or print a rental contract for the tenant.  However, you can use this
option to change details already recorded about a tenant in the tenant
database.  For example, use this option to record a new telephone number, a
change in occupation, a change in the number of family members, change the
rent billing information, print a rental agreement, etc. 

     You can also use the CHANGE OR DELETE TENANT INFORMATION option to
remove a tenant entirely from the tenant database.  Remember, however, that
a tenant deleted from the tenant database no longer appears on printed
reports, or when you browse the tenant database.

     When you highlight the CHANGE OR DELETE TENANT INFORMATION option in
the TENANT INFORMATION selection box and press [Enter], this prompt
appears:

                     Ŀ
                       Enter Soc-Sec-No. to Edit.  
                                 -  -              
                     

     Type the social security number of the tenant for which you want to
change or delete information. (If you do not know the tenant's social
security number, press [F1] to display an alphabetized list of all tenants
in the system).

     To return to the TENANT INFORMATION menu without supplying a social
security number, press [Enter].

     After typing the tenant's social security number and pressing [Enter]
the system displays the TENANT INFORMATION FORM, along with the CHANGE OR
DELETE BOX.  


CHANGE OR DELETE BOX

                    Ŀ
                     Change or delete this record?  
                            CHANGE  DELETE          
                    

CHANGE

     Highlight CHANGE and press [Enter] to change details about the
selected tenant.  The system moves your cursor to the SOC-SEC-NO. field of
the TENANT INFORMATION FORM.  From this field move to the field(s) you want
to change.

DELETE

     Highlight DELETE if you want to delete this tenant from the system. 
Press [Enter], and the system displays the prompt: 
                                                     
             Ŀ
              Are you sure you want to delete this record? 
                               YES    NO                   
             

YES

     Highlight YES and press [Enter] to delete this tenant from the tenant
database.  Remember that tenants deleted from the tenant database no longer
appear on printed reports, or when you browse the tenant database.

NO

     Highlight NO and press [Enter] if you do not want to delete this
tenant from the tenant database.  The system returns you to the ENTER SOC-
SEC-NO TO EDIT prompt. 

CHANGING DATA IN A FIELD

     To change tenant information in a field, highlight the field to be
changed and type the new information.  The same data entry rules apply in
this option as in the ADD NEW TENANT INFORMATION option.  If you need help
with data entry procedures, see the ADD NEW TENANT INFORMATION section of
this documentation. 

     Keep the following ideas in mind when you enter a field to change
information:

     Pressing the [Insert] key switches the INSERT and TYPEOVER modes on
and off.  INSERT mode adds typed characters to the field at the cursor
location.  In TYPEOVER mode, typed characters replace those in the field at
the cursor location.

     If the first letter you type in a field is different from the first
letter of the existing information, the system will clear the field and
insert what you are typing.

     In a field, use the [Right Arrow] or [Left Arrow] keys to move to the
character(s) you want to change.  Type the new character(s) and the system
writes over or adds to the existing characters (depending on whether
[Insert] is on or off).

     When changing information in a field, make sure the field contains
only the information you want recorded.  The system records the information
displayed on the screen: nothing more, nothing less.

     Exiting the TENANT INFORMATION FORM in the CHANGE OR DELETE TENANT
INFORMATION option follows the same procedure as exiting the TENANT
INFORMATION FORM in the ADD NEW TENANT INFORMATION option.  If you need
help with either of these procedures, see the ADD NEW TENANT INFORMATION
section of this documentation.


MOVE-IN OR MOVE-OUT TENANT

     Use the MOVE-IN OR MOVE-OUT TENANT option of the TENANT INFORMATION
option box to do the following: 

     Move a tenant that was not moved into a unit via the ADD NEW TENANT
          INFORMATION screen into a unit.
     Move a tenant already in a unit out of the unit.

     Remember, only tenant's recorded via the ADD NEW TENANT INFORMATION
option of the TENANT INFORMATION selection box can move into or out of a
rental unit.  Likewise, tenant's can only move into or out of units
recorded in the system via the ADD NEW UNIT INFORMATION option of the UNIT
INFORMATION selection box.  If neither of these tasks have been completed,
return to those sections of the DATA ENTRY mini menu and perform them.

     Highlight the option you want to perform and press [Enter].


TENANT MOVE-IN INFORMATION FORM

     When you highlight the MOVE-IN TENANT selection of the MOVE-IN OR
MOVE-OUT TENANT option of the TENANT INFORMATION selection box the 
following prompt appears: 

                 Ŀ
                   Enter Person's Soc-Sec-No. to Edit.  
                                  -  -                  
                 

     Type the social security number of the tenant you want to move into a
rental unit.  (If you do not know the tenant's social security number,
press [F1] to display a list of all tenants in the system).

     To return to the TENANT INFORMATION menu without supplying a social
security number, press [Enter].

     After typing the tenant's social security number, the system displays
the TENANT MOVE-IN INFORMATION FORM. 

     The top half of this form displays information about this tenant:
social security number, name, home phone, number of family members,
occupation, work phone, and tenant comments.  

     Use the bottom half of this screen to record move in information for
this tenant: move in date, lease date (from), lease date (to), security
deposit, other deposit, building and unit identifiers, and move in
comments.

     The TENANT MOVE-IN INFORMATION FORM uses the same data entry rules
that apply in the ADD NEW TENANT INFORMATION option.  If you need help with
data entry procedures, see the ADD NEW TENANT INFORMATION section of this
documentation.

     Type only valid rental unit building and unit identifiers in the
BUILDING NO. and UNIT NO. fields.  Valid rental unit building and unit
identifiers are those already in the unit database.  

     The TOTAL DEPOSIT field displays the sum of the dollar amounts typed
in the SECURITY DEPOSIT and OTHER DEPOSIT fields.

     When you press [Ctrl/W] or press [Enter] in the last field on the
screen, the system displays the EXIT BOX.  After making a selection in the
EXIT BOX, the system asks if you want to print a rental contract for the
tenant.  If you need help with these procedures, see the ADD NEW TENANT
INFORMATION section of this documentation.

TENANT MOVE-OUT INFORMATION FORM

     When you highlight the MOVE-OUT TENANT selection of the MOVE-IN OR
MOVE-OUT TENANT selection box, the following prompt appears: 

                 Ŀ
                   Enter Person's Soc-Sec-No. to Edit.  
                                  -  -                  
                 

     Type the social security number of the tenant you want to move out of
a rental unit.  (If you do not know the tenant's social security number,
press [F1] to display a list of all tenants in the system).

     To return to the TENANT INFORMATION menu without supplying a social
security number, press [Enter].

     After typing the tenant's social security number, the system displays
the TENANT MOVE-OUT INFORMATION FORM. 

     The top third of this form displays information about this tenant:
social security number, name, home phone, number of family members,
occupation, work phone, and tenant comments.

     The middle third displays information recorded on the TENANT MOVE-IN
FORM at the time the tenant moved into this rental unit: move in date,
lease date (from), lease date (to), security deposit, other deposit, total
deposit, building and unit identifiers, and move in comments.

     Use the bottom third of the screen to record move-out information for
this tenant:  move out date, move out comment, damages comment, damage
charges, and deposit returned. 

     The TENANT MOVE-OUT INFORMATION FORM uses the same data entry rules
that apply in the ADD NEW TENANT INFORMATION option.  Exiting the TENANT
MOVE-OUT INFORMATION FORM follows the same procedure as exiting the TENANT
INFORMATION FORM in the ADD NEW TENANT INFORMATION option.  If you need
help with these procedures, see the ADD NEW TENANT INFORMATION section of
this documentation.


UNIT INFORMATION

     When you highlight the UNIT INFORMATION option of the DATA ENTRY mini
menu and press [Enter] the system displays this selection box: 

                   [ Unit Information  ] Ŀ
                  Add New Unit Information            
                  Change or Delete Unit Information   
                  


ADD NEW UNIT INFORMATION

     Use the ADD NEW UNIT INFORMATION option of the UNIT INFORMATION
selection box to add information about the rental units run by your PHA, or
business, to the system.

     You must set up rental unit identifiers and related information before
adding tenant or rent receivable information to the system.  The system
requires rental unit identifiers because, when you type a rental unit's
building and unit identifier on other screens in the software, the system
displays some or all of the information typed on the UNIT INFORMATION FORM
on that screen.

     Highlight the ADD NEW UNIT INFORMATION option of the UNIT INFORMATION
selection box and press [Enter].  The system displays the UNIT INFORMATION
FORM.  Use this screen to add basic rental unit information to the system.

     This basic information recorded for each unit includes: building
number, unit number, address, number of bedrooms, number of bathrooms, and
additional comments.  You can also record whether the unit has a washer,
dryer, garage, carpeting, or drapery.  Record the type of heat.  Identify
whether the unit is rentable or not.  Finally, identify the unit's
occupancy status.  If the unit is rented, record the social security number
of the tenant.

     To change information for an existing unit (already in the database),
use the CHANGE OR DELETE UNIT INFORMATION option of the UNIT INFORMATION
selection box.

     The fields in the UNIT INFORMATION FORM are fairly self-explanatory. 
However, the system provides some on-screen documentation for difficult
fields.

     Exiting the UNIT INFORMATION FORM follows the same procedure as
exiting the TENANT INFORMATION FORM in the ADD NEW TENANT INFORMATION
option.  If you need help with either of these procedures, see the ADD NEW
TENANT INFORMATION section of this documentation.


CHANGE OR DELETE UNIT INFORMATION

     The UNIT INFORMATION FORM available through the CHANGE OR DELETE UNIT
INFORMATION option of the UNIT INFORMATION selection box is the same as the
one in the ADD NEW UNIT INFORMATION option.  Use this option to change
details recorded earlier for a unit.  Use the UNIT INFORMATION FORM in this
option to change whether or not the unit is rentable, is currently rented
and, if so, the social security number of the tenant, etc.

     You can also use the CHANGE OR DELETE UNIT INFORMATION option to
remove a rental unit entirely from the unit database.  Remember, however,
that a unit deleted from the database no longer appears on printed reports,
or when you browse the database.

     When you highlight the CHANGE OR DELETE UNIT INFORMATION option in the
UNIT INFORMATION selection box and press [Enter], this prompt appears:

              Ŀ
                    Enter Building and Unit to Edit.       
                          [    ]     [    ]                
              

     Type the building and unit number of the rental unit for which you
want to change or delete information.  (If you do not know the rental
unit's building and unit number, press [F1] to display a list of all
building and unit information in the system).

     To return to the UNIT INFORMATION menu without supplying a building or
unit number, press [Enter].

     After typing the rental unit's building and unit number and pressing
[Enter] the system displays the UNIT INFORMATION FORM, along with the
CHANGE OR DELETE BOX.  

     The CHANGE OR DELETE BOX operates in the same as in the CHANGE OR
DELETE TENANT INFORMATION option.

     If you need help changing data in a field, see the CHANGING DATA IN A
FIELD entry of the CHANGING OR DELETE TENANT INFORMATION section of this
documentation.

     Exiting the UNIT INFORMATION FORM in the CHANGE OR DELETE UNIT
INFORMATION option follows the same procedure as exiting the TENANT
INFORMATION FORM in the ADD NEW TENANT INFORMATION option.  If you need
help with this procedure, see the ADD NEW TENANT INFORMATION section of
this documentation.




VENDOR INFORMATION

     When you highlight the VENDOR INFORMATION option of the DATA ENTRY
mini menu and press [Enter] the system displays this selection box: 

                   [ Vendor Information] Ŀ
                  Add New Vendor Information          
                  Change or Delete Vendor Information 
                  

ADD NEW VENDOR INFORMATION

     Use the ADD NEW VENDOR INFORMATION option of the VENDOR INFORMATION
selection box to add information to the system about the vendors supplying
services to your rental business.

     You must set up vendor information if you want vendor information to
be supplied when you record payable information via the PAYABLES selection
of the REC/PAY mini menu.  

     Highlight the ADD NEW VENDOR INFORMATION option of the VENDOR
INFORMATION selection box and press [Enter].  The system displays the
VENDOR INFORMATION FORM.  Use this screen to add basic vendor information
to the system.

     Information recorded for each vendor includes: name, address, city,
state, zip, contact, phone number, fax number, tax id or social security
number, and comments. The system automatically supplies the ENTRY NUMBER,
which is used by the system to track the identified vendor.  

     To change information for an existing vendor (already in the
database), use the CHANGE OR DELETE VENDOR INFORMATION option of the VENDOR
INFORMATION selection box.

     After entering data in the last field of the screen and pressing
[Enter] the system displays the FINISHED BOX.  Answer 'Y' or 'N' to this
prompt. 

CHANGE OR DELETE VENDOR INFORMATION

     The VENDOR INFORMATION FORM available through the CHANGE OR DELETE
VENDOR INFORMATION option of the VENDOR INFORMATION selection box is the
same as the one in the ADD NEW VENDOR INFORMATION option.  Use this option
to change details recorded earlier for a vendor. 

     You can also use the CHANGE OR DELETE VENDOR INFORMATION option to
remove a vendor entirely from the system.  Remember, however, that a vendor
deleted from the system no longer appears on printed reports, or when you
browse the vendor database.






     When you highlight the CHANGE OR DELETE VENDOR INFORMATION option in
the VENDOR INFORMATION selection box and press [Enter], this prompt
appears:

Ŀ
 Enter Vendor No. to Edit.   
          [   ]              
     Press F1 for Help       


     Type the entry number of the vendor for which you want to change or
delete information.  (If you do not know the vendor's number, press [F1] to
display a list of vendors in the system).

     To return to the VENDOR INFORMATION menu without supplying a vendor
number, press [Enter].

     After typing the vendor number and pressing [Enter] the system
displays the VENDOR INFORMATION FORM, along with the CHANGE OR DELETE BOX. 

     The CHANGE OR DELETE BOX operates in the same it does in the CHANGE OR
DELETE TENANT INFORMATION option.

     If you need help changing data in a field, see the CHANGING DATA IN A
FIELD entry of the CHANGING OR DELETE TENANT INFORMATION section of this
documentation.

     After completing the changes, press [Ctrl/W] or press [Enter] in the
last field of the screen.  The system displays the FINISHED BOX.  Answer
'Y' or 'N' to this prompt.


MODIFY RENT CODES

     Use the MODIFY RENT CODES option of the DATA ENTRY mini menu to add or
change rent code information to the system.  The codes established via this
option appear on the TENANT RENT SETUP FORM when you press [A] to add rent
billing items for a tenant.  Only rent codes that have been established via
this screen can be used when setting up rent billing information for
specific tenants.  

     To add, change, or delete system rent codes, highlight the MODIFY RENT
CODES option of the DATA ENTRY mini menu and press [Enter].  The system
displays a screen similar to the following:












Ŀ
 Rent Code   Description      Charge    Category   
ͳ
      001  RENT                0.00  RENT       
      002  SECURITY DEP.       0.00  SECURITY   
      003  WATER               0.00  UTILITY    
      004  PET DEPOSIT         0.00  PET        
      005  NSF CHECK           2.50  NSF        
      006  ELECTRICITY         0.00  UTILITY    
      007  GAS                 0.00  UTILITY    
      008  KEY CARD           15.00  KEY        
      009  UNPLUG TOILET      35.00  MAINT      

Ŀ
 (Q)uit   (E)dit   (A)dd                           


(A)dd

     To add a rent code to the system, press [A].  The system displays the
RENT CODES AND CHARGES DATA ENTRY FORM shown below: 

Ŀ
         RENT CODES AND CHARGES DATAENTRY FORM            
Rent Code [  ] Description [               ] Charge [    ]
                  Category [          ]                   


     Type the RENT CODE, DESCRIPTION, dollar CHARGE, and CATEGORY for the
new rent code.  After typing the CATEGORY press [Enter] and the system
returns to the MODIFY RENT CODES screen.  The new rent code appears in its
proper numerical position on the list of rent codes.   

(E)dit

     To change or delete the information for a specific rent code,
highlight the rent code you want to change or delete and press [E].  The
system displays the RENT CODES AND CHARGES DATA ENTRY FORM described in the
(A)dd section above.  The RENT CODES AND CHARGES DATA ENTRY FORM includes
existing information for this rent code. 

     The system also displays the CHANGE OR DELETE BOX.  The CHANGE OR
DELETE TENANT INFORMATION section of this documentation describes the
CHANGE DELETE BOX.

     Choosing CHANGE in the CHANGE OR DELETE BOX moves your cursor to the
RENT CODE field of the RENT CODES AND CHARGES DATA ENTRY FORM.  Move to the
field requiring the change and type the change.  To exit the form, press
[Ctrl/W] or press [Enter] in the CATEGORY field.  The system displays the
QUIT box described in the ADD NEW TENANT INFORMATION section of this
documentation.

     Choosing DELETE in the CHANGE OR DELETE BOX displays the ARE YOU SURE
YOU WANT TO DELETE box.  If you do, highlight YES and press [Enter].  If
not, highlight NO and press [Enter].

(Q)uit

     To exit the MODIFY RENT CODES screen, and save any changes you have
made, press [Q].  The system displays the QUIT BOX.  Decide whether or not
to leave this screen.  The BROWSE TENANT INFORMATION section of this
documentation describes the QUIT BOX.

     To exit the MODIFY RENT CODES screen without saving any changes you
have made, press [Esc].  The system displays the QUICK EXIT BOX.  If you
need help with the QUICK EXIT BOX, see the QUICK EXIT BOX section of the
ADD NEW TENANT INFORMATION section of this documentation.  


MODIFY LATE LETTERS

     The MODIFY LATE LETTERS option of the DATA ENTRY mini menu allows you
to create and change the text in the FIRST, SECOND, and THIRD overdue rent
letters that are printed when you use the COLLECTION LETTERS selection of
the RENT REPORTS option of the RECEIVABLE REPORTS option of the REPORTS
mini menu.

     You can set the number of days after rent is due for FIRST, SECOND,
and THIRD LATE LETTERS via the CHANGE PROGRAM DEFAULTS option of the
UTILITIES mini menu.  For example, you might set the FIRST LATE LETTER to
be printed when rent is 5 days overdue.  You might set the SECOND LATE
LETTER to be printed when rent is 15 days overdue, and the THIRD LATE
LETTER when rent is 30 days overdue.

     When you highlight this option and press [Enter] the system displays
this selection box: 

                        [ Late Letters ]Ŀ
                        Modify First Late Letter 
                        Modify Second Late Letter
                        Modify Third Late Letter 
                        

     Highlight the late letter you want to change and press [Enter].  The
system displays the matching LATE LETTER screen.

     The only difference among the letters is that the system prints the
FIRST LATE LETTER for tenants' whose rent is the number of days overdue
recorded on the CHANGE PROGRAM DEFAULTS option of the UTILITIES mini menu. 
The SECOND and THIRD LATE LETTERS are also printed when the number of days
overdue recorded in the CHANGE PROGRAM DEFAULTS option of the UTILITIES
mini menu is reached.  Each letter should be written with these varying
time frames in mind.

     Each late letter screen contains 18 lines that accept text.  There are
73 character spaces in each text line. 





TITLE FIELD

     Each late letter screen also has a TITLE field.  Use the TITLE field
as a way of identifying what type of letter the tenant is receiving.  For
instance, you might supply the phrase "5 Day Pay or Quit Notice" on the
FIRST LATE LETTER to let the tenant know this is a pay or quit notice. 
Likewise, you can use the TITLE field on SECOND and THIRD LATE LETTERS to
identify the letter type.  If the TITLE field is left blank, no identifying
title is printed on the letters.  Information supplied in the TITLE field
is printed centered on the bottom margin of the letter.  

     Keep the following ideas in mind when typing a new letter or editing
an existing one: 

     At the right edge of the screen, the system automatically wraps to the
          next line. 
     To end a paragraph and move to the next line press [Enter].  
     To indent, press the [Spacebar] the proper number of spaces.

     Pressing the [Insert] key switches the INSERT and TYPEOVER modes on
and off.  INSERT mode adds typed characters to the text at the cursor
location.  In TYPEOVER mode, typed characters replace those in the text at
the cursor location.
 
     To exit the LATE LETTER screen, press [Enter] in the last line of the
screen, or press [Ctrl/W].  The system displays the FINISHED BOX.  You can
also perform a quick exit by pressing [Esc].  The ADD NEW TENANT
INFORMATION section of this documentation describes the FINISHED BOX and 
QUICK EXIT BOX.

     When you highlight YES in the FINISHED BOX and press [Enter] the
system displays this EXIT BOX: 

                       Ŀ
                       Save and Exit             
                       Do Not Save and Exit      
                       

SAVE AND EXIT

     Highlight the SAVE AND EXIT prompt if you want to SAVE the LATE LETTER
you just typed or changed on this screen and want to EXIT to the mini menu.

DO NOT SAVE AND EXIT

     Highlight the DO NOT SAVE AND EXIT option if you DO NOT want to save
the LATE LETTER you just typed or changed on this screen and want to return
to the mini menu.


MODIFY LEASE AGREEMENT

     The MODIFY LEASE AGREEMENT option of the DATA ENTRY mini menu allows
you to modify the text in the FIRST, SECOND, and THIRD lease agreements
provided with the system.  Or, you can enter one or more (up to three) of
the leases your business uses.  The lease of your choice can be printed for
the tenant of your choice when you use the ADD NEW TENANT INFORMATION
option or the DATA ENTRY mini menu, or via the RENTAL CONTRACT option of
the RECEIVABLE REPORTS selection of the RECEIVABLE option of the REPORTS
mini menu.  

     The major advantage of using this system to print agreements is that
it will save the time usually spent filling in the blanks on pre-printed
contracts because TENANT and UNIT information is automatically extracted
from the RENT RECEIVABLES SOFTWARE and inserted into the contract.  

     When you highlight the MODIFY LEASE AGREEMENT option of the DATA ENTRY
mini menu, the following selection box appears:

                        [ Lease Agreement ]Ŀ
                        Rental Lease Agreement #1
                        Rental Lease Agreement #2
                        Rental Lease Agreement #3
                        

     Highlight the RENTAL LEASE AGREEMENT you wish to edit and press
[Enter].

LEASE AGREEMENT EDIT SCREEN

     The system displays the following RENTAL LEASE EDIT screen, which you
can use to modify the lease contract supplied with the software to your
needs:


Ŀ
                                                                              
                                                                              
                     REAL ESTATE LEASE AS PRODUCED BY                         
                                                                              
                            YOUR COMPANY NAME                                 
                                 ADDRESS                                      
                                  PHONE                                       
                                                                              
   This Lease Agreement is made effective as of the **DATE**, by and          
   between LANDLORD ("Landlord") and **TENANT**.                              
                                                                              
   Both parties agree to the following :                                      
                                                                              
      1.  Premises.  Landlord, in consideration of the lease payments         
          provided in this Agreement, leases to Tenant a Unit located at      
                                                                              
            **BUILDING** **UNIT**                                             
            **STREET**                                                        


     Each lease agreement screen contains 18 lines that accept text.  You
may supply as many screens of text as necessary to complete your lease
agreement.  There are 73 character spaces in each text line. 

     Notice the screen contains words surrounded by pairs of asterisks. 
For example **DATE** and **TENANT**.  These highlighted words are
variables, and wherever they occur the system will extract the
corresponding information from the appropriate file and insert it into the
lease agreement when the lease is printed via the RENTAL CONTRACT option of
the RECEIVABLE REPORTS selection of the REPORTS mini menu, or when the
rental contract is printed while adding or modifying tenant information via
the ADD NEW TENANT INFORMATION or CHANGE OR DELETE TENANT INFORMATION
options of the TENANT INFORMATION selection of the DATA ENTRY mini menu.

     You do not need to leave the variables where they are in the lease,
you may insert them anywhere you like, or leave them out entirely. 
However, there are two rules you must follow when using variables in your
lease contract.  These are:

     Only variables that appear on the following list can be included in
          the lease.  

     All variables must be typed in ALL UPPERCASE LETTERS, they must be
          spelled exactly as the variables in the following list, and each
          variable must be surrounded by double asterisks (**), just as
          they are in the above example.  

     So, using the **DATE** and **TENANT** variables as examples, when you
print a lease agreement via the PRINT RENTAL CONTRACT option of the ADD or
CHANGE TENANT INFORMATION selection of the TENANT INFORMATION option of the
DATA ENTRY mini menu, the system replaces **DATE** with today's date and
**TENANT** with the tenant's first and last name.


VARIABLE NAMES

     You can use any of the following list of predefined variables in your
lease contracts:

     VARIABLE NAME       INFORMATION SUPPLIED

     **BUILDING**        Building Code
     **UNIT**            Unit Code
     **STREET**          Unit Street Address
     **CITY**            Unit City Name
     **STATE**           Unit State
     **ZIP**             Unit Zip Code
     **SOCSECNO**        Tenant's Soc-Sec-No
     **TENANT**          Tenant's First and Last Name
     **WORKPHONE**       Tenant's WorkPhone
     **OCCUPATION**      Tenant's Occupation
     **LDATEFROM**       Beginning Lease Date
     **LDATEEND**        Ending Lease Date
     **DATE**            Today's Date
     **DAMDEPOSIT**      Damage Deposit
     **OTHDEPOSIT**      Other Deposit
     **TOTDEPOSIT**      Total Deposit
     **PAYMENT**         Monthly Payment


NAVIGATION AND EDITING KEYS

     Keep the following ideas in mind when typing a new lease contract, or
editing an existing one: 

     At the right edge of the screen, the system automatically wraps to the
          next line. 


     To end a paragraph and move to the next line press [Enter].  
     To indent, press the [Spacebar] the proper number of spaces.

     Pressing the [Insert] key switches the INSERT and TYPEOVER modes on
          and off.  INSERT mode adds typed characters to the text at the
          cursor location.  In TYPEOVER mode, typed characters replace
          those in the text at the cursor location.
 
     To save and exit the RENTAL LEASE EDIT screen press [Ctrl/W].  The
          system displays the FINISHED BOX.  You can also perform a quick
          exit (will not save changes) by pressing [Esc]. 

     To display the RENTAL LEASE EDIT help screen, press [F1].  

     The following keys are also useful when creating or editing a lease
agreement: 

     [F1]                     Display help screen
     [Up Arrow]               Move up one line
     [Down Arrow]             Move down one line
     [Left Arrow]             Move left one char
     [Right Arrow]            Move right one char
     [Home]                   Move to beginning of line
     [End]                    Move to end of line
     [PgUp]                   Move up one page
     [PgDn]                   Move down one page
     [Ctrl/Page Up]           Move to beginning of file
     [Ctrl/Page Down]         Move to end of file
     [Return]                 Move to beginning of next line
     [Delete]                 Delete character at cursor
     [Backspace]              Delete character to left of cursor
     [Ins]                    Switch between insert and write over mode
     [Ctrl/Y]                 Delete Line
     [Ctrl/W]                 Save changes and exit
     [Esc]                    Quit edit and return original


     When you are satisfied with the new lease contract, press [Ctrl/W] to
exit the MODIFY LEASE AGREEMENT SCREEN and return to the DATA ENTRY mini
menu.

     If you exit the MODIFY LEASE AGREEMENT EDIT SCREEN by pressing [Esc],
the system makes sure you want to exit without saving the changes by
displaying the following box:
 

                     Ŀ
                      Do you really want to abort?  
                             YES     NO             
                     

YES

     Highlight the YES and press [Enter] if you want to exit the MODIFY
LEASE AGREEMENT EDIT screen without saving any changes you have made.  

NO
     Highlight the NO and press [Enter] if you want to return to the LEASE
AGREEMENT EDIT SCREEN and continue making changes.


MODIFY EXPENSE CATEGORIES

     Use the MODIFY EXPENSE CATEGORIES option of the DATA ENTRY mini menu
to add or change payable code information to the system.  The codes
established via this option are used to identify the expense category on
the CASH DISBURSEMENT FORM of the RECORD PAYABLE selection of the PAYABLES
option of the REC/PAY (RECEIVABLES/PAYABLES) mini menu.  Only EXPENSE
CATEGORIES that have been established via this screen can be used when
identifying the reason for a disbursement to a vendor.

     To add, change, or delete system expense categories, highlight the
MODIFY EXPENSE CATEGORIES option of the DATA ENTRY mini menu and press
[Enter].  The system displays a screen similar to the following:

Ŀ
  Rent Code            Description                
ͳ
   NEW KEY     NEW KEY                           
   LATE        LATE CHARGES                      
   MAINT       MAINTENANCE EXPENSE               
   MISC        MISCELLANEOUS CHARGES OR EXPENSES 
   NSF         NON-SUFFICIENT FUNDS              
   PET         PET DEPOSIT                       
   REFUND      REFUND OF DEPOSIT                 
   RENT        RENT RECEIVABLES                  
   SECURITY    SECURITY DEPOSIT                  
   SERVICE     EXTRANEOUS SERVICE                
   TAXES       PROPERTY TAXES                    
   UTILITY     UTILITY EXPENSES - GAS, ELEC, ETC.

Ŀ
 (Q)uit   (E)dit   (A)dd                          


(A)dd

     To add a rent code to the system, press [A].  The system displays the
CATEGORY CODES DATA ENTRY SCREEN shown below: 

Ŀ
      CATEGORY CODES DATA ENTRY SCREEN           
    Category [       ]                           
 Description [                                 ] 


     Type the CATEGORY CODE and DESCRIPTION for the expense code you want
to add to the system.  After typing the DESCRIPTION press [Enter] and the
system returns to the MODIFY EXPENSE CATEGORIES screen.  The new expense
category appears in its proper alphabetical position on the list of expense
categories. 

(E)dit

     To change or delete the information for a specific expense category,
highlight the expense category you want to change or delete and press [E]. 
The system displays the CATEGORY CODES DATA ENTRY SCREEN described in the
(A)dd section above.  The CATEGORY CODES DATA ENTRY SCREEN includes
existing information for this expense category.  The system also displays
the CHANGE OR DELETE BOX. 

     Choosing CHANGE in the CHANGE OR DELETE BOX moves your cursor to the
CATEGORY field of the CATEGORY CODES DATA ENTRY SCREEN.  Move to the field
requiring the change and type the change.  To exit the form, press [Ctrl/W]
or press [Enter] in the DESCRIPTION field.  The system displays the QUIT
box described in the ADD NEW TENANT INFORMATION section of this
documentation.

     Choosing DELETE in the CHANGE OR DELETE BOX displays the ARE YOU SURE
YOU WANT TO DELETE box.  If you do, highlight YES and press [Enter].  If
not, highlight NO and press [Enter].


(Q)uit

     To exit the MODIFY EXPENSE CATEGORIES screen, and save any changes you
have made, press [Q].  The system displays the QUIT BOX.  Decide whether or
not to leave this screen.  The BROWSE TENANT INFORMATION section of this
documentation describes the QUIT BOX.

     To exit the MODIFY RENT CODES screen without saving any changes you
have made, press [Esc].  The system displays the QUICK EXIT BOX.  If you
need help with the QUICK EXIT BOX, see the QUICK EXIT BOX section of the
ADD NEW TENANT INFORMATION section of this documentation.




                                   POST


     The POST option of the RENT RECEIVABLES main menu allows you to
perform the following tasks: 

     Automatically move month end rent information from the TENANT and
          SETUP files to the POST file and establish a due date for rent
          receivables. 
     Manually move month end rent information from the TENANT and SETUP
          files to the POST file and establish a due date for rent
          receivables. 
     Back out (delete) rent information that has been posted to the POST
          file.

     Tenant rent information must be in the POST file before it appears in
the options available through the REC/PAY (RECEIVABLES/PAYABLES) mini menu.


AUTOMATIC POST

     Use the AUTOMATIC POST selection to move rent setup information for
all tenants from the TENANT file to the POST file.  The move also
establishes a due date for each tenant's rent items.  There are three
options for establishing a due date for each tenant's rent.

     Set the due date to coincide with the day each tenant's lease began.
     Set the due date to the 15th of the month for all tenants in the
          system.
     Set the due date to the 15th of the month, for tenants who do not have
          a beginning lease date.  

     The option performed depends on whether you supplied a 'Y' or 'N' in
the USE BEGINNING LEASE DATE FOR POSTING prompt of the CHANGE SYSTEM
DEFAULTS option of the UTILITIES mini menu. 

     For a thorough discussion of the due date options see the CHANGE
SYSTEM DEFAULTS section of this documentation.

     If you supplied a 'N' in the USE BEGINNING LEASE DATE FOR POSTING
prompt of the CHANGE SYSTEM DEFAULTS option of the UTILITIES mini menu,
when you highlight the AUTOMATIC POST option and press [Enter] the system
synchronizes and reindexes the databases prior to displaying this box: 

              Ŀ
               Automatic Post - Enter Due Date [  /  /  ] 
              

     Use this box to setup the due date for tenants' rent.  The system
displays the current date.  If you do not want the current date to be the
due date, type a new due date.  When the ENTER DUE DATE prompt contains the
correct due date, press [Enter].  The system displays this box:  

                      Ŀ
                       Continue with this posting? 
                                YES  NO            
                      

YES

     Highlight YES and press [Enter] to post all tenants' rent to the POST
file with the displayed due date. 


NO

     Highlight NO and press [Enter] to return to the mini menu without
posting all tenants' rent to the POST file.

     If you supplied a 'Y' in the USE BEGINNING LEASE DATE FOR POSTING
prompt of the CHANGE SYSTEM DEFAULTS option of the UTILITIES mini menu,
when you highlight the AUTOMATIC POST option and press [Enter] the system
synchronizes and reindexes the databases prior to displaying this box:

           Ŀ
             Automatic Posting Using Beginning Lease Date    
                                                             
            Enter Month Rent is Due [  ]  1=Jan, 2=Feb, Etc. 
                                                             
             Enter Year Rent is Due [  ]                     
           

     Supply the month and year you want the tenants' rent to be due. 
Remember, since you set the USE BEGINNING LEASE DATE FOR POSTING prompt of
the CHANGE SYSTEM DEFAULTS option of the UTILITIES mini menu to 'Y' the
system automatically uses the day provided in the BEGINNING LEASE DATE
field of the ADD NEW TENANT INFORMATION selection of the TENANT INFORMATION
option of the DATA ENTRY mini menu as the day in the new due date.  

     When you press [Enter] in the YEAR field, the system displays the
CONTINUE POSTING box, as described above. 


MANUAL POST

     Use the MANUAL POST selection to move the rent setup information for a
specific tenant from the TENANT file to the POST file.  When you highlight
this selection and press [Enter] the system displays this box: 

                    Ŀ
                         M A N U A L   P O S T       
                                                     
                       Enter Tenant's Soc-Sec-No.    
                                 -  -                
                           Press F1 for Help         
                    


     Type the social security number of the tenant that you want to post
rent for.  If you do not know the social security number of the person for
which you want to post rent information, press [F1] for help.

     To return to the POST menu without supplying a social security number,
press [Enter].

     When you supply a social security number and press [Enter] in the
ENTER TENANT'S SOC-SEC-NO. prompt the system displays the ENTER DUE DATE
prompt.  The system displays the current date.  If you do not want the
current date to be the due date for the identified tenant's rent, type a
new due date.  When the box displays the correct tenant social security
number and date, press [Enter].  The system displays this box:

                      Ŀ
                       Continue with this posting? 
                                YES  NO            
                      

YES

     Highlight YES and press [Enter] to post the identified tenant's rent
information to the POST file.

NO

     Highlight NO and press [Enter] to return to the mini menu without
posting this tenant's rent information to the POST file.

     When rent information has been posted to the POST file, the following
box appears:

                        Ŀ
                         Posting was successful. 
                                   OK            
                        

     Press [Enter] to return to the POST mini menu.



BACK OUT POSTED RENTS

     Use the BACK OUT POSTED RENTS option of the POST mini menu to backout
(remove) tenant rent information that has already been posted to the POST
file using the AUTOMATIC POST or MANUAL POST option of the POST mini menu. 
All of the tenant rent information posted to the POST file on a particular
date can be backed out.

     Once tenant rent information has been backed out (removed) from the
POST file, it will no longer appear in the options available through the
REC/PAY mini menu.  When you highlight the BACK OUT POSTED RENTS option of
the POST mini menu and press [Enter] the following box appears: 


                Ŀ
                BackOut Post - Enter Post Date [        ]
                
                                                                           
     The system displays the current date in the BACK OUT DATE box.  If you
want to back out tenant rent information posted today, press [Enter].  If
you do not want the current date to be the date for which tenant rent
information is backed out, type a new back out date.  When the box displays
the correct back out date, press [Enter].

     When you supply a date and press [Enter] in the BACK OUT DATE box, the
following box appears:

                     Ŀ
                      Continue with this BackOut?  
                                YES  NO            
                     

YES

     To remove the tenant rent information from the POST file, on the date
supplied in the BACK OUT DATE box, highlight YES and press [Enter].  The
system displays the ENTRIES DELETED box, shown below. 

NO

     Highlight NO and press [Enter] to return to the POST mini menu without
backing tenant information out of the POST file.

     The ENTRIES DELETED box displays the number of tenant records removed
from the POST file.

                         Ŀ
                          Entries Deleted  ___  
                         

     When all tenant records for this date have been removed from the POST
file, the system returns to the POST mini menu.



                      REC/PAY (RECEIVABLES/PAYABLES)


     Use the options available through the REC/PAY (RECEIVABLES/PAYABLES)
mini menu to perform receivables and payables tasks.  When you highlight
the REC/PAY option of the main menu, the following mini menu appears.

Ŀ
  Receivables  
  Payables     



RECEIVABLES

     Use the options available through the RECEIVABLES selection to perform
the following rent collection tasks. 

     Record a tenant's rent payment.
     Change a tenant's rent payment.
     Print a rent receipt for a tenant.
     Mark a tenant's rent payment as uncollectible. 
     Move tenant rent receipt information from the PAID file to the HISTORY
          file, storing it permanently in the system.

     There are two important concepts to keep in mind when using the
options on the RECEIVABLES menu.

     Recording a tenant's rent payment, or marking a tenant's rent payment
as uncollectible moves that tenant's rent receivable information from the
POST file, to the PAID file.  Tenant rent receivable information in the
PAID file is used to: 

     Print a rent receipt for a tenant.
     Change a tenant's rent payment.

     Use the MODIFY RECEIVABLE option to change those rent items for tenant
rent receivable records that are in the PAID file.  That is, rent
receivable items that have had rent payments recorded against them, but
have not been moved to the HISTORY file via the MOVE TO HISTORY FILE
option.  

     Use the MOVE TO HISTORY FILE option to move all rent items marked as
paid or uncollectible from the PAID file to the HISTORY file.  The system
moves only those rent items marked as paid or uncollectible since the last
operation of this option.

     Moving rent items to the HISTORY file clears items marked as paid or
uncollectible from the RECORD RECEIVABLE, the MODIFY RECEIVABLE, and the
FLAG UNCOLLECTIBLES options for tenants in preparation of the next monthly
cycle of adding rent payment information to the system.  


     Run the MOVE TO HISTORY FILE option at the completion of rent receipt
collection for all tenants for the monthly rent cycle, and when you do not
expect to make additional changes to rent payment information.  Rent
payment information can only be changed after it is moved to the HISTORY
file, via the RECEIVABLES HISTORY option of the BROWSE mini menu. 
Therefore, it is a good idea to run this option once a month on a set
schedule.


RECORD RECEIVABLE

     This option allows a tenant to pay all, or a portion, of the current
rent due.  If the tenant pays only a portion of the rent due, at the time
the tenant makes an additional payment, return to this option and record
the remainder of the tenant's payment.

     A tenant's monthly rent payment is recorded against the rent billing
information set up via the TENANT RENT SETUP FORM of the ADD NEW TENANT
INFORMATION option of TENANT INFORMATION selection of the DATA ENTRY mini
menu.  Rent receipts can be recorded only for rent billing information
posted via the AUTOMATIC POST or MANUAL POST option of the POST mini menu.

     Over due rent items will also appear on the RECORD RENT PAYMENTS FORM
for a tenant.  This allows you to record payments for overdue rent items. 

     To record a tenant's rent payment, highlight the RECORD RECEIVABLE
option of the RECEIVABLES selection box and press [Enter], this prompt
appears:

                      Ŀ
                       Enter Soc-Sec-No. of Tenant 
                                 -  -              
                      

     Type the social security number of the tenant for which you want to
record a rent payment. (If you do not know the tenant's social security
number, press [F1] to display a list of all tenants in the system).

     To return to the RECEIVABLES menu without supplying a social security
number, press [Enter].

     After typing the tenant's social security number, the system displays
the TENANT - RECORD RENT PAYMENT form.  The top half of the screen displays
the following information about the tenant:  social security number, name,
home phone, number of family members, occupation, work phone, building and
unit number, and the amount of rent due.  The bottom half of the screen
contains a box similar to the following in which you can record tenant rent
payment information:







       Ŀ
        Rent Code  Description      Charge  Amount Paid  Due Date 
        004       DEPOSIT          55.00       0.00  09/15/90 
        005       GARBAGE PICKUP   15.00       0.00  01/01/91 
        004       DEPOSIT          55.00       0.00  01/01/91 
        003       PET CHARGE       15.00       0.00  01/01/91 
        999       MISCELLANEOUS    22.00       0.00  01/01/91 
       


     If 'Y' has been supplied in the ADD LATE CHARGES DURING PAYMENT field
of the CHANGE SYSTEM DEFAULTS screen of the UTILITIES mini menu, and this
tenant's rent payment is late, then the system displays the following box:

          Ŀ
           One or more Rent Items are Late.  Add Late Charges? 
                                YES  NO                        
          


YES

     Highlight YES and press [Enter] to add a late charge item to the rent
items listed at the bottom of the screen.

NO

     Highlight NO and press [Enter] to skip adding a late charge item to
the rent items listed at the bottom of the screen.

     If you select YES in the preceding prompt, the following box appears:

Ŀ
Rent Code [LAT] Description [LATE CHARGES    ] Charge [  15.00]
                                                               
  Due Date [  /  /  ]               Original Balance [  15.00] 


     This LATE CHARGE BOX is pre-loaded with rent item information for the
rent code LAT as setup via the MODIFY RENT CODES option of the DATA ENTRY
mini menu.  Move to any of the fields that are incorrect and make necessary
changes.  If all information is correct, press [Enter] until the system
returns to the TENANT - RECORD RENT PAYMENTS form.  The system adds the
late charge information in the box to the bottom section of the TENANT -
RECORD RENT PAYMENTS form and adds the late charge amount to the AMOUNT DUE
field.  You can now record rent receipts against the late charge as if it
were any other rent item. 


(Q)uit   

     To exit the TENANT - RECORD RENT PAYMENTS form, press [Q].  The system
displays the QUIT BOX.  Decide whether or not to leave the screen.  The
BROWSE TENANT INFORMATION section of this documentation describes the QUIT
BOX.

     To exit the TENANT - RECORD RENT PAYMENTS form using the QUICK EXIT
BOX, which will not save the information on the screen, press [Esc].  The
ADD NEW TENANT INFORMATION section of this documentation describes the
QUICK EXIT BOX.


(P)ayment 

     To record the amount of the tenant's rent payment, press [P].  The
system displays the PAYMENT AMOUNT AND TYPE FORM:

      Ŀ
                   PAYMENT AMOUNT AND TYPE FORM                    
      Amount Paid[    ]Payment Type [  ](Must be CK=Check, CA=Cash 
                                                 CC = Charge Card  
         Check No. [           Date Paid [  /  /  ] OT = Other)    
                                                                   
           Comment [                                          ]    
      

     Type the amount, the type of payment, the check number (when
appropriate), the date paid, and any comments (up to 50 characters) of the
tenant's rent payment.  Press [Enter].

     One of two events occur: 

     If the tenant's rent payment matches the amount owed (shown in the
RENT DUE field) the system disburses the rent payment among the RENT CODES
by posting the correct dollar amount to each RENT CODE in the AMOUNT PAID
column.  The system then displays the AMOUNT RECEIVED HAS BEEN DISBURSED
BOX, shown below.

     If the tenant's rent payment is less than the amount owed (shown in
the RENT DUE field) the system displays the FINISHED BOX.  

     Answer NO in the FINISHED BOX to return to the PAYMENT AMOUNT AND TYPE
FORM, to change the dollar amount received.

     Answer YES in the FINISHED BOX and the system displays the  AMOUNT
RECEIVED IS LESS THAN THE AMOUNT DUE BOX: 

           Ŀ
           Amount Received is less than amount due. Continue?
                                YES  NO                      
           

YES

     To distribute the dollar amount of the partial rent payment to
specific RENT CODES, highlight YES and press [Enter].  The system displays
the TENANT - RECORD RENT PAYMENTS form.  The TENANT - RECORD RENT PAYMENTS
form will include the (D)ISBURSE MONIES TO THIS RENT ITEM option described
below.


NO

     Highlight NO and press [Enter] to return to the ENTER SOC-SEC-NO. TO
EDIT prompt.  Answering NO does not post any of the dollar amount of the
rent paid by the tenant toward the amount due.


(D)isburse Monies To This Rent Item 

     This option appears at the bottom of the TENANT - RECORD RENT PAYMENTS
form when the amount of rent paid by the tenant is less than the amount
due.  To post portions of the rent paid by the tenant to selected RENT
CODES, highlight the RENT CODE to which you want to post a dollar amount
and press [D]. 

     The system displays the DISBURSE MONEY TO THIS RENT ITEM BOX: 

                   Ŀ
                    Disburse Money to this Rent Item? 
                                YES  NO               
                   

YES

     Highlight YES and press [Enter] and the system posts the amount of
money shown as due for the RENT CODE in the CHARGE COLUMN to the AMOUNT
PAID column.

NO

     Highlight NO and press [Enter] to return to the TENANT - RECORD RENT
PAYMENTS form without making a disbursement to the selected RENT CODE.

     After posting all of the partial rent payment received from the
tenant, the system displays this box:

                  Ŀ
                   Amount Received has been disbursed. 
                   Press a key...                      
                  

     Press a key to return to the SOC-SEC-NO. OF TENANT prompt. 


MODIFY RECEIVABLE

     Use the MODIFY RECEIVABLE option of the RECEIVABLES selection box to
change rent payment information for tenants while the rent information is
in the POST file.  Rent items marked as paid or uncollectible and already
in the PAID file can be changed via the CURRENT PAYMENT INFORMATION option
of the BROWSE mini menu.  Likewise, rent information that is already in the
HISTORY file can be changed via the RECEIVABLES HISTORY option of the
BROWSE mini menu.


     To change a tenant's rent payment information, highlight the MODIFY
RECEIVABLE option of the RECEIVABLES selection box and press [Enter], this
prompt appears:

                      Ŀ
                       Enter Soc-Sec-No. of Tenant 
                                 -  -              
                      

     Type the social security number of the tenant for which you want to
change rent payment information.  (If you do not know the tenant's social
security number, press [F1] to display a list of all tenants in the
system).

     To return to the RECEIVABLES menu without supplying a social security
number, press [Enter].

     After typing the tenant's social security number, the system displays
the TENANT RENT CHANGE FORM.  The top half of the screen displays the
following information about the tenant:  social security number, name, home
phone, number of family members, occupation, work phone, building and unit
numbers.  The bottom half of the screen contains a box similar to the
following in which you can change tenant rent payment information.

     There are several additional columns of information to the right of
the screen edge.  Use the [Right Arrow] key to move to those fields.

    Ŀ
     Rent Code    Description   Charge   Amount Paid Due Date   
                                                                
      004        DEPOSIT          55.00       35.00  09/15/90   
      005        GARBAGE PICKUP   15.00        0.00  01/01/91   
      004        DEPOSIT          55.00        0.00  01/01/91   
      003        PET CHARGE       15.00        0.00  01/01/91   
      999        MISCELLANEOUS    22.00        0.00  01/01/91   
    

(Q)uit

     To exit the TENANT RENT CHANGE FORM, press [Q].  The system displays
the QUIT BOX.  Decide whether or not to leave the screen.  The TENANT
INFORMATION section of the BROWSE mini menu of this documentation describes
the QUIT BOX.

     To exit the TENANT RENT CHANGE FORM using the QUICK EXIT BOX, which
will not save the information on the screen, press [ESC].  The ADD NEW
TENANT INFORMATION section of this documentation describes the QUICK EXIT
BOX.

(E)dit

     To change or delete tenant rent payment information, highlight the
rent payment information to change or delete and press [E].  The system
displays the box shown below: 

      Ŀ
      Rent Code [   ] Description [             ] Charge [      ] 
      Due Date [ / / ] Date Paid [ / / ]    Amount Paid [       ] 
                 Payment Type [  ] (CA = Cash, Check No [     ]   
                                    CK = Check,                   
                                    CC = Charge,  Bad Debt [ ]    
                                    OT = Other)                   
      



     The system displays the existing information for the highlighted rent
payment information when you pressed [E].

     The system also displays the CHANGE OR DELETE BOX. 

                    Ŀ
                     Change or delete this record?  
                            CHANGE  DELETE          
                    

CHANGE

     To change the displayed tenant rent payment information, highlight
CHANGE and press [Enter].  The system moves your cursor to the RENT CODE
field.  From the RENT CODE field move to the field(s) to change and type
the new information.  Exit the box by pressing [Enter] in the last field of
the screen.

DELETE

     To delete the displayed tenant rent payment information, highlight
DELETE and press [Enter].  The system deletes this rent payment information
from the tenant's record. 


PRINT RECEIPT

     The PRINT RECEIPT option of the RECEIVABLES selection box allows you
to print receipts for tenants as they make rent payments.  

     To print a rent receipt for a tenant, highlight the PRINT RECEIPT
option of the RECEIVABLES selection box and press [Enter].  The system
displays the following prompt:  

            Ŀ
             Receipt - Enter Tenant Soc-Sec-No [   -  -    ] 
            

     Type the social security number of the tenant for which you want to
print a rent receipt.  (If you do not know the tenant's social security
number, press [F1] to display a list of all tenants in the system).

     To return to the RECEIVABLES menu without supplying a social security
number, press [Enter].

     After typing the tenant's social security number, the system displays
this prompt: 

                    Ŀ
                     Continue with Printing Receipt? 
                                YES  NO              
                    

YES

     Highlight YES and press enter to print a receipt for this tenant.


NO

     Highlight NO and press enter to return to the RECEIPT - ENTER TENANT
SOC-SEC-NO prompt.

     If there is some problem printing, the system displays the printing
PROBLEM BOX.  See the PROBLEM BOX entry of the REPORTS section of this
documentation for a description of the PROBLEM BOX. 


FLAG UNCOLLECTIBLES

     Use the FLAG UNCOLLECTIBLES option of the RECEIVABLES selection box to
flag (mark) specific rent items for a tenant as uncollectible.  This option
also allows you to un-mark specific rent items as uncollectible before
moving them to the HISTORY file.  After marking a rent item as
uncollectible the tenant's rent information will be in the PAID file. 
Further changes to rent receivable information in the PAID file can be made
via the CURRENT PAYMENT INFORMATION option of the BROWSE mini menu.  

     Rent items marked as uncollectible via this screen appear on the
UNCOLLECTIBLE REPORT of the RENT REPORTS option of the RECEIVABLE REPORTS
selection of the REPORTS mini menu.

     To mark rent items as uncollectible for a tenant, highlight the FLAG
UNCOLLECTIBLES option of the RECEIVABLES selection box and press [Enter]. 
The following prompt appears: 

                      Ŀ
                       Enter Soc-Sec-No. of Tenant 
                                 -  -              
                      

     Type the social security number of the tenant for which you want to
mark rent items as uncollectible.  (If you do not know the tenant's social
security number, press [F1] to display a list of all tenants in the
system).

     To return to the RECEIVABLES menu without supplying a social security
number, press [Enter].


     After typing the tenant's social security number, the system displays
the TENANT RECORD AS UNCOLLECTIBLE form.  The top half of the screen
displays the following information about the tenant:  social security
number, name, home phone, number of family members, occupation, work phone,
building and unit numbers, and amount due.  

     The bottom half of the screen contains a box similar to the following
in which you identify the rent item to mark as uncollectible and then mark
it.

     There are several additional columns of information to the right of
the screen edge.  Use the [Right Arrow] key to move to those fields.

    Ŀ
     Rent Code    Description   Charge   Amount Paid Due Date   
                                                                
      004        DEPOSIT          55.00       35.00  09/15/90   
      005        GARBAGE PICKUP   15.00        0.00  01/01/91   
      004        DEPOSIT          55.00        0.00  01/01/91   
      003        PET CHARGE       15.00        0.00  01/01/91   
      999        MISCELLANEOUS    22.00        0.00  01/01/91   
    


(Q)uit

     To exit the TENANT RECORD AS UNCOLLECTIBLE form, press [Q].  The
system displays the QUIT BOX.  Decide whether or not to leave the screen. 
The BROWSE TENANT INFORMATION section of this documentation describes the
QUIT BOX.

     To exit the TENANT RECORD AS UNCOLLECTIBLE form using the QUICK EXIT
BOX, which will not save the information on the screen, press [ESC].  The
ADD NEW TENANT INFORMATION section of this documentation describes the
QUICK EXIT BOX.


(U)collectable

     To mark, or unmark, a rent item as uncollectible for a tenant,
highlight the rent code to the marked as uncollectible and press [U].  The
system displays the following box.

        Ŀ
        Rent Code [   ] Description [            ] Charge [     ]
                         Due Date [  /  /  ]                     
                         Date Paid [  /  /  ] Amount Paid [     ]
                         Payment Type [  ]       CheckNo [    ]  
                                                 Bad Debt [ ]    
        


     The system also displays one of the following boxes.


     If the rent item is not marked as uncollectible the system displays
the MARK THIS RENT ITEM AS UNCOLLECTIBLE BOX.

                 Ŀ
                  Mark this Rent Item as Uncollectible? 
                                YES  NO                 
                 





YES

     Highlight YES and press [Enter] to mark the displayed rent item as
uncollectible.  The system returns you to the TENANT RECORD AS
UNCOLLECTIBLE form.

NO

     Highlight NO and press [Enter] to return to the TENANT RECORD AS
UNCOLLECTIBLE form without marking the displayed rent item as
uncollectible.

     If the rent item was previously marked as uncollectible, the system
displays the THIS RENT ITEM ALREADY MARKED.  UNMARK? BOX.   



                Ŀ
                 This Rent Item already Marked.  UnMark? 
                                YES  NO                  
                

YES

     Highlight YES and press [Enter] to change a rent item flagged as
uncollectible back to a collectible rent item.

NO

     Highlight NO and press [Enter] to leave the rent item marked as
uncollectible and return to the TENANT RECORD AS UNCOLLECTIBLE form.


MOVE TO HISTORY FILE

     The MOVE TO HISTORY FILE option of the RECEIVABLES selection box moves
all rent items marked as paid or uncollectible (in the POST file) via the
RECORD RECEIVABLE, MODIFY RECEIVABLE, and FLAG AS UNCOLLECTIBLE screens to
the HISTORY file.

     Run the MOVE TO HISTORY FILE option only after collecting rent
receipts from all tenants for the monthly rent cycle.  Running this option
clears rent items marked as paid or uncollectible from the PAID file.

     After moving rent item information from the PAID file to the HISTORY
FILE, it will no longer be available through any of the options on the
REC/PAY mini menu.  Therefore, it is a good idea to run this option once a
month on a set schedule.  When you highlight the MOVE TO HISTORY FILE
option of the RECEIVABLES selection box and press [Enter], the following
box appears:

                 Ŀ
                  Continue with this History File Move? 
                                YES  NO                 
                 
YES

     Highlight YES and press [Enter] if you want to move rent item
information from the PAID file to the HISTORY file.

NO

     Highlight NO and press [Enter] if you do not want to move rent item
information to the HISTORY file.

     After answering YES, the system displays the following box: 

Ŀ
  Reindexing - Do Not Disturb  


     When this box disappears, the movement of rent item information to the
HISTORY file is complete. 


PAYABLES

     Use the options available through the PAYABLES selection to record
cash disbursements to vendors.  The PAYABLES selection allows you to
perform the following cash disbursement tasks. 

     Record a payment to a vendor. 
     Change a payment to a vendor. 

     The information recorded through the PAYABLES option appears on
PAYABLE REPORTS and when you use the PAYABLES HISTORY option of the BROWSE
mini menu.

RECORD PAYABLES

     This option allows you to record payments made to a vendor.  When you
highlight the RECORD PAYABLES selection of the PAYABLES option and press
[Enter] the system displays the CASH DISBURSEMENT FORM.  

     The CASH DISBURSEMENT FORM contains the following fields: system
assigned entry number, vendor number, vendor name, vendor's tax payer id or
social security number, payable category, check number, amount of check,
building and unit, due date, and comments.

     The fields in the CASH DISBURSEMENT FORM are self explanatory,
however, certain fields (those marked with a right arrow) are required.  If
you do not know what information to place in these fields, press [F1] for a
listing of the valid options.  

     When you press [Enter] in the COMMENT field, or [Ctrl/W] in any field,
the system displays the FINISHED BOX.  Answer 'Y' or 'N' to this prompt.


MODIFY PAYABLE

     The MODIFY PAYABLE option of the PAYABLES selection allows you to
change information for a cash disbursement.  Cash disbursements are
identified by the check number.  When you highlight this option and press
[Enter] the system displays the following box:

Ŀ
    Enter Check No. to Edit.      
              [     ]             



     Supply the number of the check that you want to modify payable
information for.  If you do not know the check number, press  [F1] to
display a list of check numbers.

     To return to the PAYABLE menu without supplying a check number, press
[Enter].

     After supplying the check number, the system displays the MODIFY CASH
DISBURSEMENT FORM. 

     The system also displays the CHANGE OR DELETE BOX. 

                    Ŀ
                     Change or delete this record?  
                            CHANGE  DELETE          
                    

CHANGE

     To change the displayed cash disbursement information, highlight
CHANGE and press [Enter].  The system moves your cursor to the VENDOR
NUMBER field.  From the VENDOR NUMBER field move to the field(s) to change
and type the new information.  Exit the box by pressing [Enter] in the last
field of the screen.

DELETE

     To delete the displayed cash disbursement information, highlight
DELETE and press [Enter].  The system deletes this cash disbursement
information from the system.  The deleted cash disbursement will no longer
appear on PAYABLE REPORTS on when you use the PAYABLE HISTORY option of the
BROWSE mini menu. 

     The MODIFY CASH DISBURSEMENT FORM operates in the same way as the CASH
DISBURSEMENT FORM in the RECORD PAYABLE selection.  When you have finished
modifying the cash disbursement information, press [Ctrl/W] in any field,
or [Enter] in the COMMENT field to display the FINISHED BOX.  


NOTES:
                                  BROWSE

     The options available through the BROWSE mini menu add great
flexibility to maintaining the RENT RECEIVABLES SOFTWARE.

     Use the options available through the BROWSE mini menu to review
(browse) the following information. 

     Browse basic tenant information already recorded in the system.
     Browse basic unit information already recorded in the system.
     Browse or change receivables history information. 
     Browse or change payables history information.
     Browse or change current payment information. 
     Browse or change current post information.
     Browse or change rent setup information.
     Browse or change expense category information.
     Browse or change vendor information.

     A thorough explanation of how the TENANT INFORMATION option of the
BROWSE mini menu is provided below.  Since all the browse options operate
in exactly the same way, only brief descriptions of the other browse
options are provided. 


TENANT INFORMATION

     You will find the TENANT INFORMATION option of the BROWSE mini-menu
helpful for tasks such as: 

     Performing a quick review of one tenant, selected tenants, or all
          tenants.
     Reviewing tenants from specific ZIP code, city, etc.
     Deciding which tenants to delete from the database.
     Previewing tenant information before printing in REPORT form.

     To display the records in the tenant database, highlight the TENANT
INFORMATION option and press [Enter].  This option displays all the tenant
information added to the tenant database via the ADD NEW TENANT INFORMATION
and CHANGE TENANT INFORMATION options of the TENANT INFORMATION selection
of the DATA ENTRY mini menu.


TENANT BROWSE WINDOW

     When you highlight the TENANT INFORMATION selection of the BROWSE mini
menu the system displays the TENANT BROWSE window.

     NOTE: Tenant information added to the system since the last time you
used the REINDEX TENANT/UNIT DATA option of the INDICES mini menu may not
appear when you browse the database.  If you have changed or deleted tenant
information since the last time you used the REINDEX TENANT/UNIT DATA
option of the INDICES mini menu, these changes may not appear when you
browse the database.  To be sure the tenant database is current, run the
REINDEX TENANT/UNIT DATA option before browsing the database.

     The system displays tenant records in the order added to the database. 
For example, the first tenant added to the tenant database is the first
tenant record in the tenant database.  Likewise, the last tenant added is
the last record in the tenant database.

     Notice that in the upper left-hand corner of each database, the system
displays the system assigned number of the record that the cursor is
highlighting.  


DATABASE NAVIGATION KEYS [F2]

     Press [F2] at any time to display the quick card shown below.  Use the
described keys to move around each of the databases.

     Ŀ
        
      Key                        Effect                             
        
      UpArrow or Ctrl-E          Move up one row.                   
      DnArrow or Ctrl-X          Move down one row.                 
      LeftArrow or Ctrl-S        Move left one column.              
      RightArrow or Ctrl-D       Move right one column.             
      Ctrl LeftArrow or Ctrl-A   Pan left one column.               
      Ctrl RightArrow or Ctrl-F  Pan right one column.              
      Home                       Leftmost current screen column.    
      End                        Rightmost current screen column.   
      Ctrl-Home                  Leftmost column.                   
      Ctrl-End                   Rightmost column.                  
      PgUp                       Next edit window up.               
      PgDn                       Next edit window down.             
      Ctrl-PgUp                  First row of current column.       
      Ctrl-PgDn                  Last row of current column.        
       
     


(Q)uit

     To exit the tenant database press [Esc] or [Q] and the system displays
the QUIT BOX.

                                Ŀ
                                  Quit?  
                                 YES  NO 
                                

YES

     To return to the BROWSE mini menu, highlight YES and press [Enter].





NO

     If you do not want to exit this screen, highlight NO and press
[Enter].


(G)oto

     The GOTO option moves your cursor directly to a specific tenant
record.  Press [G] and the system displays this box:

                      Ŀ
                       Go to record #  : 
                       ______            
                      

     Type the record number the system has assigned to the tenant that you
want to view information for.


(L)ocate

     The (L)OCATE option allows you to search the field of your choice in
the database for unique items.  You can search the database for records
containing fields with unique social security numbers, names, addresses,
zip codes, etc.

     Locating records with unique fields in the database requires three
separate steps.  These are:

     Choose the field (column) in which to perform the search.
     Choose a comparison method for the search (for example, is equal to,
          is less than, etc.)
     Identify the value to search for. 

     The system searches from the highlighted record to the bottom (last
record) of the database.  If you want to search the entire database, before
running the (L)OCATE option, press [Ctrl/PgUp] to move your cursor to the
top (first record) in the database. 


     During the search, the system stops at the first record matching the
query you have created.  To search for additional records make the proper
selection in the CONTINUE SEARCH BOX described below.     

     To create a query press [L] and the system displays the SELECT SEARCH
FIELD box.

SELECT SEARCH FIELD BOX

     Use the [Up Arrow] or [Dn Arrow] keys to highlight the SELECT SEARCH
FIELD BOX, selecting the field that you want to search.  Press [Enter] and
the system displays the selected field name in the PICK OPERATIONAL box. 


PICK OPERATIONAL BOX

     The PICK OPERATIONAL box allows you to tell the system how it should
compare the value you will type in the VALUE ENTRY BOX that appears after
you have made a selection in the PICK OPERATIONAL BOX.   

                 Locate record where XXXXXXXX:Ŀ
                 is equal to                            
                 is greater than                        
                 is less than                           
                 is greater than or equal to            
                 is less than or equal to               
                 is not equal to                        
                 contains                               
                 


XXXXXXXX

     XXXXXXXX displays the field picked in the SELECT SEARCH FIELD BOX. 

     Use the [Up Arrow] and [Down Arrow] keys to highlight the comparison
method you want to use.  

     NOTE:  When deciding which record in the database to display, the
system compares the first letter or number, then the second letter or
number, then the third number or letter, etc.

     Following this strategy, the system uses the following logic for each
of the selections in the PICK OPERATIONAL box.  


NUMBERS

IS EQUAL TO         If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays only those tenants in your system with a zip
                    code of 47578.

IS GREATER THAN     If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays only those tenants in your system with a zip
                    code greater than 47578.  (E.g those tenants with ZIP
                    CODES of 47579, 47580, 47581...)

IS LESS THAN        If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays only those tenants in your system with a zip
                    code less than 47578.  (E.g those tenants with ZIP
                    CODES of ... 36581, 42984, 47576, 47577.)   


IS GREATER THAN
OR EQUAL TO         If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays only those tenants in your system with a zip
                    code of 47578 or greater.  (E.g those tenants with ZIP
                    CODES of 47578, 47579, 47580, 84736, 90987...)

IS LESS THAN OR 
EQUAL TO            If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays only those tenants in your system with a zip
                    code of 47578 or less.  (E.g those tenants with ZIP
                    CODES of ... 36581, 42984, 47576, 47577, 47578.)

IS NOT EQUAL TO     If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 47578 in the VALUE ENTRY box, the system
                    displays all the tenants in your system with a zip code
                    that is not 47578.  (E.g those tenants with ZIP CODES
                    of ... 47577, 47579, 47580...) 

CONTAINS            If you choose the ZIP field in the SELECT SEARCH FIELD
                    box, choose this option in the PICK OPERATIONAL box,
                    and type 78 in the VALUE ENTRY box, the system displays
                    all the tenants in your system with a zip code that
                    contains the number combination 78.  (E.g those tenants
                    with ZIP CODES of ... 47578, 78579, 98781...) 

LETTERS

IS EQUAL TO         If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name of McClain.

IS GREATER THAN     If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name alphabetically greater than McClain. (E.g
                    tenants with a LASTNAME of McClaine, Owens, Patterson,
                    Tearney...) 

IS LESS THAN        If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name alphabetically less than McClain. (E.g
                    tenants with a LASTNAME of ... Harvey, Indicott,
                    Jackson, MacClain.)


IS GREATER THAN
OR EQUAL TO         If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name alphabetically equal to or greater than
                    McClain. (E.g tenants with a LASTNAME of McClain,
                    Owens, Patterson, Tearney...)

IS LESS THAN OR 
EQUAL TO            If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name alphabetically equal to or less than
                    McClain. (E.g tenants with a LASTNAME of ... Harvey,
                    Indicott, Jackson, McClain.)

IS NOT EQUAL TO     If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type McCLAIN in the VALUE ENTRY box, the
                    system displays only those tenants in your system with
                    a last name that is not McClain. (E.g tenants with a
                    LASTNAME ...Harvey, Indicott, Jackson, MacClain, Owens,
                    Patterson, Tearney...)

CONTAINS            If you choose the LASTNAME field in the SELECT SEARCH
                    FIELD box, choose this option in the PICK OPERATIONAL
                    box, and type MA in the VALUE ENTRY box, the system
                    displays all the tenants in your system with a LASTNAME
                    containing the letter combination MA.  (E.g tenants
                    with a LASTNAME equal ... Cain, Indicott, McClain,
                    Strain, Wainright...) 


     After choosing the OPERATIONAL by which you want the system to select
the records in the database for display on the TENANT BROWSE WINDOW screen,
press [Enter] and the system displays the VALUE ENTRY box. 


VALUE ENTRY BOX
     
     The VALUE ENTRY BOX allows you to type in the sequence of letters,
numbers, or a combination of letters and numbers that you want the system
to use when selecting the records in your database for display on the
BROWSE TENANT INFORMATION screen.

         Ŀ
          Locate for XXXXXXXX YYYYYYYYYYY  :                   
         

XXXXXXX

     Is the field picked in the SELECT SEARCH FIELD BOX.

YYYYYYYYYYY

     Is the operational picked in the PICK OPERATIONAL BOX.

     Type the value you want the system to use to search the selected
field.  The typed value can be a mixture of letters and numbers.  When you
press [Enter] the system performs its search. 

     Remember:  the system searches from where you are in the database to
the end of the database. 

     When the system finds the first occurrence of what you are searching
for, the system displays that record on the TENANT BROWSE WINDOW.


CONTINUE SEARCH BOX

     To continue searching for additional occurrences, press [L] and the
CONTINUE SEARCH BOX appears: 

                      Ŀ
                       Continue from last search? 
                         Continue..  New Search   
                      

CONTINUE

     To continue searching the database with the same query, highlight
CONTINUE and press [Enter].

NEW SEARCH

     To search the database with a new query, highlight NEW SEARCH and
press [Enter].

     If the system does not find a record matching information you asked it
to look for, it displays the message:   

                           Ŀ
                            No match found    
                            Press a key...    
                           

     Press any key and the system returns you to the TENANT BROWSE WINDOW.

(V)ertical View

     This option displays the information for the highlighted record
vertically (from top to bottom) instead of horizontally (across the
screen.) When you press [V], the system displays the highlighted record's
information vertically on the screen.

     When there are more fields in a record than can fit in the VERTICAL
VIEW box, use the [Up Arrow], [Dn Arrow], [Pg Up], and [Pg Dn] keys to
navigate the information.


UNIT INFORMATION

     You will find the UNIT INFORMATION option of the BROWSE mini-menu
helpful for tasks such as: 

     Performing a quick review of one unit, selected units, or all units.
     Reviewing units in a specific building, those with air conditioning,
          etc. 
     Deciding which units to delete from the database after their sale.
     Previewing unit information before printing in REPORT form.

     To display the records in the unit database, highlight the UNIT
INFORMATION option and press [Enter].  This option displays all the
information added to the unit database via the ADD NEW UNIT INFORMATION and
CHANGE UNIT INFORMATION options of the DATA ENTRY mini menu.

     NOTE: Unit information added to the system since the last time you
used the REINDEX TENANT/UNIT DATA option of the UTILITIES mini menu may not
appear when you browse the database.  To be sure the unit database is
current, run the REINDEX TENANT/UNIT DATA option before browsing the
database.


RECEIVABLES HISTORY

     The RECEIVABLES HISTORY option of the BROWSE mini menu allows you to
browse and change the records in the RECEIVABLES HISTORY file. 

     The RECEIVABLES HISTORY file contains a rent history for each tenant. 
Rent items marked as paid or uncollectible are moved from the PAID file to
the RECEIVABLES HISTORY file when the MOVE RENT ITEMS TO HISTORY FILE
option of the REC/PAY mini menu is used.

     The RECEIVABLES HISTORY BROWSE WINDOW operates in the same manner as
the TENANT INFORMATION option of the BROWSE mini menu.  Refer to that
section of this documentation for specific information about browsing or
updating the RECEIVABLES HISTORY file. 


PAYABLES HISTORY

     The PAYABLES HISTORY option of the BROWSE mini menu allows you to
browse and change the records in the PAYABLES HISTORY file. 

     The PAYABLES HISTORY file contains a complete history of all payables
that have been added to the system via the ADD PAYABLES option of the
REC/PAY mini menu.

     The PAYABLES HISTORY BROWSE WINDOW operates in the same manner as the
TENANT INFORMATION option of the BROWSE mini menu.  Refer to that section
of this documentation for specific information about browsing or updating
the PAYABLES HISTORY file. 


     NOTE: Payables information added to the system since the last time you
used the REINDEX TENANT/UNIT DATA option of the UTILITIES mini menu may not
appear when you browse the database.  To be sure the payables history
database is current, run the REINDEX TENANT/UNIT DATA option before
browsing the database.


CURRENT PAYMENT INFORMATION

     Use the CURRENT PAYMENT INFORMATION option of the BROWSE mini menu to
browse or change records in the PAID file.

     The PAID file contains tenant rent receivable information that has
been marked as paid or uncollectible, as well as tenant refund information,
recorded via the options available through the RECEIVABLE mini menu.  After
tenant rent receivable information is moved from the PAID file via the MOVE
RENT ITEMS TO HISTORY option of the RECEIVABLES mini menu it cannot be
viewed via this option.  Instead, use the HISTORY INFORMATION option of
this mini menu.

     The CURRENT PAYMENT INFORMATION BROWSE WINDOW operates in the same
manner as the TENANT INFORMATION option of the BROWSE mini menu.  Refer to
that section of this documentation for specific information about browsing
or updating the PAID file.


CURRENT POST INFORMATION

     Use the CURRENT POST INFORMATION option of the BROWSE mini menu to
browse or change records in the POST file.

     When the AUTOMATIC or MANUAL POST option of the POST mini menu is run,
certain information, such as the due date for tenants' rent, the rent items
due for each tenant, etc. is moved from the TENANT field to the POST file. 
Then based on the information moved from the TENANT and RENT SETUP files,
as rent payments are recorded (or marked as uncollectible), the rent
receivable information moves to the PAID file.  Therefore, the POST file
contains rent receivable information that is due, and not yet paid.

     After tenant rent receivable information is moved from the POST file
via the RECORD RENT PAYMENT or FLAG RENT ITEMS AS UNCOLLECTIBLE options of
the RECEIVABLES mini menu it cannot be viewed via this option.  Instead,
use the CURRENT PAYMENT INFORMATION option of this mini menu to view the
PAID file. 

     The CURRENT POST INFORMATION BROWSE WINDOW operates in the same manner
as the TENANT INFORMATION option of the BROWSE mini menu.  Refer to that
section of this documentation for specific information about browsing or
updating the POST file.


SETUP INFORMATION

     Use the SETUP INFORMATION option of the BROWSE mini menu to browse or
change records in the RENT SETUP file.


     The RENT SETUP file contains rent receivable item description
information for each tenant.  This rent receivable information is setup via
the RENT SETUP FORM available through the ADD NEW TENANT INFORMATION and
CHANGE OR DELETE TENANT INFORMATION options of the TENANT INFORMATION
selection of the DATA ENTRY mini menu.  The information in the RENT SETUP
file is moved to the POST file each time the AUTOMATIC POST or MANUAL POST
option of the POST mini menu is run.

     The RENT SETUP BROWSE WINDOW operates in the same manner as the TENANT
INFORMATION option of the BROWSE mini menu.  Refer to that section of this
documentation for specific information about browsing or updating the RENT
SETUP file.


CATEGORY INFORMATION

     Use the CATEGORY INFORMATION option of the BROWSE mini menu to browse
or change records in the EXPENSE CATEGORY file.

     The EXPENSE CATEGORY file contains item description information for
each expense category.  This expense category information is setup via the
MODIFY EXPENSE CATEGORIES option of the DATA ENTRY mini menu.

     The EXPENSE CATEGORY BROWSE WINDOW operates in the same manner as the
TENANT INFORMATION option of the BROWSE mini menu.  Refer to that section
of this documentation for specific information about browsing or updating
the EXPENSE CATEGORY INFORMATION file.


VENDOR INFORMATION

     Use the VENDOR INFORMATION option of the BROWSE mini menu to browse or
change records in the VENDOR file.

     The VENDOR file contains descriptive information for each vendor in
the system.  This vendor information is added to the system via the ADD NEW
VENDOR INFORMATION or CHANGE OR DELETE VENDOR INFORMATION selection of the
VENDOR INFORMATION option of the DATA ENTRY mini menu.

     The VENDOR INFORMATION BROWSE WINDOW operates in the same manner as
the TENANT INFORMATION option of the BROWSE mini menu.  Refer to that
section of this documentation for specific information about browsing or
updating the VENDOR INFORMATION file.

                                 UTILITIES

     The UTILITIES option of the RENT RECEIVABLES main menu allows you to
update datafiles in the system with recently added, changed, or deleted
information.  The UTILITIES option is also used to change system defaults
and use the on-line mortgage calculator.  When you highlight the UTILITIES
option of the RENT RECEIVABLES mini menu these options are presented: 

     Reindex Tenant/Unit Data. 
     Reindex History Data. 
     Change System Defaults.
     Mortgage Calculator.

     Remember, information added, changed, or deleted from the system using
the selections available through the DATA ENTRY mini menu since the last
time you ran the UTILITIES option, may not appear in the selections
available through the BROWSE mini menu, or on printed REPORTS.  Likewise,
information added, changed, or deleted from the HISTORY file using the MOVE
RENT ITEMS TO HISTORY file option of the RECEIVABLES selection of the
REC/PAY mini menu may not appear in the RECEIVABLES HISTORY option of the
BROWSE mini menu, or on printed REPORTS.

     NOTE:  As a general rule you should run the REINDEX TENANT/UNIT DATA
option of the UTILITIES mini menu at the completion of each tenant or unit
data entry session to ensure that the information in the system is current.


REINDEX TENANT/UNIT DATA

     To reindex the TENANT, UNIT, and PAYABLES files in the RENT
RECEIVABLES SOFTWARE, highlight the REINDEX TENANT/UNIT DATA selection on
the mini menu and press [Enter].


REINDEX HISTORY DATA

     To reindex the HISTORY files, highlight the REINDEX HISTORY DATA
selection of the mini menu and press [Enter]. 

     When either selection is made the system displays the progress boxes
described in the MOVE TO HISTORY FILE option of the RECEIVABLES selection
of the REC/PAY mini menu.
 
     When the bar reaches 100% in the last box, reindexing of the datafiles
in the RENT RECEIVABLES SOFTWARE is complete.  The system returns you to
the RENT RECEIVABLES main menu.

     The reindexing process becomes more time consuming as the number of
tenant, unit, receivable, and history records in the datafiles grow.


CHANGE SYSTEM DEFAULTS

     The CHANGE SYSTEM DEFAULTS option of the UTILITIES mini menu allows
you to set several conditions which will affect the operation of the RENT
RECEIVABLES SOFTWARE.  The CHANGE SYSTEM DEFAULTS screen allows you to:

     Change the PASSWORDS used by the RENT RECEIVABLES SOFTWARE.
     Set the number of days after which rent is overdue that LATE LETTERS
          will be printed when the PRINT LATE LETTERS option of the
          RECEIVABLES mini menu is run.  
     Reset the beginning post number to be used the next time receivable
          information is moved to the POST file.
     Identify whether you want late charges added automatically when you
          record a rent payment via the RECORD RENT PAYMENT option of the
          RECEIVABLES mini menu. 
     Set the beginning lease date for posting.

     NOTE:  The CHANGE SYSTEM DEFAULTS screen can only be accessed by users
who supply the UPDATE password on this software's banner screen. 

     To display the CHANGE SYSTEM DEFAULTS FORM, highlight the CHANGE
SYSTEM option and press [Enter].


PASSWORD PROTECTION

     The following fields are available for assigning or changing
passwords: 

     ENTER UPDATE PASSWORD
     ENTER BROWSE ONLY PASSWORD

     Users who type the UPDATE password on the QUALITY SOFTWARE, INC.
banner screen of this software are allowed to use all menus in the
software, and to add, modify, delete, browse, reindex files, post rents,
back out posted rents, move rent items to the HISTORY file, and print all
of the information in the system.

     Users who type the BROWSE ONLY password on the QUALITY SOFTWARE, INC.
banner screen of this software are not allowed to access all menu options,
and for those portions of the system to which they are allowed access, they
are allowed only to view or print selected information.

     To change the password in either of these fields, move the cursor to
the appropriate field and type the new password.  Passwords can be up to
eight characters (combination of letters and numbers).

     When a password is changed, users attempting to enter the system by
typing the old password will not be allowed to access the software.

     In most cases, only one person, typically the system administrator, is
allowed to change passwords.

     Remember, a user change their privilege level at any time by pressing
[F9].  The system displays the PASSWORD SCREEN, where the user can supply
either the browse or update password to change the privilege level of the
user.   

LATE LETTER TIMING

     The FIRST LATE LETTER (IN DAYS), SECOND LATE LETTER, and THIRD LATE
LETTER fields allow you to set the number of days after rent is due that
late letters are generated by the system when the PRINT LATE LETTERS option
of the RECEIVABLES mini menu is run.

     The FIRST LATE LETTER should be the first late letter received by a
tenant with overdue rent.  The second and third letters should follow in
order.  To set this sequence up, the FIRST LATE LETTER should have the
fewest days after rent is due, and the THIRD LATE LETTER the greatest.  

     For example, to set up the FIRST LATE LETTER to be generated 5 days
after rent was due, type a 5 in the FIRST LATE LETTER (IN DAYS) field. 
Supplying 15 and 30 in the SECOND and THIRD LATE LETTER fields, will result
in the SECOND LATE LETTER being generated 15 days after rent was due, and
the THIRD LATE LETTER following at 30 days after rent was due. 


NEXT POST NUMBER

     The NEXT POST NUMBER field displays the next number the system will
use as the identifying number for records in the POST file.  To change the
first number to be used for record identification the next time you run the
AUTOMATIC or MANUAL POST option of the POST mini menu, supply the new
number in this field.

The next time you run the AUTOMATIC or MANUAL POST option the system will
use the supplied number and those following in consecutive order until all
records are posted.  This field will then be updated to reflect the next
available post number.  

     NOTE:  The NEXT POST NUMBER is normally set only once, when the
software is installed.  If you change the NEXT POST NUMBER after using the
software, you run the risk of creating post records with duplicate post
numbers, which will cause problems within the system. 


ADD LATE CHARGES DURING PAYMENT

     The LATE CHARGE SETUP field allows you to identify whether or not you
want to be able to add late charges to a tenant's rent billing at the time
they are making a past due payment and you are recording the payment via
the RECORD RECEIVABLE selection of the RECEIVABLE option of the REC/PAY
mini menu.

Y
     Supply 'Y' if you want to be prompted to include a late payment on a
tenant's rent bill at the time the tenant is making a late payment and you
are recording the payment using the RECORD RECEIVABLE option of the
RECEIVABLE selection of the REC/PAY mini menu. 




N 

     Supply 'N' if you do not want to be prompted to record late payments
when a tenant is making a payment and you are recording it via the RECORD
RECEIVABLE option of the RECEIVABLES selection of the REC/PAY mini menu.


DEFAULT LATE CHARGE RENT CODE

     If you answer 'Y' in the LATE CHARGE SETUP field, supply the up to
three letter code you want the system to use as the default for the late
charge on tenants' rent billing when they are being assessed a late charge. 


POST DATE SETUP

     The last prompt in the CHANGE SYSTEM DEFAULTS screen allows you to
tell the RENT RECEIVABLES SOFTWARE whether you want to use the day supplied
in the beginning lease date provided in the ADD NEW TENANT INFORMATION
option of the TENANT INFORMATION selection of the DATA ENTRY mini menu as
the day in the DUE DATE for rent when rents are posted to the POST file via
the AUTOMATIC POST or MANUAL POST option of the POST mini menu.  

     For example if you answer "Y" in the USE BEGINNING LEASE DATE FOR
POSTING prompt on this screen, then supply a beginning lease date of
"03/03/91 on the ADD NEW TENANT INFORMATION screen, the system
automatically uses the day (03) as the day in the DUE DATE when rents are
posted to the POST file via the AUTOMATIC POST or MANUAL POST option of the
POST mini menu.  Therefore, if you are posting for April, and the USE
BEGINNING LEASE DATE FOR POSTING is "Y", then the DUE DATE for the tenant's
rent in the POST file will be "04/02/91". 

     As a result, if you answer "Y" in this prompt, each tenant's DUE DATE
for rent will coincide exactly with the day of the month the lease went
into effect.

     NOTE:  If a BEGINNING LEASE DATE is not supplied for a tenant, even if
this prompt is "Y", the system will use the 15th day of the month as the
DUE DATE for that tenant's rent payment.

     Likewise, if you answer "N" in this prompt, the system will
automatically make the 15th day of the month the DUE DATE for rent for all
tenants, regardless of the day each tenant's lease actually began.

     Exiting the CHANGE SYSTEM DEFAULTS screen follows procedures similar
to exiting the TENANT INFORMATION FORM in the ADD NEW TENANT INFORMATION
option.  If you need help with these procedures, see the ADD NEW TENANT
INFORMATION section of this documentation.







MORTGAGE CALCULATOR

     The MORTGAGE CALCULATOR option of the UTILITIES mini menu provides a
quick way to calculate mortgages.  

     When you highlight the MORTGAGE CALCULATOR option of the UTILITIES
mini menu and press [Enter], the following screen appears.  

          Ŀ
               M O R T G A G E   C A L C U L A T O R           
                                                               
                     Number of Payments in a Year              
                                  [  0]                        
                                                               
                       Enter the Amount of the Loan            
                              [       0.00]                    
                                                               
           Enter the Annual Rate of Interest (8.5, 9.0, etc.)  
                                [ 0.000]                       
                                                               
             Enter the Duration of the Loan (Years,Months)     
                               [ 0] [  0]                      
          


     Supply the following information in the mortgage calculator: number of
payments in a year (e.g 12 for monthly payments, 26 for bi-weekly payments,
etc.), amount of the loan ($99,999,999.99 limit and do not supply commas),
annual rate of interest (8.5 = eight and one-half percent, 0.5 = one-half
of one percent), and the duration of the loan in years and months (years
are in the first box, months in the second).  

     When you press [Enter] in the months box, the system displays the
CONTINUE box shown below:

                    Ŀ
                      Continue with Calculations?   
                                YES  NO             
                    

YES

     Highlight YES and press [Enter] to display the OUTPUT SELECTION BOX.

NO
     Highlight NO and press [Enter] to return to the UTILITIES mini menu.


     If you selected YES in the CONTINUE box, the OUTPUT SELECTION BOX
appears:

                 Ŀ
                   Send Output to Screen or Printer?    
                            Screen   Printer            
                 

SCREEN

     Highlight the SCREEN option and press [Enter] to send the results of
the mortgage calculation to the screen.



PRINTER

     Highlight the PRINTER option and press [Enter] to send the results of
the mortgage calculation to the printer.

     If you selected SCREEN the system displays at least three screens of
information, a MORTGAGE OVERVIEW, a PAYMENT BY PAYMENT DETAIL REPORT, and a
FINAL MORTGAGE TOTALS.  If you selected PRINTER the same information is
sent to your printer.

     The MORTGAGE OVERVIEW displays the number of payments made per year,
mortgaged amount, annual interest rate, length of loan, and payment amount. 
The CONTINUE box is displayed at the bottom of the MORTGAGE OVERVIEW
screen.  Select YES to display the PAYMENT BY PAYMENT DETAIL REPORT. 
Select NO to return to the UTILITIES mini menu.

     The PAYMENT BY PAYMENT DETAIL REPORT displays a payment by payment
accounting of the mortgage.  This display includes a declining balance of
the mortgage, the amount of the interest payment, the amount of the
principle, the payment amount, the unpaid balance.  Select YES to display
the FINAL MORTGAGE TOTALS REPORT.  Select NO to return to the UTILITIES
mini menu.

     The FINAL MORTGAGE TOTALS REPORT displays the number of years of the
mortgage, the total interest paid, the principle amount of the loan, the
total amount paid to pay off the loan, and the ending balance.  The system
then displays the EXIT box shown below.

                        Ŀ
                          End of Calculations    
                                  OK             
                        

     Press any key to exit the MORTGAGE CALCULATOR and return to the
UTILITIES mini menu.


                                  REPORTS


     The REPORTS option of the RENT RECEIVABLES SOFTWARE main menu allows
you to produce five major types of reports from the RENT RECEIVABLES
SOFTWARE.  When you highlight the REPORTS option of the RENT RECEIVABLES
mini menu these options are presented: 

     Tenant Reports
     Unit Reports
     Receivable Reports
     Payable Reports
     Vendor Reports

     Each of these options contains several more selections. 

     Depending on the option and report you choose, the system prompts you
for the information necessary to create the report.  All reports are
available in one of the formats described below.

     Saving the report to an ASCII text file in the RENT RECEIVABLES
          subdirectory. 
     Producing a paper copy of the report on your PC's printer. (Printer
          must be able to print in compressed mode and support the extended
          ASCII character set.)
     Displaying the report on your PC's screen.  

     Many of the option boxes and prompts used to generate reports are
repetitive.  This documentation describes each box or prompt the first time
it is used and from then on refers to the original description.


TENANT REPORTS

     The TENANT REPORTS option of the REPORTS mini menu allows you to
produce the following reports:

     Full Tenant Description 
     Brief Tenant Description 
     Move-In Description 
     Move-Out Description
     Tenant Lease Renewal
     Select Tenant 
     Tenant Labels


FULL TENANT DESCRIPTION

     The tenant reports are sorted alphabetically by last name.  The report
for each tenant includes the following information: 




PERSONAL

     The report includes this personal information for each tenant: name,
social security number, home phone, family members, occupation, work phone,
tenant comments, move-in date, lease date, security deposit, other deposit,
and total deposit.  

UNIT INFORMATION

     The report includes this personal information for each rental unit and
unit number, move-in comments, move-out date, damage charges, amount
returned, damage comments, and move-out comments.

     When you highlight the TENANT DESCRIPTION REPORT selection and press
[Enter], the system displays the REPORT DESTINATION BOX.


REPORT DESTINATION BOX

     The REPORT DESTINATION BOX has three options:

                         Ŀ
                         Send Output Screen    
                         Send Output to Printer
                         Send Output to File   
                         

     To return to the REPORTS mini menu, press [Esc].  To make a selection,
highlight the way you want the report produced and press [Enter].

SEND OUTPUT TO SCREEN

     You'll find directing reports to the screen on your PC useful for
reviewing reports before printing.  Reports appear on your PC's screen as
if printed.  If you decide to print a report after viewing it, follow the
directions in the SEND OUTPUT TO PRINTER section of this documentation.

     To send the report to your PC's screen, highlight the SEND OUTPUT TO
SCREEN option and press [Enter].  The system displays the CONTINUE BOX. 
Decide whether or not you want to display the report.

     The system returns to the REPORTS mini menu after producing the TENANT
DESCRIPTION REPORT.


SEND OUTPUT TO PRINTER

     The SEND OUTPUT TO PRINTER selection sends a report directly to your
PC's printer.

     Reports will print on virtually any printer capable of printing the
ASCII (American Standard Code for Information Interchange) extended
character set.  The printer must also support compressed mode (Lineprinter
typeface sized 16.66 points or smaller).  All reports fit on standard 8 1/2
by 11 inch paper.

QUIT BOX (REPORTS)

     You can stop the print job at anytime by pressing [Esc].  The system
displays the prompt:

               Ŀ
                Are You Sure You Want To Quit Printing?  
               

YES
     Printing stops when the printer buffer is empty and returns you to the
REPORTS mini menu. 

NO

     Resumes the print job.  


CONTINUE BOX

     Before printing the report, the system displays the message:

                       Ŀ
                        Continue with the Report? 
                                YES  NO           
                       

YES

     Sends the report to the printer, screen, or ASCII text file.

NO

     Returns you to the REPORTS mini menu without producing the report.


SEND OUTPUT TO FILE

     The SEND OUTPUT TO FILE option formats reports as ASCII (American
Standard Code for Information Interchange) text files.  Most word
processing and many other software packages can import ASCII text files. 
(See the target software's documentation for information about importing an
ASCII text file.) 

     This option is also a convenient way to save a specific report to a
floppy diskette.

     To save the report as an ASCII text file, highlight the SEND OUTPUT TO
FILE selection, and press [Enter].  The system displays the prompt:


              Ŀ
               Enter Filename, (do not include extension). 
                     XXXXXXXXXXXXXXXXXXXXXXXXXXXXX         
              

XXXXXXXX

     Type the path and file name (up to eight characters) you want this
ASCII text file to have.  For example, if you want to save the report in a
file called "REPORT" in the C:\RENTALS subdirectory, supply
"C:\RENTALS\REPORT" in the prompt.  Do not enter an extension to the file
name as the system appends the extension .PRN to the file name you provide. 
Make a note of the file name, so you'll know which file to import into the
target software.

     Press [Enter] and the system displays the CONTINUE BOX described in
the SEND OUTPUT TO PRINTER BOX section of this documentation.


PROBLEM BOX

     If the system recognizes a problem in printing, it displays the
message:

              Ŀ
               Your printer is off-line.  Please turn on. 
                            Continue  Abort               
              

     When the system displays this box, check your printer for the
following:

          Make sure it is on-line.
          Check for paper jams.
          Make sure cables are secure.
          Make sure there are no other problems with the printer.

     Please refer to your printer manual for additional help. 

CONTINUE

     Highlight CONTINUE and press [Enter] to finish producing a report.

ABORT

     Highlight ABORT and press [Enter] to stop producing a report and
return to the REPORTS mini menu.


BRIEF TENANT DESCRIPTION

     The BRIEF TENANT DESCRIPTION REPORT produces a brief report for each
tenant.  The system sorts reports alphabetically by last name.  The report
for each tenant includes the following information: name, social security
number, home phone number, work phone number, move-in date, lease dates,
and building and unit numbers. 

     After highlighting this option and pressing [Enter], the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  See the REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation for
descriptions of how these boxes operate.


MOVE-IN DESCRIPTION

     The MOVE-IN DESCRIPTION option creates a list of tenants whose move-in
dates fall between the dates of your choice.  The system sorts tenants
alphabetically by last name.  The report includes the following for each
tenant: name, social security number, home phone, occupation, work phone,
move-in date, lease dates, security deposit, other deposits, total
deposits, building and unit numbers, and move-in comments.

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Move-In Date :   /  /   
                

     Type the first move-in date you want on this report. 

                 Ŀ
                  Enter Ending Move-In Date :   /  /   
                 

     Type the last move-in date you want on this report.

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  See the REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation for
descriptions of how these boxes operate.


MOVE-OUT DESCRIPTION

     The MOVE-OUT DESCRIPTION REPORT option creates a list of tenants whose
move-out dates fall between the dates of your choice.  The system sorts
tenants alphabetically by last name.  The report includes the following for
each tenant: name, social security number, home phone, work phone, lease
dates, security deposit, other deposits, total deposits, building and unit
numbers, move-out date, security deposit, deposit amount returned, damage
comments, and move-out comments.

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Move-Out Date :  /  /   
                


     Type the first move-out date you want on this report.  The system
displays the prompt:

                 Ŀ
                  Enter Ending Move-Out Date :  /  /   
                 

     Type the last move-out date you want on this report.

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describe
how these boxes operate.


TENANT LEASE RENEWAL

     The TENANT LEASE RENEWAL REPORT option creates a list of tenants whose
lease expires within the dates of your choice.  The system sorts this
report alphabetically by last name.  The report for each tenant includes
the following information: name, social security number, home phone number,
work phone number, move-in date, lease dates, and building and unit
numbers. 

     When you highlight this option and press [Enter] the system displays
this prompt:

                 Ŀ
                  Enter Beginning Report Date :  /  /   
                 

     Type the first lease expiration date you want on this report.  The
system displays the prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last lease expiration date you want on this report.

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describe
how these boxes operate.


SELECT TENANT

     The SELECT TENANT selection prints the same report as that produced in
the FULL TENANT DESCRIPTION selection, except that the report is for the
tenant of your choice.  When you highlight the SELECT TENANT selection and
press [Enter] the following prompt appears: 



                   Ŀ
                    Enter Tenant Soc-Sec-No.:         
                   

     Type the social security number of the tenant for which you want to
produce a tenant report.  (If you do not know the tenant's social security
number, press [F1] to display a list of all tenants in the system).

     To return to the TENANT REPORTS menu without supplying a social
security number, press [Enter].

     After typing the tenant's social security number, the system displays
the REPORT DESTINATION BOX and the CONTINUE BOX.  The FULL TENANT
DESCRIPTION section of this documentation describes these boxes.


TENANT LABELS

     The TENANT LABELS report allows you to print mailing labels for all
tenants in the system, or for tenants with past due rent.  The system is
designed to print a single column (one up) of 1" X 4" labels.

     If you want to print labels for tenants with past due rent, it is best
to run the TENANT LABELS option immediately after printing collection
letters via the COLLECTION LETTERS option of the RECEIVABLE REPORTS
selection of the REPORTS mini menu.  When you print tenant labels
immediately after printing collection letters, the tenant labels printed
match the collection letters printed.

     If you do not print tenant labels immediately after printing
collection letters, the system prints tenant labels based on the most
recent list of tenants with past due rent.  The most recent list of tenants
with past due rent may, or may not, match the most recently printed batch
of collection letters.

     When you highlight the TENANT LABELS selection of the TENANT REPORTS
option, and press [Enter], this prompt appears:

                 Ŀ
                  Print Labels for Uncollectibles Only? 
                                YES  NO                 
                 

YES

     Highlight YES and press [Enter] to print tenant address labels only
for tenants with overdue rents.

NO

     Highlight NO and press [Enter] to print tenant address labels for all
tenants in the system.







UNIT REPORTS

     The UNIT REPORTS option of the REPORTS mini menu allows you to produce
unit related reports.  These reports include:

     Unit Description         
     Unoccupied Description   
     Select Building and Unit 
     Occupied Percentage Graph


UNIT DESCRIPTION

     The UNIT DESCRIPTION option of the UNIT REPORTS selection of the
REPORT mini menu prints a UNIT DESCRIPTION for each rental unit.  Only
rental units recorded in the system via the UNIT INFORMATION FORM of the
ADD UNIT INFORMATION or CHANGE OR DELETE UNIT INFORMATION selection of the
UNIT INFORMATION option of the DATA ENTRY mini menu appear on this report.

     The system sorts the units on this report by building by unit.

     The report for each unit contains the following information: building
and unit number, status, address, occupied social security number of
tenant, number of bathrooms, number of bed rooms, carpet, drapes, washer,
dryer, garage, heat type, and comments.

     After highlighting the UNIT DESCRIPTION option and pressing [Enter],
the system displays the REPORT DESTINATION BOX and the CONTINUE BOX.  See
the REPORT DESTINATION BOX and CONTINUE BOX sections of this documentation
for descriptions of how these boxes operate.


UNOCCUPIED DESCRIPTION

     The UNOCCUPIED DESCRIPTION selection of the UNIT REPORTS option prints
a UNIT DESCRIPTION for each unoccupied rental unit.  Unoccupied units are
those identified by leaving the IS UNIT OCCUPIED blank, or typing an 'N' in
this field, of the UNIT INFORMATION FORM of the ADD UNIT INFORMATION or
CHANGE OR DELETE UNIT INFORMATION selections of the UNIT INFORMATION option
of the DATA ENTRY mini menu. 

     The system sorts unoccupied units on this report by building by unit.

     The report for each unit contains the following information: building
and unit number, status, address, occupied, number of bathrooms, number of
bed rooms, carpet, drapes, washer, dryer, garage, heat type, and comments. 

     After highlighting the UNOCCUPIED DESCRIPTION option and pressing
[Enter], the system displays the REPORT DESTINATION BOX and the CONTINUE
BOX.  See the REPORT DESTINATION BOX and CONTINUE BOX sections of this
documentation for descriptions of how these boxes operate.




SELECT BUILDING AND UNIT 

     The SELECT BUILDING AND UNIT selection of the UNIT REPORTS option
prints a UNIT DESCRIPTION for the rental unit of your choice.  Only rental
units recorded in the system via the UNIT INFORMATION FORM of the ADD UNIT
INFORMATION or CHANGE OR DELETE UNIT INFORMATION selections of the UNIT
INFORMATION option of the DATA ENTRY mini menu appear on this report.

     The report for the selected building and unit contains the following
information: building and unit number, status, address, occupied, number of
bathrooms, number of bed rooms, carpet, drapes, washer, dryer, garage, heat
type, and comments. 

     When you highlight the SELECT BUILDING AND UNIT selection of the UNIT
REPORTS option, and press [Enter], this prompt appears:

                  Ŀ
                    Enter Building and Unit to Print  
                          Ŀ Ŀ          
                                     
                  

     Type the building and unit number of the rental unit for which you
want to change or delete information.  (If you do not know the rental
unit's building and unit number, press [F1] to display a list of all
building and unit information in the system).

     To return to the UNIT REPORTS menu without supplying a building or
unit number, press [Enter].

     After typing the rental unit's building and unit number and pressing
[Enter] the system displays the REPORT DESTINATION BOX and the CONTINUE
BOX.  See the REPORT DESTINATION BOX and CONTINUE BOX sections of this
documentation for descriptions of how these boxes operate.


OCCUPIED PERCENTAGE GRAPH

     The OCCUPIED PERCENTAGE GRAPH of the UNIT REPORTS option displays a
graph showing the ratio of occupied to unoccupied rental units in the
system. 

     Unoccupied units are those identified by leaving the IS UNIT OCCUPIED
blank, or typing an 'N' in this field, of the UNIT INFORMATION FORM of the
ADD UNIT INFORMATION or CHANGE OR DELETE UNIT INFORMATION selections of the
UNIT INFORMATION option of the DATA ENTRY mini menu. 

     Occupied units are those that identified by typing a 'Y' in the IS
UNIT OCCUPIED blank field, of the UNIT INFORMATION FORM of the ADD UNIT
INFORMATION or CHANGE OR DELETE UNIT INFORMATION selections of the UNIT
INFORMATION option of the DATA ENTRY mini menu. 

     When you highlight the OCCUPIED PERCENTAGE GRAPH selection of the UNIT
REPORTS option and press [Enter], this graph appears on your screen.  The
system does not print this graph.


          Ŀ
                   Percent of Units Occupied  66.7 %           
                                                               
           Ŀ  
           0%        25%          50%         75%         100% 
                              
                                                               
                       Press any key to continue               
          

     Press any key to return to the REPORTS mini menu.


RECEIVABLE REPORTS

     The RECEIVABLE REPORTS option of the REPORTS mini menu allows you to
produce receivable related reports.  These reports include: 

     Receivables Due   
     Rent Roll         
     Rent Roll By Unit 
     Uncollectible     
     Tenant History    
     Rent Items        
     Rent Notices      
     Rental Contract   
     Collection Letters

     The system uses information in the HISTORY file for these reports. 
Only rent item information moved to the HISTORY file via the MOVE TO
HISTORY FILE selection of the RECEIVABLES option of the REC/PAY
(RECEIVABLES/PAYABLES) mini menu appears on these reports. 


RECEIVABLES DUE

     The RECEIVABLES DUE selection of the RECEIVABLE REPORTS option prints
a RENT RECEIVABLES DUE REPORT for the range of dates of your choice.  The
system sorts the report by rent code and includes the following for each
rent code: rent code, description, due date, original balance, and balance
due for each tenant.  The report is subtotaled by each tenant and rent code
with a grand total showing the total due from all tenants. 

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:


                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describe
these boxes.


RENT ROLL

     The RENT ROLL selection of the RECEIVABLE REPORTS option prints a RENT
ROLL BY RENT ITEMS REPORT for the range of dates of your choice.  The
system sorts the report by tenant and includes the following information
for each tenant: rent codes, due dates, dates paid, bad debts, refund
types, charges, and amount paid.  The report includes a subtotal for each
tenant, and a grand total for all tenants and rent codes.

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describe
these boxes.


RENT ROLL BY UNIT

     The RENT ROLL BY UNIT selection of the RECEIVABLE REPORTS option
prints a RENT ROLL HISTORY REPORT for the range of dates of your choice. 
The system sorts the report by unit and includes the following information
for each unit: building, unit, rent code, description, due dates, total
charges, and total paid.  The report includes a subtotal for each unit,
each building, and a grand total for all units and buildings. 

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describe
these boxes.


UNCOLLECTIBLE

     This selection of the RECEIVABLE REPORTS option of the REPORTS mini
menu produces an UNCOLLECTIBLE RENT REPORT, between the dates of your
choice, listing the following information for each tenant with overdue
rent: social security number, rent code (and description), due date, date
paid, whether or not it is bad debt, and charge amount paid.

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.

TENANT HISTORY

     The TENANT HISTORY selection of the RECEIVABLE REPORTS option prints a
TENANT ROLL HISTORY REPORT for the tenant and range of dates of your
choice.  The TENANT HISTORY REPORT includes the following information for
the chosen tenant: name, home phone, work phone, and unit and building
number.

     The TENANT HISTORY lists rent items by rent code.  The report displays
the following information for each rent code: rent code number, due date,
date paid, comments, bad debt, refund type, charge, and amount paid.  The
report also provides a grand total for charges and amounts paid.

     When you highlight the TENANT HISTORY selection of the RECEIVABLE
REPORTS option, and press [Enter], this prompt appears:

                  Ŀ
                   Enter Person's Soc-Sec-No. to Print 
                                  -  -                 
                  

     Type the social security number of the tenant for which you want to
produce a tenant history report.  (If you do not know the tenant's social
security number, press [F1] to display an alphabetized list of all tenants
in the system).

     To return to the RECEIVABLE REPORTS menu without supplying a social
security number, press [Enter].

     After typing the tenant's social security number and pressing [Enter],
the system displays this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.

RENT ITEMS

     This option produces the RENT ROLL BY RENT ITEMS REPORT.  The report
lists rent items used to setup rent billing information via the MODIFY RENT
CODES option.  The system creates a RENT ITEMS REPORT for the range of
dates of your choice.

     The report includes the following information for each rent code:
description, total charges, and total paid.  The report provides a total of
all rent code charges and all rent codes paid between the identified dates.

     When you highlight this option and press [Enter] the system displays
this prompt: 

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
these boxes.


RENT NOTICES

     The RENT NOTICES selection of the RECEIVABLE REPORTS option allows you
to print rent invoices for all tenants.  The rent notices produced by this
option include a listing of rent items due by the date of your choice. 

     For this reason, run this option immediately after posting rents to
the POST file via the AUTOMATIC POST or MANUAL POST options of the POST
mini menu.  Use the same date in the RENT NOTICES option as you used in the
AUTOMATIC or MANUAL POST options to produce rent notices listing all rent
items due.  

     You can produce tenant mailing labels for these invoices by running
the TENANT LABELS selection of the TENANT REPORTS option of the REPORTS
mini menu.

     When you highlight the RENT NOTICES option of the RECEIVABLE REPORTS
selection and press [Enter] the system displays this prompt:

                  Ŀ
                   Enter Due Date of Notice:   /  /   
                  

     Type the due date of the rent notices.  This date should be the date
identified in the ENTER DUE DATE prompt the last time you ran the AUTOMATIC
or MANUAL POST option of the POST mini menu.  This produces rent notices
for the current rent billing cycle. 

     After typing the due date, press [Enter] and the system prints rent
notices for all tenants with this due date.  This is a print only option.

RENTAL CONTRACT

     The RENTAL CONTRACT option of the RECEIVABLE REPORTS selection allows
you to print one of the three rental contracts stored in the system for the
tenant of your choice. 

     Note:  In order for the RENTAL CONTRACT option of the RECEIVABLE
REPORTS selection to operate correctly, you must have entered tenant
information that you want to print a lease agreement for into the system
via the ADD NEW TENANT INFORMATION selection of the TENANT INFORMATION
option of the DATA ENTRY mini menu.  Likewise, you must have moved that
tenant into a rental unit via the MOVE-IN OR MOVE-OUT TENANT option of the
TENANT INFORMATION selection of the DATA ENTRY mini menu, in order for the
system to know which unit information to supply in the lease contract.

     When you highlight the RENTAL CONTRACT option of the RECEIVABLE
REPORTS selection and press [Enter], the system displays the following box:

                 Ŀ
                   Enter Tenant's Soc-Sec-No. to Print  
                                  -  -                  
                 

     Type the social security number of the tenant you want to print a
rental agreement for.  (If you do not know the tenant's social security
number, press [F1] to display a list of all tenants in the system).

     To return to the RECEIVABLE REPORTS menu without supplying a social
security number, press [Enter].

     After supplying the social security number of the tenant you want to
print a rental agreement for, or choosing a tenant from the help box, the
system displays the following box:

                        [ Lease Agreement ]Ŀ
                        Rental Lease Agreement #1
                        Rental Lease Agreement #2
                        Rental Lease Agreement #3
                        

     Highlight the version of your lease agreement you want to print for
the identified tenant and press [Enter].  The system displays the following
box:

            Ŀ
                Enter Monthly Payment Amount [       ]      
            

     Supply the monthly payment to be made by the identified tenant.  After
supplying the amount, press [Enter] and the system displays the following
box:

                 Ŀ
                  Continue with Rental Contract Print? 
                              YES   NO                 
                 

YES

     Sends the report to the printer.

NO

     Returns you to the RECEIVABLE REPORTS selection without producing the
report.


COLLECTION LETTERS

     The COLLECTION LETTERS selection of the RECEIVABLE REPORTS option
allows you to print FIRST, SECOND, and THIRD LATE LETTERS for tenant's
whose rent is overdue the number of days established for each of these LATE
LETTERS via the CHANGE SYSTEM DEFAULTS option of the UTILITIES mini menu. 
The overdue date is today's date minus the number of days overdue
established for each of the three letters.  Running the AUTOMATIC or MANUAL
POST options of the POST mini menu establishes the due date.  Therefore,
print collection letters on a scheduled basis, preferably after the
regularly scheduled posting of tenant rents.

     If you want to print tenant address labels for tenant collection
letters, run the TENANT LABEL option of the TENANT REPORTS selection of the
REPORTS mini menu, immediately after printing collection letters with this
option.  Doing so ensures printing an address label for each collection
letter.

     Change or delete late letter content using the MODIFY LATE LETTERS
option of the DATA ENTRY mini menu. 

     When you highlight the COLLECTION LETTERS option of the RECEIVABLE
REPORTS selection and press [Enter], the system displays this prompt: 

              Ŀ
               Continue with Printing Collection Letters? 
                                YES  NO                   
              

YES

     Highlight this option and press [Enter] to print collection letters.

     If there is a problem printing, the system displays the printing
PROBLEM BOX.  See the PROBLEM BOX entry of the REPORTS section of this
documentation for a description of this function. 




NO

     To return to the RECEIVABLE REPORTS selection without printing
collection letters, highlight NO and press [Enter].





PAYABLE REPORTS

     The PAYABLE REPORTS option of the REPORTS mini menu allows you to
produce payable item related reports.  These reports include:

     Payables By Category 
     Payables By Check Number         
     Payables By Building By Unit
     Payables By Vendor 


PAYABLES BY CATEGORY

     The PAYABLES BY CATEGORY selection of the PAYABLES REPORTS option
prints a CASH DISBURSEMENT REPORT BY CATEGORY REPORT for the range of dates
of your choice.  

     The CASH DISBURSEMENT REPORT BY CATEGORY REPORT includes the following
information for each payable category: report date, check number, vendor
name, building number, unit number, due date, and amount.  The report
provides a subtotal for each category and a grand total for the entire
report.

     When you highlight the PAYABLES BY CATEGORY selection of the PAYABLE
REPORTS option, and press [Enter], this prompt appears:

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  
                                                                           
     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.


PAYABLES BY CHECK NUMBER

     The PAYABLES BY CHECK selection of the PAYABLES REPORTS option prints
a CASH DISBURSEMENT REPORT BY CHECK NUMBER for the range of dates of your
choice.  

     The CASH DISBURSEMENT REPORT BY CHECK NUMBER REPORT lists payables by
check number.  The following information is included for each check: check
number, vendor name, building number, unit number, due date, and amount. 
The report provides a grand total for the entire report.

     When you highlight the PAYABLES BY CHECK NO. selection of the PAYABLE
REPORTS option, and press [Enter], this prompt appears:

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.


PAYABLES BY BUILDING BY UNIT

     The PAYABLES BY BUILDING BY UNIT selection of the PAYABLES REPORTS
option prints a CASH DISBURSEMENT REPORT BY BUILDING AND UNIT for the range
of dates of your choice.  

     The CASH DISBURSEMENT REPORT BY BUILDING AND UNIT lists payables by
building and unit number.  The following information is included for each
building and unit number: check number, vendor name, building number, unit
number, due date, and amount.  The report provides a subtotal for each
building and unit number and a grand total for the entire report.

     When you highlight the PAYABLES BY BUILDING BY UNIT selection of the
PAYABLE REPORTS option, and press [Enter], this prompt appears:


                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report. 

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.


PAYABLES BY VENDOR

     The PAYABLES BY VENDOR selection of the PAYABLE REPORTS option prints
a CASH PAYABLES REPORT BY VENDOR REPORT for the range of dates of your
choice.  The CASH PAYABLES REPORT BY VENDOR REPORT lists payables by
category for each vendor.  The following information is included for each
vendor: vendor name, payable category, building number, unit number, due
date, check number, and amount.  The report provides a subtotal for vendor
and a grand total for the amount paid for this report. 

     When you highlight the CASH PAYABLES REPORT BY VENDOR selection of the
PAYABLE REPORTS option, and press [Enter], this prompt appears:

                Ŀ
                 Enter Beginning Report Date :  /  /    
                

     Type the first date you want on this report.  The system displays the
prompt:

                  Ŀ
                   Enter Ending Report Date :  /  /   
                  

     Type the last date you want on this report.  

     After identifying the selection dates for the report, the system
displays the REPORT DESTINATION BOX and the CONTINUE BOX.  The REPORT
DESTINATION BOX and CONTINUE BOX sections of this documentation describes
how these boxes operate.


VENDOR REPORTS

     The VENDOR REPORTS option of the REPORTS mini menu allows you to
produce a VENDOR LISTING BY NAME REPORT. 

VENDOR LISTING

     The VENDOR LISTING selection of the VENDOR REPORTS option prints a
VENDOR LISTING BY NAME REPORT for all vendors currently in the system.  The
report is current as of the day the report is run and includes the
following for each vendor: vendor number, name, address, contact, and tax
payer id.

     When you highlight the VENDOR LISTING selection of the VENDOR REPORTS
option, and press [Enter], the system displays the REPORT DESTINATION BOX
and the CONTINUE BOX.  The REPORT DESTINATION BOX and CONTINUE BOX sections
of this documentation describes how these boxes operate.



NOTES:

                                   OTHER


     The OTHER option of the RENT RECEIVABLES SOFTWARE main menu allows you
to perform the following miscellaneous functions: 

     Change the RENT RECEIVABLES SOFTWARE screen color defaults.
     Display a quick card of key functions within the RENT RECEIVABLES
          SOFTWARE.
     Display a calendar.
     Display the date and time.
     Reset the system locks.


SELECT PREDEFINED COLORS

     The SELECT PREDEFINED COLORS option of the OTHER mini menu allows you
to choose the screen colors used to display the RENT RECEIVABLES SOFTWARE. 
To choose the screen colors of the RENT RECEIVABLES SOFTWARE on your PC,
highlight SELECT PREDEFINED COLORS and press [Enter].


PREDEFINED COLORS BOX

     The system displays the following list of predefined colors for the
system.
                          Ŀ
                          Pacific Blue        
                          The Big Chill       
                          Shadows and Light   
                          Bay Blue            
                          Black & White       
                          Not so Mellow Yellow
                          Canadian Crimson    
                          Ice Crystal         
                          Twilight            
                          Deep Sea Adventure  
                          California Cool     
                          Irish Clover        
                          

     To choose a color combination, highlight the selection and press
[Enter].  The system will return to the OTHER mini menu and display the
chosen color combination.  

     If you like the chosen color combination, no further action is
necessary.  If you do not like the chosen color combination, highlight the
SELECT PREDEFINED COLORS option of the OTHER mini menu, press [Enter], and
choose another color combination.




QUICK CARD DISPLAY

     When you highlight the CALENDAR option of the OTHER mini menu and
press [Enter], the system displays a QUICK CARD the key combinations
available for use with the RENT RECEIVABLES SOFTWARE and a brief
description of each key combination.  

     Use the following keys to navigate the QUICK CARD:

     [Up Arrow]     Moves up one line in the QUICK CARD.
     [Down Arrow]   Moves down one line in the QUICK CARD.
     [Right Arrow]  Scrolls right in the QUICK CARD.
     [Left Arrow]   Scrolls left in the QUICK CARD.
     [Page Up]      Displays the previous page of the QUICK CARD. 
     [Page Down]    Displays the next page of the QUICK CARD. 
     [Home]         Moves to the beginning of the QUICK CARD. 
     [End]          Moves to the end of the QUICK CARD. 
     [Esc]          Returns to the OTHER mini menu.


CALENDAR

     When you highlight the CALENDAR option of the OTHER mini menu and
press [Enter], the following calendar appears. 
 

                         Ŀ
                               Month  Year     
                         Ŀ
                          S M  T  W  T  F  S 
                                   1  2  3  4
                          5  6  7  8  9 10 11
                         12 13 14 15 16 17 18
                         19 20 21 22 23 24 25
                         26 27 28 29 30      
                                             
                         ٳ
                            ^ V < >  Day       
                           PgUp/PgDn Month     
                             +   -   Year      
                                Select Day     
                         

     Use the following keys to navigate the calendar:

     [Up Arrow]     Moves up one week in the current day column.
     [Down Arrow]   Moves down one week in the current day column.
     [Left Arrow]   Moves left one day in the current week.
     [Right Arrow]  Moves right one day in the current week.
     [Page Up]      Moves one month into the past.  
     [Page Down]    Moves one month into the future.
     [+]            Moves one year into the future.
     [-]            Moves one year into the past.
     [Enter]        Returns to the OTHER mini menu.


DISPLAY DATE & TIME

     When you choose the DISPLAY DATE & TIME option of the OTHER mini menu,
the system displays the following box:


               Ŀ
                Day      Month Day, Year      HH:MM:SS AM 
               

     Press any key to return to the OTHER mini menu.




NOTES:
                                   EXIT


     There are two ways to exit the RENT RECEIVABLES SOFTWARE.  To use the
first method, highlight the EXIT selection on the system's main menu and
press [Enter].  The system displays the box: 

QUIT BOX

                            Ŀ
                              Are you sure? 
                                YES    NO   
                            

YES

     To exit the RENT RECEIVABLES SOFTWARE, highlight YES and press
[Enter].  The system updates the files upon exiting.

NO

     To return to the RENT RECEIVABLES main menu, highlight NO and press
[Enter].

     The system will also display the QUIT BOX when you press [Esc] on the
main menu.


Notes:
                                   INDEX


     (G)oto
          Go to record #  57
     (U)ncollectible
          Flag Rent Items As
               Uncollectible Box 
               49
          Mark this Rent Item as
               Uncollectible  50
          This Rent Item already
               Marked. Unmark?  50
     Add Late Charges
          Record Charge  43
     Add New Tenant Information
          Move Tenant Into a Unit  16
          Tenant Move-In Information
               Form  16
     Add New Tenant Information Form
          Print Rental Contract  19
          Tenant Rent Setup Form  17
     Automatic Post
          Continue with posting?  38
          Enter Due Date  37
          Using Beginning Lease Date 
               38
     Back Out Posted Rents
          Continue  40
          Due Date  40
          Entries Deleted  40
     Backing Up System Disks  6
     Browse  55
          (G)oto  57
          (L)ocate  57
          (Q)uit  56
          (V)ertical View  61
          Category Information  64
          Continue Search Box  61
          Current Payment Information 
               63
          Current Post Information  63
          Database Navigation Keys  56
          Payables History  62
          Pick Operational Box  58
          Receivables History  62
          Select Search Field Box  57
          Setup Information  63
          Tenant Information  55
          Unit Information  62
          Value Entry Box  60
          Vendor Information  64
     Change or Delete Box  22
          Are you sure you want to
               delete this record? 
               22
          Change  22
          Delete  22
     Change or Delete Tenant Information
          Enter Soc-Sec-No. to Edit  21
     Change or Delete Unit Information
          Building or Unit to Edit  26
     Change System Defaults
          Add Late Charges During
               Payment  67
          Default Late Charge Rent Code 
               68
          Late Letter Timing  67
          Next Post Number  67
          Password Protection  66
          Post Date Setup  68
     Changing Data In A Field  22
     Collection Letters
          Continue  86
     Continue Search Box
          No Match Found  61
     Data Backup  6
     Data Entry  13
          Dates  15
          Dollars  15
          Exit Box  20
          Finished Box  16
          Modify Expense Categories  35
          Modify Late Letters  30
          Modify Lease Agreement  31
          Modify Rent Codes  28
          Quick Exit Box  15
          Social Security Number  14
          Tenant Information  13
          Time  15
          Unit Information  25
                                               Vendor Information  27
                                          Data Storage Requirements  6
                                          Exit  95
                                               Are You Sure?  95
                                               Quit Box  95
                                          Exit Box
                                               Do Not Save And Continue  21
                                               Do Not Save And Exit  21
                                               Save And Continue  20
                                               Save And Exit  21
                                          Flag Uncollectibles
                                               (Q)uit  49
                                               (U)collectable  49
                                               Soc-Sec-No of Tenant  48
                                          Getting Started  1
                                          Lease Agreement Edit Screen  32
                                               Navigation and Editing Keys 
                                                    33
                                               Variable Names  33
                                          Main Menu  9
                                               Browse  10
                                               Data Entry  9
                                               Exit  11
                                               Other  10
                                               Post  10
                                               Rec/Pay  10
                                               Reports  10
                                               Utilities  10
                                          Manual Post
                                               Continue with posting?  39
                                               Enter Due Date  39
                                               Enter Tenant Soc-Sec-No  38
                                          Modify Expense Categories
                                               (A)dd  35
                                               (E)dit  36
                                               (Q)uit  36
                                          Modify Late Letters
                                               Editing Functions  31
                                               Title Field  31
                                          Modify Lease Agreement
                                               Selection Box  32
                                          Modify Payable
                                               Check Number to Edit  52
                                          Modify Receivable
                                               (E)dit  46
                                               (Q)uit  46
                                               Soc-Sec-No of Tenant  46
                                          Modify Rent Codes
                                               (A)dd  29
                                               (E)dit  29
                                               (Q)uit  30
                                          Mortgage Calculator
                                               Continue With Calculations 
                                                    69
                                               End of Calculations  70
                                               Output Box  70
                                          Move To History File
                                               Continue  51
                                          Move-In Description
                                               Beginning Move-In Date  75
                                               Ending Move-In Date  75
                                          Move-In or Move-Out Tenant
                                               Tenant Move-In Information
                                                    Form  23
                                               Tenant Move-Out Information
                                                    Form  24
                                          Move-Out Description
                                               Beginning Move-Out Date  75
                                               Ending Move-Out Date  76
                                          Network Error Messages  3
                                          Other  91
                                               Calendar  92
                                               Display Date & Time  93
                                               Quick Card Display  92
                                               Select Predefined Colors  91
                                          Password Hot Key  5
                                          Password Protection  4
                                          Payable Reports
                                               Payables By Building By Unit 
                                                    88
                                               Payables By Category  87
                                               Payables By Check Number  87
                                               Payables By Vendor  89
                                          Payables
                                               Modify Payable  52
                                               Record Payable  51
                                          Payables By Building By Unit
                                               Beginning Date  88
          Ending Date  88
     Payables By Category
          Beginning Report Date  87
          Ending Report Date  87
     Payables By Check Number
          Beginning Date  88
          Ending Date  88
     Payables By Vendor
          Beginning Date  89
          Ending Date  89
     Pick Operational Box
          Contains (Letters)  60
          Contains (Numbers)  59
          Is Equal To (Letters)  59
          Is Equal To (Numbers)  58
          Is Greater Than (Letters)  59
          Is Greater Than (Numbers)  58
          Is Greater Than or Equal To
               (Letters)  60
          Is Greater Than or Equal To
               (Numbers)  59
          Is Less Than (Letters)  59
          Is Less Than (Numbers)  58
          Is Less Than Or Equal To
               (Letters)  60
          Is Less Than Or Equal To
               (Numbers)  59
          Is Not Equal To (Letters)  60
          Is Not Equal To (Numbers)  59
     Post  37
          Automatic Post  37
          Back Out Posted Rents  39
          Manual Post  38
     Print Receipt
          Continue  48
          Soc-Sec-No of Tenant  47
     Print Rental Contract  20
          Continue Box  20
          Lease Selection Box  20
          Monthly Payment Amount  20
     Rec/Pay
          Payables  51
          Receivables  41
     Receivable Reports
          Collection Letters  86
          Receivables Due  80
          Rent Items  83
          Rent Notices  84
          Rent Roll  81
          Rent Roll By Unit  81
          Rental Contract  84
          Tenant History  82
          Uncollectible  82
     Receivables
          Flag Uncollectibles  48
          Modify Receivable  45
          Move To History File  50
          Print Receipt  47
          Record Receivable  42
     Receivables Due
          Beginning Report Date  80
          Ending Report Date  81
     Receivables/Payables  41
     Recopying Rent Receivable Files  7
     Record Receivable
          Record Rent Payment Form  43
          Soc-Sec-No of Tenant  42
     Record Rent Payment Form
          (P)ayment  44
          (Q)uit  43
          Disburse Money to this Rent
               Item  45
     Record Rent Payments
          (D)isburse Monies to This
               Rent Item  45
     Rent Items
          Beginning Report Date  84
          Ending Report Date  84
     Rent Notices
          Due Date of Notice  84
     Rent Payment Form
          Add Late Charges  43
     Rent Roll
          Ending Report Date  81
          Enter Beginning Report Date 
               81
     Rent Roll by Unit
          Beginning Report Date  82
          Ending Report Date  82
     Rental Contract
          Continue  85
          Lease Agreement Box  85
          Monthly Payment Amount  85
          Tenant's Soc-Sec-No. to Print 
               85
                                          Report Destination Box
                                               Send Output To File  73
                                               Send Output To Printer  72
                                               Send Output To Screen  72
                                          Reports  71
                                               Continue Box  73
                                               Payable Reports  87
                                               Problem Box  74
                                               Quit Box  73
                                               Receivable Reports  80
                                               Report Destination Box  72
                                               Tenant Reports  71
                                               Unit Reports  78
                                               Vendor Reports  89
                                          Select Building and Unit
                                               Enter Building and Unit to
                                                    Print  79
                                          Select Predefined Colors
                                               Predefined Colors Box  91
                                          Select Tenant
                                               Enter Tenant Soc-Sec-No  77
                                          Send Output To File
                                               ASCII  73
                                               Enter Filename  74
                                          Starting Rent Receivables Software
                                                    (Single User)  5
                                          System Requirements (Hardware)  3
                                          System Setup  1
                                          System Use (Network)  3
                                          Tenant History
                                               Beginning Report Date  83
                                               Ending Report Date  83
                                               Soc-Sec-No to Print  83
                                          Tenant Information
                                               Add New Tenant Information 
                                                    14
                                               Change or Delete Tenant
                                                    Information  21
                                               Move-In or Move-Out Tenant 
                                                    23
                                               Tenant Browse Window  55
                                          Tenant Labels
                                               Label Size  77
                                               Print Labels for
                                                    Uncollectibles Only 
                                                    77
                                          Tenant Lease Renewal
                                               Beginning Report Date  76
                                               Ending Report Date  76
                                          Tenant Move-In Form
                                               Enter Person's Soc-Sec-No. to
                                                    Edit  23
                                          Tenant Move-Out Form
                                               Enter Person's Soc-Sec-No. to
                                                    Edit  24
                                          Tenant Rent Setup Form
                                               (A)dd  18
                                               (E)dit  18
                                               (Q)uit  19
                                          Tenant Report
                                               Select Tenant  76
                                          Tenant Reports
                                               Brief Tenant Description  74
                                               Full Tenant Description  71
                                               Move-In Description  75
                                               Move-Out Description  75
                                               Tenant Labels  77
                                               Tenant Lease Renewal  76
                                          Uncollectible
                                               Beginning Report Date  82
                                               Ending Report Date  82
                                          Unit Information
                                               Add New Unit Information  25
                                               Change or Delete Unit
                                                    Information  26
                                          Unit Reports
                                               Occupied Percentage Graph  79
                                               Select Building and Unit  79
                                               Unit Description  78
                                               Unoccupied Description  78
                                          Utilities  65
                                               Change System Defaults  65
                                               Mortgage Calculator  69
                                               Reindex History Data  65
                                               Reindex Tenant/Unit Data  65
                                          Value Entry Box
                                               Locate for  60
                                          Vendor Information
                                               Add New Vendor Information 
                                                    27
                                               Change or Delete Vendor
                                                    Information  27
                                          Vendor Reports
                                               Vendor Listing  89
                                          [F2]
          Database Navigation Hot Key 
               56
     [F9]
          Password Hot Key  5, 66
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